NIU Departments

The Office of the Bursar collaborates with NIU departments to collect bank deposits, create invoices and maintain accounts.

Departmental Deposits can be made on Wednesday from 9 a.m. to 12 p.m. until further notice. Once you have arrived call 815-753-0535 and one of the cashiers will meet you at the door. They will take your deposit and they will send you a receipt via email. Please ensure the email is on the deposit form you want to receive the receipt.

End of year Procedures – All departments must have all deposits in by 12 p.m. on June 30th. Departmental Deposits can be made June 26th, 29th, and 30th from 10 a.m. to 12 p.m. Once you have arrived call 815-753-0535 and one of the cashiers will meet you at the door. They will take your deposit and they will send you a receipt via email. Please ensure the email is on the deposit form you want to receive the receipt.

Deposits in Cashiering Office

The Cashiering Office, within the Office of the Bursar, provides bank deposit support for NIU departments. All departments must adhere to the following policies when making a deposit:

For a complete guide on department deposits, view the Bursar's Office Policies in NIU's Business Procedure Manual.


Commercial Receivables

The Commercial Accounts Receivables Office, within the Office of the Bursar, collaborates with NIU departments to bill outside clients for non-student related charges such as (but not limited to) room charges, catering charges or services rendered. Each department is assigned a unique three-letter "bill type" to distinguish itself on the invoices. If you are unsure of your department’s three-letter bill type, or the setup of the cost center, contact the Commercial Receivables Office.

Email: AccountsReceivable@niu.edu
Phone: 815-753-0471

  • Customer account numbers for outside clients can be requested by e-mailing a Request to Add/Update Customer Record (XLS). All request forms must be filled in completely and include a telephone number and an SSN, TIN or FEIN for the customer. A SSN, TIN or FEIN is necessary for state and federal reporting purposes.
  • Invoices are created, usually within a week, after receipt from the department of a Request to Generate a Customer Invoice (XLS). The invoice will contain information referencing the services or items purchased and their related cost. An invoice copy, called a "proforma," will be sent to the billing department to maintain a record of your billings. The department has the option of having Commercial Receivables mail out all of its invoices or having all the invoices returned to the department.
  • Statements are mailed out the last day of each month. The statements will show any new transactions during the month and provide the current balance due on the account.

View the complete Accounts Receivable Policies in NIU's Business Procedure Manual.

Contact Us

Office of the Bursar
Swen Parson Hall Room 235

Phone: 815-753-1885
Email: Bursar Email Form

Business Hours

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