Camp Policies

Health Information

We use an online service called Camp Docs to safely and securely collect camper health information. After you register, we will contact you via email to begin the process of submitting camper health information via Camp Docs.

Cancellations and Refunds

Before Camp

A full refund is provided if NIU cancels the camp or if the camp is full. A full refund may be allowed for campers who withdraw because of illness or a family emergency. These situations are decided on a case-by-case basis, and documentation from a doctor or other professional is required. If the camp is full, the camper is put on a waiting list and will not be charged.

A camper who withdraws more than 28 days before the start date of the camp receives a refund of all but $50. A camper who withdraws 15-27 days before the start date of the camp receives a refund of all but $100. A camper who withdraws 14 days or less before the start date of camp does not receive a refund.

During Camp

A camper who leaves camp during the week because of illness or a family emergency may receive a prorated refund. Documentation from a doctor or other professional must be provided within one week of the date the camper left. If the camper leaves camp during the week for any other reason, the camper does not receive a refund.

All refunds are issued by the same method of payment that was used to make the payment. Credit card refunds are credited to the same credit card used for the payment within two to three days of the request. Refunds by check can take four to six weeks.

Scholarships

NIU offers a limited number of need-based scholarships worth $250. Scholarships are applied to registration fees. Recipients are expected to pay the balance owed at the early bird discount rate.

Please note: Scholarships are not available for Brass Boot Camp.

How to Apply

To apply for a scholarship, send in the following by May 1:

  • Scholarship application form (request a paper copy by calling 815-753-1450)
  • $20 nonrefundable application fee (will be applied to your balance owed)
  • Paper registration form for your camp of choice (do not include the $100 deposit at this time)

Incomplete applications will not be considered. Scholarship recipients will be notified in mid-May.

Some campers receive financial assistance from their schools, local booster clubs, PTAs, community theatres and local service organizations. We recommend contacting groups in your area in early spring.