|Policy Approval Authority
|Division of Information Technology
|Associate Vice President and Chief Information Officer
|Matthew Parks, email@example.com
|Effective Adoption Date
|Last Review Date
This document establishes a culture of security and trust for employees at Northern Illinois University (NIU). An effective clean desk effort involving the participation and support of NIU employees can greatly protect paper documents that contain sensitive information about our students, employees, donors, alumni, parents, and friends. All employees that handle Restricted and Private Data should familiarize themselves and comply with these guidelines.
NIU affirms that the mutual trust and freedom of thought and expression essential to the academic mission of NIU rests on an expectation of privacy and that the privacy of those who live, work, study, teach, and conduct research in a university setting will be respected.
Various departments within NIU accumulate information about members of the university community, e.g., for purposes of payroll, employment, enrollment, and investigations. Data are also created, though not necessarily compiled or retained on a personally identifiable basis, as a necessary byproduct of doing business. It is the intent of the University to protect personal information and data from being disclosed or released, except for legitimate University purposes. NIU employees must safeguard all data containing personally identifiable information (PII) as defined by the Information Security Policy.
When employees are away for extended periods from their desks, such as