|Original Policy Source
|APPM Section III Item 10
|Effective Adoption Date
|Last Review Date
Faculty & Academics
Purpose: This information is intended to set forth the basic procedures by which a department, school, or college (hereafter referred to as "the program") may seek and gain approval to limit the admission of students. This process involves attention to both curricular and resource matters. The guidelines are intended to insure that all affected campus offices, interested students, high schools, and community college counselors have adequate notice and sufficient time to prepare for the change in the admission policies of an NIU program.
A. General Guideline
B. The Process for Approval
C. The Limited Admission Proposal
1. The proposal should include statements from the dean of the college which offers the program and the
provost supporting or opposing limited admissions on the basis of resources.
2. The proposal should describe how limited admissions would be implemented with explanation sufficient to
justify the particular procedure chosen to implement the policy.
a. Student preparedness: Many colleges/departments use admission standards to ensure students are
prepared for advanced coursework. If student preparedness plays a role in justifying limited admission
policies, please address the following questions.
1. How has the college/department defined prepared students?
2. What proxy (e.g. GPA, course completion, C or better, etc.) will be used to identify prepared
3. What efforts have the college/department made to validate the proxy used?
4. What alternative proxies were considered and rejected?
b. Resources: Many colleges/departments do not have sufficient resources to accommodate all students
who may wish to matriculate in their majors or programs. If resources justify limited admission policies,
please address the following questions.
1. Which resources are most lacking?
2. How did the college/department identify the desirable level of resource utilization (e.g. class size,
student teaching limitations, internship availability, etc.)?
3. What options to more efficiently use resources other than limiting admission were considered?
c. Accreditation issues: Achieving and maintaining professional accreditation is critical to many NIU
programs. When accreditation standards play a role in justifying limited admission policies, please
address the following questions.
1. What are the relevant accreditation standards?
2. How do the particular limited admission policies chosen meet accreditation standards?
3. What other policies were considered?
d. Adverse impact on students: When designing limited admission policies, colleges/departments must
consider the adverse effect on students and other units of the university. The following questions must
be addressed by all colleges/departments seeking approval/re-approval of limited admission policies.
1. Approximately how many students will be adversely affected?
2. To which colleges/programs/majors are adversely affected students likely to migrate? Explain the
efforts that have been made to inform, consult, and involve those colleges/programs/majors.
3. At what key points (e.g. courses, semesters, etc.) will students be identified as at-risk for admission
or retention, and what efforts will be made to advise potentially affected students at such key stages?
4. What efforts will be made to assist adversely affected students in identifying and evaluating possible
3. The proposal must include a statement of limited admissions to be inserted in the Undergraduate Catalog.
The statement must include:
a. A description of the methods to limit admission.
b. Provisions for transfer students.
c. When applicable, the deadline for application and the date for notification to the student.
D. Renewal of Limited Admissions
Justification for a program continuing its limited admissions policy shall be addressed in the year prior to the normal eight-year program review. As with an initial application, the college/department will need to address the issues in "Section III, Item C. "The Limited Admission Proposal" above. Continuation or modification to the limited admissions procedure is recorded in the college curriculum committee minutes.
E. Methods Used to Implement Limited Admissions
Subject to the normal curricular review process, the following methods may be used to implement limited admissions:
1. Tool Courses: A restricted program may establish a set of pre-major tool courses in which the student's
performance will form the basis for admission to the program. A tool course package should be designed so
that the student can complete the package by the end of the sophomore year and know whether admission
to the program has been achieved.
2. Grade Point Average: A minimum overall GPA may be required for admission to a program. Once
admitted, the minimum GPA required for retention in the program may not exceed the GPA required by the
university unless a higher GPA is necessary to meet professional requirements.
3. Admissions Exam: An admissions exam may be administered to students seeking admission to a program
with a minimum passing or acceptable score established. Such a test should not be used as the only method
for admission to a program.
4. Maximum Number of Students: A program may establish a maximum number of students to be admitted
from the pool of applicants during an academic year.
5. Other Methods: Auditions, portfolios, recommendations, work experience, or other methods determined by
the program, may be used for limiting admissions. Combinations of the several methods may be employed
by a program.
Approved by Undergraduate Coordinating Council, April 2, 1992
Minor editorial change 8/20/03
Revised December 10, 2008
Revisions Approved by Undergraduate Coordinating Council, February 5, 2009
Approved by the Baccalaureate Council on September 8, 2016.