Death of an Employee

If an employee dies, please follow these steps:

  1. Notify us of a contact person. We will contact SURS, Securian Financial and payroll on your behalf. The agencies will then work directly with the contact person.
  2. Provide the payroll office with a certified death certificate, a taxpayer identification number (TIN) for estate, and a circuit court order declaring heirship (a small estate affidavit or a copy of the last will and testament are also acceptable).
  3. Have the beneficiary or TIN complete a W-9 form.
  4. Return any NIU equipment to us or the department.

For more information, refer to the following policies:

Disclaimer: The information contained in the Life Events section is a summary and may not include all conditions, limitations, or exceptions that may be applicable to a particular situation. Every effort has been made to present current information without inaccuracies; however, errors, additions, deletions, and changes in the laws or procedures may occur and could make the information out of date or inaccurate. Therefore, users of this website are advised of their responsibility to contact the HRS Service Center (815-753-6000) directly for specific information relating to benefits and to confirm the accuracy and completeness of the posted information.

Contact Us

Human Resource Services
Human Resources/Document Services Building
1515 West Lincoln Highway
P: 815-753-6000
F: 815-753-2335

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