Frequently Asked Questions
The budget transfer form is used to make changes to a cost center’s budget. The form, which is an Excel spreadsheet, should be downloaded from this
An individual who is authorized to make transfers should email the completed form to TransfersExceptions@niu.edu. Transfers are processed several times each week.
You can adjust your budgets throughout the fiscal
‘Base’ budget refers to the permanent budget amounts that appear on the budget development reports. Adjustments to the ‘base’ budget are typically submitted as part of the budget development process. The ‘adjusted’ budget is the base budget combined with any temporary adjustments. These adjustments are temporary in that they are only in effect for the current fiscal year. Departments often submit budget transfers to adjust their base budget for the current year. Transfers submitted via the budget review report affect the ‘adjusted’ budget. The ‘adjusted’ budget appears on the financial summary reports.
The current budget detail report – year to date ( _nbudgl.xls) is available in the directory where your financial summary reports are located. This report lists all transactions applied to both your base budget and the current year budget transfers which sum to your ‘adjusted’ budget amount.
‘Budget development’ is the annual process of adjusting your department budget for the coming fiscal year. The budget development forms are typically available in your directory by the end of May or in June. The Budget Office emails notifications to departments letting them know the budgets are available and the due date.
An annual budget meeting takes place in late May or early June. Instructions are given at this meeting. Each area/division may have its own set of rules/approvals that have to be adhered to. Consult with your area’s business manager.
Budget reviews are a formalized process that assures departments are paying attention to their operating budgets. They are scheduled throughout the fiscal year. Each fiscal year, there are typically four reviews for both appropriated and four
The Budget Office will increase general revenue budgets (Fund 02) for the amount of the salary increments. Revenue Bond budgets (Fund 29) will be increased by the Finance and Facilities Operations Office. Departments will have to fund salary increases charged to Funds 04, 41 and 55. Departments may need to adjust their personal service budgets via the budget review process or a budget transfer.
Contact UsAndrew Rogers, Director
Lora Oberg, Assistant University Budget Officer
Budget Transfer Submissions:
General Budget Office: