The Holmes Student Center Reservation and Event Management Office (REMO) coordinates the use of the center for meetings and events. The office is located on the 2nd floor, near the Lincoln and Douglas rooms.
Room Reservations - All Users
- Assignment of space will be determined by the Reservations and Event Management Office and made based on the type of event, the anticipated number of guests, and the availability of rooms. A reservation agreement will be emailed to the client by REMO. In order to have a successful event, organizations are encouraged to plan well in advance of their event, but must adhere to the following deadlines:
- Noon, 15 business days prior to the event – Initial request made for events requesting catering and setups that require staff labor charges.
- Noon, six business days prior to the event – Final confirmation of all event details, including but not limited to: setups, audio-visual, catering count, security/staffing, and equipment.
- Noon, two business days prior to the event – Single request requiring no catering, equipment, or staff labor charges.
- Events beginning on the weekend must have final confirmation of all event details submitted by noon on Friday of the week prior.
Last Minute Requests
- Reservation requests should be submitted at least two business days in advance and by noon on Wednesdays for Saturday, Sunday, and Monday events. Requests that do not meet these deadlines may be denied.
- Resources permitting, organizations may be able to book a room inside of two business days, set "as is" with no additional services provided, for a $25 fee.
- Requests for changes, additions, or alterations to set up, technology, or staffing will incur additional charges.
- To maintain compliance with the On-Campus Student Organization Events Policy, last minute reservations requested by student organizations must be for the student organization members only.
Room Reservations - Departmental
- No Fee – NIU Departments and Administrative Units - Meetings, conferences, and events must meet all the criteria below in order to not be charged for event space or internal equipment rental. Additional service fees may still apply.
- Origin: Event is requested by a university department.
- Purpose: Event is for the sole benefit of the university.
- Revenue Generation: No revenue is generated by this event.
- Partnership: The event is not being planned or supported through a partnership with an external organization.
- Planning: A department representative serves as primary contact/planner for all event related details.
- University Rate – Student organizations and university departments that meet any of the criteria below will be charged for space and equipment rental. Space rental includes setup/breakdown, tables, chairs, and any AV systems permanently installed in the space. Additional service fees may still apply.
- Revenue Generation: The event generates revenue for a university department or external organization.
- Purpose: Event is not for the sole benefit of the university.
Room Reservations - Student Organizations
Requests for room reservations are made by completing an Event Registration form through Huskie Link.
No Fee – Student Association Recognized Student Organizations (RSOs) - Meetings, conferences, and events must meet all the criteria below in order to not be charged for event space or internal equipment rental. Additional service fees may still apply.
- Origin: Event is requested by a RSO.
- Purpose: Event is for the sole benefit of the university.
- Revenue Generation: Revenue generated is for the student organization and must be generated in accordance with NIU policies and procedures.
- Partnership: The event may be supported through a partnership with an external organization; however, the audience must only consist of NIU attendees.
- Planning: The student organization serves as primary client for all event related details.
University Rate – Student organizations and university departments that meet any of the criteria below will be charged for space and equipment rental. Space rental includes setup/breakdown, tables, chairs, and any AV systems permanently installed in the space. Additional service fees may still apply.
- Revenue Generation: The event generates revenue for a university department or external organization.
- Purpose: Event is not for the sole benefit of the university.
Any must adhere to the On-Campus Social Events Policy and follow all of the steps in the event planning process.
Reservations for University Food Services
Catering is provided by NIU Campus Dining Services. The catering menu features extensive options for clients to choose from. Catering adheres to strict standards regarding the preparation and delivery of consumable products. Consumption of outside food in any private meeting space by any organization is not permissible and may result in loss of future scheduling privileges or Student Conduct referrals for RSOs. HSC staff will act in agreement with the rates charged by Campus Dining Services and pass them on to client when charging for their services.
- Menus and approximate number to be served must be provided a minimum of 15 business days in advance.
- A guaranteed number must be given 6 business days in advance. If no guarantee is received, the sponsor or sponsoring group will be held responsible for the approximate number that was given at the time of the menu being selected.
- The department must, under some conditions, be guaranteed certain minimum numbers to be served. Additional information is available upon request.
Please visit the Holmes Student Center website for a full list of policies and procedures.