Constitution & Bylaws

Bylaws of Northern Illinois University


ARTICLE 17:
OTHER STANDING COMMITTEES OF THE UNIVERSITY

 

17.1 Athletic Board

17.1.1 Composition The Athletic Board is directly responsible to the president of the university. It shall consist of a faculty chair appointed by the president, a president's representative who shall carry an academic appointment, and the following members who, with the exception of faculty members, shall be appointed by the president from at least two nominees for each position to be filled, such nominees to be submitted to the president as indicated: 

One faculty member from the College of Law to be selected by the faculty of that college and one faculty member from each of the other degree-granting colleges selected by the respective college councils; 

One member of the University Library faculty selected by that faculty; 

Two students nominated by the Student Association with two colleges represented; 

One male and one female student athlete nominated and elected by the Student Athlete Advisory Council (SAAC) as needed; 

One member of the Alumni Association from those nominated by the Alumni Association; 

One member of the operating staff from those nominated by the Operating Staff Council; 

One member of the supportive professional staff from those nominated by the Supportive Professional Staff Council; 

One nonvoting member from the Huskie Athletics Support Fund from those nominated by the Huskie Athletics Support Fund.

In addition, the faculty representative to the National Collegiate Athletic Association, the associate vice president/director of athletics, and the university general counsel shall be ex officio, nonvoting members. 

With the exception of student representatives, members shall serve three-year staggered terms. Student members shall be nominated and appointed annually. All members shall be eligible for reappointment.

Vitae outlining qualifications for, and interest in, serving on the board will accompany all nominations submitted to the president. In making the appointments, the president shall assure equitable representation of qualified men and women on the board. 

17.1.2 Duties 

17.1.2.1 The board shall assume responsibility for directing the policies through which intercollegiate athletics, both men's and women's programs, shall function as a university activity. In performing this responsibility, the board shall develop and implement procedures for the periodic review of athletic programs in terms of their quality and their consistency with the institution's academic mission. 

17.1.2.2 The board shall assure equity between men's and women's intercollegiate athletic programs. 

17.1.2.3 The board and the associate vice president/director of athletics shall assume the following responsibilities relative to the preparation and submission of budgets for the operation of the programs:

(A)
The associate vice president/director of athletics shall prepare budgets of finances needed to operate the programs; the budgets shall include intercollegiate sports with recommendations concerning amounts to be assigned to various sports, administrative, and support activities. The budgets shall be submitted in writing to the Athletic Board. Copies of the complete budgets shall go to all coaches prior to submission to the Athletic Board.

(B)
The coaches of the various sports shall appear before the Athletic Board, at the request of the board or at their own request, to explain budget items before the budgets are approved by the board and submitted to the president and the president's staff. Any major changes in the budgets shall be approved by the Athletic Board.

(C)
The associate vice president/director of athletics shall submit to the Athletic Board an accounting of all funds received and expended. 

17.1.2.4 The board shall establish scheduling policies and parameters. The board will monitor compliance with those policies and parameters and review the impacts of scheduling on missed class time, academic performance and other outcomes.

17.1.2.5 The board shall have the responsibility to review matters pertaining to awards and their costs, and issues regarding eligibility, travel, medical responsibilities, public relations, ticket sales, seating accommodations, and other items dealing with intercollegiate athletic programs.

17.1.2.6 Minutes shall be kept of all board meetings. 

17.1.2.7 The board shall distribute minutes and reports to University Council members. Substantive changes in policy shall be submitted to the University Council for approval. Approved minutes shall be deposited in the university archives. 

17.1.3 Executive Committee 

17.1.3.1 The Athletic Board shall appoint an executive committee comprised of the chair, the chairs of the standing committees, and such other persons as the board shall determine. 

17.1.3.2 The executive committee shall be chaired by the chair of the board. 

17.1.3.3 The committee shall advise the chair between meetings of the board, review and make recommendations to the board regarding recommendations made by administrators of the intercollegiate athletic program, develop the agenda for Board meetings, insure the development of adequate background information for the board on matters expected to be put on the board's agenda, and perform such other duties as may be assigned to it by the board. 

17.2 University Benefits Committee

17.2.1 Composition 

17.2.1.1 The University Benefits Committee is directly responsible to the president and shall consist of:

(A)
A chair, elected by and from the committee;

(B)
Two faculty members appointed by the president upon the recommendation of the Faculty Senate;

(C)
Two operating staff members appointed by the president upon the recommendation of the Operating Staff Council;

(D)
Two supportive professional staff members appointed by the president upon the recommendation of the Supportive Professional Staff Council;

(E)
One representative of the administration, appointed by the executive vice president and provost;

(F)
Senior administrator responsible for human resource services or designee;

(G)
One member from the retired employees, appointed by the NIU Annuitants Association;

(H)
One member from the Faculty Senate Committee on the Economic Status of the Profession, as liaison;

(I)
The manager of insurance and employee benefits and others who may be directly involved in the administration of employee benefits may assist the committee as resource personnel. 

17.2.1.2 The committee chair and secretary shall be elected by and from members of the committee at the first committee meeting in the fall. 

17.2.1.3 The term of office for faculty, operating staff, and supportive professional staff members shall be three years, staggered, beginning in the fall semester. Representatives of the administration shall serve until their successors are appointed. 

17.2.2 Duties 

17.2.2.1 To act as an advisory body to the president on any and all employee benefits pertaining to faculty, operating staff, and supportive professional staff. 

17.2.2.2 To review present benefit plans and proposals received from the University Council, the Operating Staff Council, Supportive Professional Staff Council, and the committee itself. 

17.2.2.3 To make recommendations to the president concerning employee benefits. 

17.3 Campus Security and Environmental Quality Committee

17.3.1 Composition 

17.3.1.1 The committee shall have the following members:

(A)
The executive vice president and provost; the vice president for operations and community relations; the vice president for student affairs and enrollment management; and the vice president for marketing and communications, or their designees;

(B)
The chair of the Faculty Senate-University Council Committee on Resources, Space, and Budgets; the associate vice president of facilities planning and operations; the chief of police; the director of parking services; the director of environmental health and safety; and the campus planning coordinator, or their designees; 

(C)
Two faculty appointed to serve two-year staggered terms by the Faculty Senate from nominees submitted by the college councils, the Library Council, and the faculty of the College of Law; two operating staff appointed to serve two-year staggered terms by the Operating Staff Council; and two Supportive Professional Staff appointed to serve two-year staggered terms by the Supportive Professional Staff Council;

(D)
Four students appointed to serve one-year terms, including one resident undergraduate student, selected by the Residence Hall Association; one graduate student, selected by the Graduate Council; one Greek Community student selected by the president of the Student Association; and one commuting student, selected by the president of the Student Association;

(E)
A representative of the City of DeKalb, appointed by the City Manager. 

17.3.2 Duties The Campus Security and Environmental Quality Committee shall meet on a regular basis and shall advise the president, or his/her designee, on matters involving the security (including personal and property security) of the university community and protecting and enhancing the interior and exterior quality and security of the campus environment. Membership on the committee shall assure broad and balanced representation of the university community and it geographic regions (e.g., Greek row, residence halls, parking areas, classrooms). The chair of the committee shall be appointed by the president from its membership. 

17.4 University Advisory Committee (UAC) to the Board of Trustees

17.4.1 Composition 

17.4.1.1 The committee shall consist of the president of the Faculty Senate, the presidents of the Supportive Professional Staff Council and the Operating Staff Council, and three additional faculty members selected to represent the faculty's multiple roles in the university, particularly those in teaching, research, and service. These faculty shall be nominated by the Executive Secretary of the University Council and confirmed by the University Council. They shall serve three-year staggered terms. In the event of a mid-term vacancy in a faculty position, the Executive Secretary shall nominate a person to fill the remainder of that term with the nomination confirmed by the University Council. In the nomination of the faculty representatives, the Executive Secretary shall consult with the Faculty Senate. 

17.4.2 Duties 

17.4.2.1 The Board of Trustees expects the president to meet regularly with the University Advisory Committee. The president shall keep the University Advisory Committee informed of and shall seek and receive advice from it about matters coming before the Board of Trustees. The University Advisory Committee may appoint one or two of its members to serve as liaison to each of the working committees of the board. A University Advisory Committee liaison, or a spokesperson chosen by the University Advisory Committee because of expertise on a specific issue, will be recognized at a regularly scheduled point on the committee agenda. 

17.4.2.2 The committee shall be accountable to the University Council. Members of the committee shall also be accountable to their specific university organization--Faculty Senate, Operating Staff Council, or Supportive Professional Staff Council. 

17.5 Faculty Representative to the Illinois Board of Higher Education

17.5.1 The Faculty Senate shall elect a tenured faculty member to serve on the Faculty Advisory Council to the Illinois Board of Higher Education. The person so elected shall serve a four-year, renewable term beginning at the start of the fall semester. The person shall receive annual compensation equal to one month of the median salary of all tenured faculty. If not otherwise a member, the person shall serve as an ex officio nonvoting member of the Faculty Senate and the University Council. 

17.6 Membership on Standing Committees of the University

17.6.1 Appointment to Standing Committees Appointment to standing committees and to other university committees which require approval or consent of the University Council will follow the procedure below: 

17.6.1.1 The executive secretary of the University Council shall notify the eligible faculty of the available positions by written announcement. 

17.6.1.2 Departmental representatives to their college councils shall submit to their respective college councils the names of interested applicants for their particular positions, together with any additional nominees of their choice. In a college without departments or a college council, the faculty as a whole shall act as both department and college council. 

17.6.1.3 The college councils concerned will consider the list of applicants and nominees, together with any choices of their own, and make appropriate recommendations directly to the University Council for action according to established procedure. The recommendations of each college council shall attempt to represent equitably minorities and women within the college.

(A)
In case a position is identified as being from the university-at-large, one candidate may be recommended to the University Council by each college council, together with a brief statement concerning the special qualifications of each nominee.

(B)
In case a position is identified as representing a specific college, not more than two candidates will be recommended to the University Council. 

17.6.1.4 The executive secretary of the University Council, upon receipt of nominations from the colleges, will solicit from each nominee a brief statement indicating the nature of the nominee's interest in the committee and qualifications for appointment. 

17.6.1.5 The Steering Committee of the University Council shall examine the qualifications of the nominees and recommend to the University Council those nominees who seem best qualified. The recommendations of the Steering Committee shall attempt to represent equitably the minorities and women nominated to the council. The council shall then make the final choice for recommendation to the president. 

17.6.1.6 Where the appointee to a committee is required to be a member of the University Council, the nomination shall be made by the Steering Committee and forwarded to the University Council for approval, together with a brief statement concerning the special qualifications of the nominee. 

17.6.1.7 When a need arises for an immediate nomination, the Steering Committee shall have the authority to make the nomination itself. The Steering Committee shall decide when such a need has arisen, and shall be prepared to justify such decision to the University Council. A person nominated under this provision shall be authorized to assume the responsibilities of the position immediately, subject to final confirmation by the University Council at the earliest possible meeting of the council. 

17.6.2 Designation of Alternates to Standing Committees of the University and Other University Committees 

17.6.2.1 Should a member of a standing committee of the university or other university-wide committee be unable to attend a meeting of the committee or temporarily be unable to serve on the committee for a period of time not to exceed nine weeks, such member may designate a qualified alternate from the members of the constituency represented. Each committee shall, at the beginning of each academic year, approve working rules specific to that committee with respect to the determination of alternate members. The designated alternate shall have the same prerogatives as the regular member. 

17.6.2.2 Should a member be unable to complete a term of office or be unable to serve on the committee for a period of time in excess of nine weeks, a replacement shall be selected in the same manner in which the regular member was selected, and shall serve until such time as the regular member is able to return to the committee or until the beginning of the next term of office. 

17.7 General Provisions for University Committees

17.7.1 Representation If the established procedure for selecting members of any governance, personnel, or academic council or committee at the university level does not, in an individual instance provide for an appropriate representation of women and of minority members, the administrative officer responsible for the council or committee's operation shall, with the advice and consent of the members of the council or committee, make such appointments as are necessary to achieve such representation subject only to the availability of eligible women and minorities to serve. Any person appointed under this provision shall have qualifications appropriate for service on the council or committee, shall serve a term of no more than one year, and shall be eligible for an additional term. 

17.7.1.1 When the established procedures for the selection of faculty representation on such committees do not provide for an appropriate representation of women and of minority faculty members, such representation shall be achieved only by the appointment of persons holding faculty rank and shall be subject only to the availability of eligible women and minorities to serve. 

17.7.1.2 It shall be the responsibility of the executive secretary of the University Council to monitor the membership of university committees to assure compliance with the provisions of this section. 

17.7.2 Quorum Requirements A quorum for all committees directly or indirectly related to the University Council shall consist of a majority of the voting members. Exceptions to this rule must be expressly approved by the University Council. (See Section 16.6.2.1 for designation of alternates to standing committees of the university and other university committees.) 

17.7.3 Student Representation When a college student advisory committee, or other body, is directed by these bylaws to submit a list of nominees for the appointment of students to a university committee, and fails to do so within one month of the date on which it receives notification of the need for such nominees, then the Student Association may submit a list of nominees for that appointment. Such nominees must be students whose declared major is in the college to be represented or who otherwise are members of the constituency to be represented. 

Update approved by University Council on 04/30/2008.
Update approved by University Council on 3/25/2009.
Update approved by University Council on 1/27/2010.
Article 17.1 revision made to reflect current position title per University Council approval of identical Committee Book update 11/02/2011.
Editorial correction made to 17.3.1.1 (D), Residence Hall Council to Residence Hall Association 11/27/2012.
Article 17.3.1 (A) and (B) and 17.3.2 revision approved by University Council on 12/04/2013.
Article 17.2.1.1 (F) revision to reflect current position title on 02/04/2014 and again on 04/02/2014.
Article 17.3.1.1(A) revision to reflect current position titles approved by University Council on 04/02/2014.