Rebudgeting

Because the award budget is the financial expression of the project rebudgeting involves appropriate institutional review and approval processes. Please keep the following in mind when considering changes to your budget.

• Sponsors often require prior approval for budget changes such as those involving key personnel, participant support costs, transferring of work or a change of scope, foreign travel, and equipment. These are broader project changes that can surface during rebudgeting discussions that must be carefully reviewed to ensure that all sponsor approvals are in place before the change. 
• Budget revisions should be made in advance of affected expenditures.

Need to Revise Your Budget?

Submit your request to your Contracts (Grants and Contract) Associate (GCA) via email with the following information:

• Grant account number
• Expense categories and the amounts to be moved
• Reason for change

Your GCA will review the change against the terms and conditions of the award and if SPA is authorized to approve the change, the GCA will make the adjustment in PeopleSoft and notify the PI that the change has been completed.     

If the terms and conditions of the award require prior sponsor approval, the Grants and Contracts Associate (GCA) will work with the PI to prepare the rebudget package and ensure that the change is routed and submitted to the sponsor through SPA. Most sponsors require an Authorized Organizational Representative to endorse such requests. As a reminder, only SPA has the authority to represent the university to the sponsor in the AOR capacity. 

Upon sponsor approval, SPA will adjust PeopleSoft and will notify the PI that the change has been implemented.