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The process by which individuals and/or recognized student organizations discuss with university officials alleged violations of university policies in a structured manner. The process is designed to be an educational experience not an adversarial one.
Yes, it is possible to resolve a dispute with another student through mediation, as opposed to going through a conduct board process. Alleged violation of the Student Code of Conduct requires the use of the formal conduct process. It may not be necessary to go all the way through the process and have a full conduct hearing. It is possible to resolve conduct violations with a one-on-one meeting between a student conduct administrator and a student.
Please see our flow chart of the student conduct process.
We notify students electronically about preliminary conferences and hearings. It is the responsibility of each student to check his or her student email address. As outlined in the Student Code of Conduct if you miss a preliminary conference or student conduct hearing, the process will continue in your absence. When a cellular telephone number is available, Student Conduct sends a text message to a student once an email has been sent to the student.
Request for appeals must be submitted in writing to the appropriate person or office, as outline in the Student Code of Conduct.
You may appeal the decision of the board (finding of responsibility) and/or the sanctions imposed by a hearing officer or conduct board.
For cases heard by a residence hall adjudicator, appeals must be submitted to the executive director of Housing & Residential Services, or his/her designee.
For cases heard by the Student Conduct Hearing Board or Organizational Conduct Hearing Board, letters of appeal should be submitted to Student Conduct.
You have five (5) business days from the date of receipt of the decision letter. The date of receipt is defined as the date on which the notification letter was delivered to your physical mailbox or to your student e-mail.
Recommendations are initially determined by the student conduct administrator.
If a student accepts responsibility, the recommended sanctions then go into effect as indicated. If the student doesn't accept responsibility or the sanctions, then a Student Conduct Board will make a determination regarding the sanctions imposed.
Sanctions are determined based on the facts of the particular case and if a student or recognized student organization has any prior conduct history.
Deferred sanctions are not immediately applied to the student. Deferred sanctions become the recommended sanctions if a student admits responsibility for or is found responsible for another violation.
Fines range from $50-$200 for individuals and Recognized Student Organizations.
Students who admit responsibility for a violation, or who are found responsible in a conduct hearing are assessed a $25 user fee. This administrative fee is used to offset the costs associated with the student conduct process. These fees are used to help provide funding for programming and publicity about the student conduct process. Students who are found not responsible or whose cases are dismissed are not charged the $25 user fee.
In most cases notification is made electronically to your student email (Z-ID email). Only in rare instances will you be notified via U.S. Mail. It is your responsibility to check your Z-ID email.
Student Conduct coordinates the university student conduct system, which provides an opportunity to confront and resolve academic, residential, student conduct and disciplinary conflicts.
No, not necessarily. Students are contacted by our office for a variety of reasons. You may be a witness to an incident. Your name may have come up during the course of our investigations. You may be the one reporting the alleged violation. However if you are contacted by our office, it is your responsibility to respond to the communication.
Your parents will not be contacted unless that is part of the recommended sanction by the Student Conduct Administrator or by the Student Conduct Board.
Student conduct records will be maintained by Student Conduct indefinitely.
Currently information from Student Conduct is not placed on your academic transcript.
Student Conduct can release information from your record under the following conditions:
- With the signed permission of the student
- Upon receipt of a lawfully issued subpoena
- When allowed by the exemptions listed in the Family Educational Rights and Privacy Act 1974 (as amended)
Under our Student Code of Conduct, lawyers are not allowed to participate in the Student Conduct process. You may have an attorney serve as your advisor, but the role of the advisor is to confer with you, as the advisee. The advisor is not allowed to speak on your behalf. Questions from lawyers should be directed to the Office of General Counsel at 815-753-1774.
Any student who is involved in the conduct process may have an advisor. The advisor may or may not be related to the institution. Student Conduct maintains a list of trained advisors.
Yes, a preliminary conference and a hearing is an opportunity for you to present your side. If you have witnesses, this is your opportunity to bring them.
State law is a legal requirement passed by the Illinois General Assembly and signed by the Illinois governor. The Student Code of Conduct is a governing document of Northern Illinois University. The code outlines the policies all students are expected to abide by. Additionally, it outlines the process by which students and Recognized Student Organizations are entitled to when a complaint is filed against them alleging a violation.
The burden of proof in a student conduct hearing is called preponderance of the evidence. This means that based on all of the evidence, it is more likely than not, that the student or Recognized Student Organization committed the alleged violation. This is a lower standard of evidence than in a criminal trial.
Any member of the university community may generate an incident report at any time if they believe a policy violation has occurred. Please complete the online incident report.
You may inform either Housing and Residential Services staff and/or Student Conduct.
Student Conduct receives reports from a variety of entities and agencies both on and off campus. With concurrent jurisdiction you may be charged both criminally and in the university student conduct process.
Illegal File Sharing
Illegal file sharing is the unauthorized transmission (uploading or downloading) of any copyrighted material without the permission of the author.
In all copyright infringement cases you are notified electronically by DoIT. For first time copyright infringement cases you will meet with a computer abuse investigator in DoIT. For subsequent copyright infringement cases you will initially be contacted by DoIT and subsequently contacted by Student Conduct.
For more information please view the DoIT acceptable usage policy and/or contact DoIT at 815-753-8100.
Campus Life Building, Room 280
DeKalb, IL 60115
Phone: (815) 753-1571
Fax: (815) 753-9289