|Original Policy Source
|Facilities Management and Campus Services
|Policy Approval Authority
|Division of Administration and Finance
|Responsible University Office
|Environmental Health and Safety
|Effective Adoption Date
Facilities / Real Estate
The health and safety of our staff and the protection of the environment are integrated into the values that constitute our Operating Philosophy. Sustaining such values requires interdisciplinary collaboration and shared responsibility amongst all departments therein. This policy serves as the foundation for the development of a safety and health management system. This system contains the following key program elements:
This system is designed to provide staff with a sound, flexible framework for addressing safety and health issues in the workplace. The Environmental Health and Safety (EH&S) Department will facilitate this system through the shared governance process.
This policy applies to all Facilities Management and Campus Services (FMCS) staff (union/non-union, full-time, extra-help and students) as well as contractors (and subcontractors) and visitors that support FMCS operations.
The Associate Vice President (AVP) of FMCS has the authority to administer this policy. The AVP delegates responsibility for implementation and enforcement to the respective leadership of each department.
Staff have the duty to engage in safe practices and behaviors for compliance with the following regulatory authorities which include, but are not limited to:
Ensuring the successful implementation of this policy requires a commitment to safety and health and protection of the environment as a core value from all levels within FMCS. This requires active participation from all staff which includes:
Department leadership has the responsibility of ensuring operations therein are compliant with this policy. Specific responsibilities include:
Supervisors and foremen have the responsibility for implementing and enforcing safety policies and procedures. Specific responsibilities include:
Employees are responsible for complying with this policy and applicable programs and procedures specific to their respective operations. Additional responsibilities are listed in the “Application” section of this policy.
All contractors and subcontractors who perform any service on NIU property are required to follow applicable local, state and federal regulatory statutes as well as the campus contractor safety program which is a mandated reference to this policy. See additional information on specific contractor safety requirements.
Compliance with this policy and associated programs/procedures is a shared responsibility amongst all employees in FMCS. However, department leadership and supervisors/foremen play an important role by implementing and enforcing (as needed) provisions outlined in this and other applicable institutional policies.
All employees have the duty and authority to take action upon immediately identifying any the following conditions.
Such actions may include: mitigating the condition in the field with the appropriate persons involved, notifying the supervisor, and notifying the department safety committee so the safety committee can evaluate further as needed to prevent re-occurrence.
The EH&S Department will monitor the compliance process as a means to evaluate the effectiveness and quality of the department-specific safety and health programs. Tools used may include the following:
The EH&S Department will provide results to the AVP of FMCS and department leadership so that department leadership can address identified areas of improvement.