Transportation Services Assigned Vehicle

Policy Approval Authority President
Primary Audience Faculty
Status Active
Last Review Date 03-18-2024
Policy Category/Categories Athletics
Facilities / Real Estate

Under certain circumstances, university vehicles are assigned to a department and/or program. The assignments may be made on a temporary or long-term basis dependent upon the availability of vehicles and the demand for fleet vehicle use. A periodic review is made of vehicles on assignment, and in the best interest of the university, it may be necessary to return vehicles to the Transportation Motor Pool.

The department or program desiring the assignment of a vehicle should submit a written request to the vice president of their respective division, and approval must be granted (in writing) by the vice president or their designee(s) before Transportation Services is permitted to assign a vehicle.

Driver’s License Information

All drivers of university vehicles must have a valid driver's license in their immediate possession. Licenses issued by other states are valid in Illinois. A non-resident from a foreign country is required to hold a valid driver's license issued by such a foreign country. All drivers must abide by Transportation Services policies and procedures. All drivers of university vehicles are subject to review of their driver’s license record by Transportation Services and/or Risk Management. Transportation Services may require the driver to obtain their Motor Vehicle Record from the Office of the Secretary of State and submit the Record to Transportation prior to travel due to insurance requirements.

Smoking is prohibited in all university vehicles by state law.

Prokee Instructions
Assigned Vehicle Mileage Log Policy


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