Minors must be accompanied by group chaperones at all times on campus. The program should have an adequate amount of chaperones for the size of the group and gender break down.
Chaperones with minors must have cleared a Criminal Background Check.
Group leadership is to review university and residence hall rules with participants. Every residence hall will have a copy of the Student Code of Conduct and current Residence Hall Handbook available at the front office. These guides are also available online.
Chaperones must stay overnight with minors in the residence hall. The group should budget for this expense. Single rooms cannot be guaranteed; chaperones may need to share rooms. Chaperones are assigned rooms near their group and on the same floor.
Chaperones are to supervise the minors in the halls. The group sponsoring the minors will be charged for any damages incurred in the residence hall. NIU staff will assess the damages.
In summer, NO OVERNIGHT VISITORS are permitted. Occupants are sponsored and are known to the hall staff; visitors are not. The group leadership will be notified if this situation arises.
Guests are permitted in lobby areas only and need to be met by a current participant if they go further into the hall. All guests, including parents, must be escorted by participants to gain access inside the hall. Items or messages should be left at the front desk if the person you are trying to visit is unavailable to meet.
NIU Staff Responsibility
Reservations and Event Management Office (REMO) will provide sufficient staff in halls to manage check-in and check-out procedures.
Conference Assistants (CAs) serve as a resource and can assist in the halls and provide campus information.
CAs will interact with chaperones on a regular basis. CAs will interact with the guests in situations that pose a risk to the facility and to others.
NIU Conference Managers (CMs) will confirm individual requests of services with REMO. If a request is outside the scope of the agreement and attainable, the group leadership will be consulted for budget approval.
CAs and other hall staff are trained and ready to assist with emergencies.
Housing staff take their role seriously when considering safety inside the hall. Therefore, hall staff are trained to ask questions of people identifying themselves as guests, even parents. Staff have authority to restrict access inside the hall.
CAs will write Incident Reports for unusual situations occurring in the halls. A copy of the report will be provided to the group leadership if the incident involves a member of their program.