The Business Records Archives, located in the Dorland Building, is administered by the Central Stores area of the Materials Management Department. The Archives is designed for storage of official business records for departments within the Division of Finance and the Division of Administration. These records are archived for future reference until an assigned destroy date is reached.
In order to archive records in the Business Records Archives at Central Stores, they must be packed in new archives boxes available through the Central Stores resale program, and approved for this purpose. Other requirements include:
Only approved storage cartons available through Central Stores Resale on-line supply catalog may be used. Two sizes are available as follows:
Catalog #63-3050, Letter Size, 12" x 10 1/2" X 24"
Only new boxes may be used.
The approved storage cartons have a printed label area on one end that must be completed with the requested information before the carton can be accepted into the Business Records Archives. Requested information may include:
Print information requested on the label neatly. Boxes with writing that cannot be easily read and interpreted will be returned for re-labeling.
When boxes are packed and labeled, contact Distribution Services and request that cartons be picked up. Materials Management personnel will pick up boxes and take them to the Dorland Building for storage.
Note: Boxes not packaged and labeled as specified will not be picked up and put into storage in the Business Records Archives.
Only designated representatives of the department for whom the records are stored may access documents stored in the Business Records Archives. University identification may be requested on site, or pre-approval requested via email. Access is available during regular business hours, Monday through Friday.
Contact Central Stores a minimum of two business days in advance, so desired boxes can be located and made available.
Individual documents may be removed from the Archives only after signing for specific document removal in the Central Stores main office. Archived boxes will not be delivered back to a department once they are placed in the storage facility.
For procedures concerning storage and access to the Academic Records Archives, contact the Provost's office.