Reports and Forms

Below are business forms for submission of financial transactions to the Financial Management System. These are Excel and Word files. 

Online Financial Forms

Credit Card Journal  (XLS) Rev. 7/14/08

Interagency Journal  (XLS)
Rev. 7/24/07
-- Instructions (DOC)

Interdepartmental Sales Journal  (XLS)
Rev. 2/9/07
-- Instructions (XLS)

Journal Entry - Long (XLS)
Rev. 2/9/07

Journal Entry - Short (XLS)
Rev. 2/9/07

Payroll Transfer Journal (XLS)
Rev. 6/12/07
-- Instructions (DOC)

Scholarship Form (XLSX)
Rev. 8/16/19

Scholarship Form - Foundation (XLSX)
Rev. 2/18/16

Add Customer  (XLS)
Rev. 2/12/07

Customer Invoice  (XLS)
Rev. 4/24/07

Reference Information

  • Account Code List (XLS)
    Full listing of detail Account Codes for Revenues, Expenses, Assets, Liabilities, and Equity.
    Rev 5/14/10
  • Account Code Quick List (XLS) 
    List of the most commonly used Expense Account Codes.
    Rev. 6/6/07
  • Cost Center Listing (XLSx)
    List of full Fund Source Information (Fund, Cost Center, Class, and where applicated, Project/Grant) for each Cost Center and Project/Grant.
    Updated daily
  • HR Account Quick List (XLS)
    List of Account Codes used in processing Payroll charges.
    Rev.10/14/02
  • Journal Helper (XLS) 
    A worksheet aid for finding full Fund Source information.
    Rev. 9/4/08
  • Reporting Tree - Bond Revenue (PDF)
    Hierarchical listing of Bond Revenue Cost Centers grouped by organization structure.
    Rev. 12/10/2019
  • Security Tree - NIU (PDF)
    Hierarchical listing of NIU Cost Centers grouped by organization structure.
    Rev. 12/10/2019
  • Sample HR Detail w/Overtime Reporting (XLS)
    Sample Personnel Service Detail Report showing how overtme is included in the report.
    Rev. 6/4/02
  • Sample FSR with Fund 41 (XLS)
    Sample of Fund 41 on the Financial Summary Report
    Rev. 12/6/04

Questionnaire to determine compliance with Internal Revenue Service requirements on Unrelated Business Income Tax

All users have a Windows NIUNT managed by DoIT. If you are having access problems, contact the Service Desk.

DoIT provides a password checker function on the Password Self-Service.

It may be necessary for you to visit the DoIT Accounts page and change your password according to DoIT password specifications to force a password synchronization and to ensure that the password conforms to DoIT guidelines. Users may contact the help desk at 815-753-8100 for assistance regarding their NIU login ID and password.

Latest Report Posting Information

  • The Organizational Report Index Document and associated WEB financial report directories have been updated to reflect the new university structure as of the close of business Tuesday, Dec. 10, 2019.
  • Final FY 2020 Period 5 Summary, Period Detail, Obligation, Accounts Receivable, Human Resources and current Budget Detail Reports with activity posted through 12/9/2019 were added to the web on 12/10/2019 at 11:20 a.m.
  • Final FY 2020 Period 4 Summary, Period Detail, Obligation, Accounts Receivable, Human Resources and current Budget Detail Reports with activity posted through 11/11/2019 were added to the web on 11/12/2019 at 9:05 a.m.
  • Final FY 2020 Period 3 Summary, Period Detail, Obligation, Accounts Receivable, Human Resources and current Budget Detail Reports with activity posted through 10/9/2019 were added to the web on 10/10/2019 at 9:10 a.m.
  • Final FY 2019 Period 12 Summary, Period Detail, Obligation, Accounts Receivable, Human Resources and current Budget Detail Reports with activity posted through 12/2/2019 were added to the web on 12/3/2019 at 8:55 a.m.
  • All files are named to provide distinctive names within the 21 character web filename limitation. The following are the report naming conventions:

OOOOOOO_FF_YYYY_PP_NRRRgl.xls
Where OOOOOOO is the cost center, FF is the fund, YYYY is the fiscal year, PP is the accounting period, N designates an NIU developed report layout, and RRR is the report name as follows: FSR - Financial Summary Report, HRS - Human Resources Period To Date, OBL - Obligations Period To Date, PRD - Period Actuals Detail.

Organizational Report Index (Last updated Dec. 10, 2019)

These files require log-in with NIU faculty/staff or student ID and password in order to download.

Saving and Accessing Fles 

  • Click on the desired form name.
  • At the prompt save it to disk, navigate to the appropriate folder to save the file and save it.
  • Minimize the browser and go to the folder where the file has been saved.
  • Double click on the file to execute Excel and load the form.

Some adjustments and minor page tuning for your particular workstation and printer(s) may be necessary depending on your video resolution and printer characteristics.

General Notes Regarding Forms

  • To access Word or Excel files, please use Office 2000, Office XP, or Office 2003. The macro security level for Office 2000, XP, or 2003 needs to be set to Medium for the forms to function properly.
  • For Internet Explorer 6.0 and higher browser, the forms may be opened and completed in the browser. The macro buttons are fully functional in the browser. Be sure to save your completed form for your records.
  • The PDF versions, require Adobe Acrobat Reader 5.0 or higher installed on your system.  
    Download Latest Version of Adobe Acrobat.

Contact Us

Controller’s Office
Lowden Hall 201
815-753-6178
Fax: 815-753-6446
controlleroffice@niu.edu

Business Procedure Manual