SharePoint Online is a free service in Office 365 for Education available to all students, faculty and staff. It is an online content and document management tool for creating authenticated intranets, managing file libraries, collaboration on team projects, and more.
SharePoint is not always the best collaboration option. Choose the right tool for the job.
Local IT staff must submit a site request at it.niu.edu. All requests must include certificates of completion for the two courses in the new SharePoint Online playlist on LinkedIn Learning that includes two courses: SharePoint Online and SharePoint Online 2017: Beyond the Basics. These IT staff will become the site owner who designs and manages the site to serve local needs.
Because subsites are contained within site collections, requests for subsites should be made directly to the site collection owner with the following information:
Use your NIU email alias or Account ID to access SharePoint, just like other Office 365 applications. If a user logs in but does not have access to a site, a form to request access will display and be sent to the site owner.
Site owners can grant access using dynamic Human Resources groups that mirror HR department membership. To add an HR department group, add the group "Global-Department-Group-AA00000" to your site group, where AA00000 is an NIU HR department code.
SharePoint access is distributed and managed by the site owner. Access to new site collections is initially limited to the predetermined site owner, who then designates user permissions. Access is given by the site owner and can be for entire site collections, individual subsites, libraries and/or lists, and individual documents or other items. Five user roles can be granted by site owners.
|Read and Download Site Content|
|Browse Site Content|
|Search Site Content|
|Request Higher Access Level|
|Create and Edit Site Content|
|Approve Site Content Additions and Changes|
|Create/Edit Lists and Libraries|
|Change Page Structure and Visual Design|
|Add/Edit Web Parts|
LinkedIn Learning courses are free to students, faculty and staff:
Free Microsoft courses
Because SharePoint is a complex application with many potential uses, completing the entire SharePoint Online Essential Training course is required for all new site owners. Additional site owner content is at go.niu.edu/inlearning > search for "SharePoint Admin." Keep in mind we're using SharePoint Online, which is closer to SharePoint 2016 and doesn't require any infrastructure setup.
See the NIU SharePoint Roles and Responsibilities Guide for guidelines on who does what and best practices for rolling out a department SharePoint site collection.
Items are deleted approximately 90 days after they are put in the recycle bin. All items are automatically deleted when the total storage in the Second-Stage Recycle Bin exceeds 200% of the site collection quota.