It is important to consider whether meeting recordings are necessary as well as whether meeting recordings need to be stored/widely distributed. Many meeting recordings are never viewed, particularly long recordings. It is also important to consider privacy issues when considering a sharing approach that makes the meeting available to those who were not in the meeting.
If a meeting needs to be shared, the approach depends on the videoconferencing tool:
- Microsoft Teams: Teams recordings are stored by default in Microsoft Stream and can be shared directly from Stream with specific NIU users and groups.
- Blackboard Collaborate: Collaborate recordings are stored in Collaborate’s cloud services and accessed via the Collaborate tools in the course. Meeting hosts can direct users to the recording area of Collaborate or create a public link for posting in the course or elsewhere.
- Zoom: Zoom recordings are stored either locally or in the Zoom cloud based on the settings configured in the host’s Zoom settings. Local recordings that need to be shared can be uploaded to Kaltura to share using the instructions available online. Storing and sharing meeting recordings in the Zoom cloud is not recommended; the storage capacity is quite small and the security of the recording itself may not be secure.