Receipts, Documentation and Processing Requirements
Non-employee travel reimbursements should be requested via a Check Request and not submitted on a Travel Voucher.
The Department should issue a letter of invitation to the individual specifically clarifying receipt retention requirements for reimbursement. The invitation letter should accompany the completed check request.
Detailed receipts and/or invoices are required for all expenses regardless of amount.
The Receipt/Invoice must show that the expense was paid in full (documentation/substantiation for reimbursement cannot show an amount due)