One copy of the University Council minutes shall be regularly deposited in the University Archives.

Information about the University Council and the Faculty Senate can be found at http://www.niu.edu/ u_council/ucouncil.html and http://www.niu.edu/u_council/fsenate.html.

If restrictions on the use of certain records are desirable, the committee chair or secretary should consult with the archivist concerning the nature of the restriction and the policy to be followed in permitting access to the records. (FROM: University Policy -- January, 1973.)

This book lists the Committees of the University alphabetically. It also lists the internal and working committees of the University Council as well as the Faculty Senate and its committees. Please refer to the index in the back of the book for an alphabetical listing of all committees.

Any committee name changes, alterations in the committee description, or changes in committee duties listed in the Committees of the University need the approval of the University Council. The exception to this is the Committees of the University 1996-1997. For this edition, Charles U. Larson, executive secretary of the University Council, was given editorial privilege by the University Council in connection with the work of the 1995 Task Force on Committee Restructuring.

I. Committees Reporting Directly to the University Council

Academic Planning Council (APC)
Athletic Board
Campus Security and Environmental Quality Committee
Committee on Initial Teacher Certification (CITC)
Graduate Council (GC)
Undergraduate Coordinating Council (UCC)
University Assessment Panel (UAP)
University Benefits Committee
 

II. Committees Reporting Indirectly to the University Council

Computing Facilities Advisory Committee
Faculty Grievance Committee
International Programs Advisory Council
Libraries Advisory Committee
Library Council
Northern Star Publications Board
University Class II Judicial Board
University Judicial Advisory Board
University Outreach Advisory Committee

III. Committees Not Normally Within the Jurisdiction of the University Council

Academic Policies and Procedures Manual Advisory Committee
Affirmative Action and Diversity Resources Committee
Campus Parking Committee
College Councils
College Curriculum Committees
College Senates
Council of Deans
Council of Temporary Faculty
Committee on Ethics and Professionalism
Educational Services and Programs Advisory Committee
Faculty Development and Instructional Design Advisory Committee
Finance and Facilities Division Cabinet
Institutional Animal Care and Use Committee
Institutional Biosafety Committee
Institutional Review Board
Intellectual Property Committee
Laser Safety Committee
Nature Preserves and Research Committee
Operating Staff Council
Parking Appeals Committee
Presidential Commission on the Status of Minorities
Presidential Commission on Persons with Disabilities
Presidential Commission on the Status of Women
President's Commission on Sexual Orientation
Radiation Safety Committee
Student Affairs Advisory Council
Student Affairs Professional Staff Advisory Committee
Supportive Professional Staff Council
Teaching Assistant Training and Development Advisory Committee
Unity in Diversity Steering Committee
University Press Board
University Scholarships Committee

IV. Committees Reporting Through University Council Committees

Academic Reinstatement Committees
Admissions Policies and Academic Standards Committee (APAS)
Committee for the Improvement of Undergraduate Education (CIUE)
Committee on the Undergraduate Academic Environment (CUAE)
Committee on the Undergraduate Curriculum (CUC)
General Education Committee (GEC)
Honors Committee (HC)

V. The Faculty Senate

Membership
Committees

The following committees of the university are required to submit annual reports to the University Council:
 

Academic Planning Council
Affirmative Action Diversity Resources Coordinating Committee
Athletic  Board
Campus Security And Environmental Quality Committee
Committee On Initial Teacher Certification
Faculty Personnel Advisor
Graduate Council
Undergraduate Coordinating Council
University Assessment Panel
University Benefits Committee
University Council Personnel Committee
University Ombudsman

Membership of the University Council

COMPOSITION AND FUNCTIONS

A.     The University Council consists of 30 tenured full-time, regular university faculty members, including department chairs, one representative from the faculty of the
        University Libraries elected by that faculty, the president of the Operating Staff Council and one other ex officio nonvoting member, the president of the Supportive
        Professional Staff Council and one other ex officio nonvoting member, the president of the Student Association, and 14 student members. The student members
        shall be chosen in the following manner: one student representative and that representative's alternate shall be chosen by the student advisory committee of each
        degree-granting college and seven student representatives and their alternates shall be appointed by September 10 by the Student Association president with the
       advice and consent of the Student Association Senate.

        Among the ex officio members are 11 voting members, including the president, the executive vice president and provost, and the dean of each of the
        degree-granting colleges, University Library and the Graduate School. There will be four ex-officio non-voting members:  the associate provost for Student Affairs
        and three additional members of the university administration to be designated by the president.

        The faculty representatives shall be elected by the faculty members of the colleges and the University Libraries, excluding the president's staff and the provost's
        staff, members of the Council of Deans, associate deans, assistant deans, assistants to deans, and members of the Supportive Professional Staff, with a
        minimum of one representative from any one college. The distribution of the remaining members shall reflect the ratio between the number of regular full-time
        faculty members in each college, excluding the Supportive Professional Staff, to the total number of such faculty members in all colleges, this being the number
        reported by the executive vice president and provost on January 1 of each year. This ratio shall be reviewed by the Elections Committee of the University Council
        every third year prior to the election in those years which are multiples of three, and the distribution of membership adjusted if need be.

B.     The University Council, in accordance with Board of Trustees' Governance Documents, has the power:

         1.     To establish the educational and academic policies of the university;

         2.     To be concerned with and to participate actively in decisions made on other matters that may directly affect educational   policies for which the
                 University Council is primarily responsible;

         3.    To act upon reports from designated committees, boards, commissions, or councils  whose actions affect the educational and academic policies of the
                university;

         4.    To advise on policies regarding academic salaries, sabbatical leaves, tenure, and  promotion as follows: establish a personnel committee which will review
                and approve, in accordance with the bylaws of the university, policy recommendations concerning salary and all recommendations pertaining to tenure,
                promotion in rank, and sabbatical leaves, and report such recommendations to the University Council.

        5.     To establish such standing and temporary committees as may be necessary for the  discharge of its responsibilities; to define the membership, jurisdiction,
                and authority of such committees; to resolve disputes among committees thus established; and to act on the reports submitted by such committees.

         6.     To advise the president, and the vice presidents, on policies affecting the quality of student life on campus.

For details please see Constitution and Bylaws of Northern Illinois University.

Meets one Wednesday of each month from 3:00 to 5:00 p.m.
 

Representatives: State Universities Retirement System (SURS)     Robert E. Miller
                                                                                                                            (2000-2003)
                                                                                                                        Larry Sallberg
                                                                                                                             (2000-2003)

UNIVERSITY COUNCIL COMMITTEES
 

A.  STEERING COMMITTEE (Bylaws, Article 2.1)

The Steering Committee shall consist of members of the University Council as follows: one elected faculty member from each degree-granting college; one faculty member from the university libraries; one supportive professional staff member; one operating staff member; two student members who are not from the same college; two administrative officers who may be either voting or nonvoting members of the University Council; and, the executive secretary of the University Council who shall serve as chair.

The faculty members of the committee shall be appointed by the executive secretary with the advice and consent of the Faculty Senate; the student members shall be appointed by the executive secretary with the advice and consent of the student members of the council. The administrative officers shall be appointed by the executive secretary in consultation with the president of the university.

The Steering Committee shall advise the executive secretary between meetings of the University Council; shall prepare the agenda for distribution to the University Council members prior to meetings; and, shall perform such other duties as are assigned to it by the University Council.

Meets one Wednesday of each month from 3:00 to 4:30 p.m.

MEMBERSHIP

Chair: Sue Willis
Members:  Richard Orem, Malcolm Morris, Xueshu Song, Susan Mini, John Engstrom, Sherilyn Spear, Herb Rubin, John Wolfskill, Jitka Hurych, Deborah Smith-Shank, Frederick Kitterle, Arthur Young, Beverly Espe, Sara Clayton, Kevin Miller

B.  ELECTIONS AND LEGISLATIVE OVERSIGHT COMMITTEE (Bylaws, Article 2.2)

The Elections and Legislative Oversight Committee shall consist of members of the University Council as follows: one elected faculty member from each degree-granting college; one member from the University Libraries; one member from the supportive professional staff; one member from the operating staff, and one student member appointed by the Student Association.

The committee chair shall be appointed by the executive secretary with the advice of the council.

The Elections and Legislative Oversight Committee shall administer and supervise elections to the University Council and administer and supervise all referenda that require the vote of the entire faculty of the university. It shall also monitor legislation that affects higher education and report the status of such legislation to the University Council so that appropriate actions may be taken.

Meets upon the call of the chair.

MEMBERSHIP

Chair:  Deborah Smith-Shank
Members: Robert Miller, Rebecca Butler, Patricia Fox, Lynn Kamenitsa, Jitka Hurych, Michael Spires, Joe Koch

C.  MINUTES COMMITTEE (Bylaws, Article 2.3)

The Minutes Committee shall consist of members of the University Council as follows: two elected faculty members; one student member; one administrator; and, the executive secretary of the University Council who shall serve as chair.

The committee shall be appointed by the executive secretary with the advice and consent of the council.

The Minutes Committee shall review a draft copy of the minutes prepared by the recording secretary and assist in the final drafting of the minutes.

MEMBERSHIP

Chair: Sue Willis
Members: Ferald Bryan, William Goldenberg, Harold Kafer

D.  ACADEMIC POLICY COMMITTEE (Bylaws, Article 2.6)

The Academic Policy Committee shall consist of members of the University Council as follows:  seven elected faculty members from at least four colleges; two deans from among the colleges and the Graduate School; one other administrator; and, one undergraduate and one graduate student.

The committee members and the committee chair shall be appointed by the executive secretary with the advice and consent of the University Council.

The Academic Policy Committee shall advise the University Council on any question referred to it by the University Council and involving the academic activities of the university; recommend to the University Council responses to substantive policy changes from the academic councils in Bylaws Article 13; and recommend to the relevant academic councils issues of concern to the University Council that are within the purview of those academic councils.

Meets upon the call of the chair.

MEMBERSHIP

Chair:  John Wolfskill
Members:  Pat Henry, Larry Gregory, Robert, Wheeler, David Wade, Carole Minor, Shin-Min Song, Mary Larson, David Graf, Shirley Richmon

E.  RULES AND GOVERNANCE COMMITTEE (Bylaws, Article 2.5)

The Rules and Governance Committee shall consist of members of the University Council as follows: seven elected faculty members from at least five colleges; two student members who are not from the same college; and, two deans from among the colleges and the Graduate School.

The committee members and committee chair shall be appointed by the executive secretary with the advice and consent of the University Council.

The Rules and Governance Committee shall advise the University Council on any question referred to it by the University Council involving the interpretation of the Constitution or Bylaws, and including questions relating to the definition or application of academic freedom standards.

Meets upon the call of the chair.

MEMBERSHIP

Chair: Susan Mini
Members: Malcolm Morris, LeRoy Pernell, Ferald Bryan, Arthur Young, John Engstrom, Shin-Min Song, Winifred Creamer, Michael Kolb, William Tolhurst, Jeff Kowalski

F.  UNIVERSITY AFFAIRS COMMITTEE (Bylaws, Article 2.7)

The University Affairs Committee shall consist of members of the University Council as follows:  seven elected faculty members from at least four colleges; two deans from among the colleges and the Graduate School; one other administrator; one member of the supportive professional staff; one member of the operating staff; and, two students who are not from the same college.

The committee members and committee chair shall be appointed by the executive secretary with the advice and consent of the University Council.

The University Affairs Committee shall advise the University Council on any question referred to it by the University Council involving the operation of the university, other than matters within the purview of the Elections Committee, Minutes Committee, University Council Personnel Committee, Rules and Governance Committee, Academic Policy Committee, and Resources, Space and Budgets Committee. These questions may involve internal matters such as athletics, parking, the student judicial system, the university calendar, and the offices of the ombudsman and the executive secretary to the University Council and the university's relationship with external agencies (such as local municipalities and the legislature).

Meets upon the call of the chair.

MEMBERSHIP

Chair: Richard Orem
Members:  Diann Musial, Robert Miller, Romualdas Kasuba, Gary Gresholdt, Xueshu Song, Sherilyn Spear, Jeff Kowalski, Dianne Cearlock, Christine Sorensen, Michael Spires, Joe Koch

G.  FACULTY SENATE-UNIVERSITY COUNCIL COMMITTEE ON RESOURCES, SPACE, AND BUDGETS (Bylaws, Article 2.8)

The Faculty Senate-University Council Committee on Resources, Space, and Budgets shall consist of members of the University Council and the Faculty Senate as follows: eight faculty members, four of whom shall be members of the University Council at the time of their nomination and shall be appointed by the executive secretary of the University Council with the advice and consent of the University Council.  The remaining four shall be members of the Faculty Senate at the time of their nomination by the Faculty Senate, and shall be appointed by the president of the Faculty Senate (with the advice and consent of the Faculty Senate).  Faculty members shall serve staggered two-year terms and are eligible for reappointment.  No two faculty members shall be from the same department.

One student shall be appointed by the Student Association.  The student shall be a member of the University Council at the time of appointment.  Student members shall serve a one-year term and shall be eligible for reappointment.

One supportive professional staff member and one operating staff member shall be appointed.  They shall be members of the University Council and shall serve one-year terms and shall be eligible for reappointment.

One nonvoting member shall be selected by and from the deans of the degree-granting colleges to serve a one-year term and shall be eligible for reappointment.

The executive president for finance and facilities shall be an ex officio nonvoting member.

The chair of the committee shall be a member of the University Council, selected by the executive secretary of the University Council with the advice and consent of the University Council and shall serve a one-year term and shall be eligible for reappointment

DUTIES SHALL BE:

To participate with the president and executive vice president and provost in the development of long-range planning regarding the allocation and reallocation of resources in both the operating and capital budgets and in the assignment and reassignment of space;

To advise the president and the executive vice president and provost regarding goals and priorities for the utilization of resources, space, and budgets, and to provide periodic evaluations of progress in achieving the goals and priorities;

To make other reports and recommendations to the Faculty Senate and the University Council regarding resource allocations and utilization as the committee feels appropriate or as may be requested by the Faculty Senate or University Council.

In addition to holding regular meetings to seek input on resource needs and priorities, the committee shall meet with the president and the executive vice president and provost, together and/or separately, at least two times a semester to offer advice on budget and space issues.  The committee shall report its recommendations and evaluations to the Faculty Senate and the University Council.

Meets upon the call of the chair.

MEMBERSHIP

Chair:  Herb Rubin
Members:  Eddie Williams, William Goldenberg, Corenna Cummings, Sherilyn Spear, Khan Mohabbat, Carol DeMoranville, Mylan Engel, Paul Loubere, Augden Windelborn, C. T. Lin, Christine Sorensen, Beverly Espe, Sara Clayton

H.  SELECTION OF COMMITTEE MEMBERS AND CHAIR

1.      A chair or the procedure for obtaining a chair of the standing committees is designated in the Bylaws of the Constitution and Bylaws.

2.     Members of each standing committee, with the exception of the University Council Personnel Committee, shall be appointed by the executive secretary of the
        University Council with the advice and consent of the University Faculty Senate or the University Council as so designated in the Bylaws. Members of the
        University Council Personnel Committee are selected  according to the established bylaw procedure.

I.  JURISDICTION OVER LEGISLATIVE PROPOSALS

1.     In general, each standing committee shall have jurisdiction over the legislative area described  above; proposals falling in each  area shall be assigned to the
        appropriate committee by  Steering Committee, which shall have authority to make alternative assignments if necessary to  make the workload of the
        committees reasonably equal and equitable.

2.     When a proposal does not clearly fall within the jurisdiction of any standing committee, the  Steering Committee shall decide to  which committee to assign the
        proposal.

3.     The Steering Committee shall assign to each standing committee responsibility for overseeing the  work of a group of university  committees appropriate to the
        jurisdiction of each standing  committee.

4.      All matters given to committees for consideration must be reported back to the Steering  Committee.

In accordance with the description of the University Advisory Committee to the Board of Trustees that was approved by the University Council on February 14, 1996, the University Advisory Committee shall consist of the president of the Faculty Senate, the presidents of the Supportive Professional Staff and Operating Staff Councils, and three additional faculty selected to represent the faculty's multiple roles in the university, particularly those in teaching, research, and service.  These faculty shall be nominated by the executive secretary of the University Council and confirmed by the University Council.

The Board of Trustees expects the president to meet regularly with the University Advisory Committee.  The president shall keep the University Advisory Committee informed of and shall seek and receive advice from it about matters coming before the Board of Trustees.  The University Advisory Committee may appoint one or two of its members to serve as liaison to each of the working committees of the board.  A University Advisory Committee liaison, or a spokesperson chosen by the University Advisory Committee because of expertise on a specific issue, will be recognized at a regularly scheduled point on the committee agenda.

The committee shall be accountable to the University Council. Members of the committee shall also be accountable to their specific university organization--Faculty Senate, Operating Staff Council, or Supportive Professional Staff Council.

The faculty members shall be nominated by the executive secretary of the University Council and confirmed by the University Council. They shall serve three-year terms.

UAC Liaisons to BOT committees for 2002-2003:

Academic Affairs, Student Affairs and Personnel Committee - William Tolhurst, Paul Loubere
Executive Committee - Sue Willis
Finance, Facilities, and Operations Committee - James Lockard, Sue Willis
Legislation, Audit and External Affairs Committee -  Sara Clayton, Beverly Espe

Membership of UCPC

A.     All voting members of the University Council Personnel Committee shall be tenured members of the faculty. The committee shall consist of members chosen as
        follows:

        Seven members of the University Council, one each from among the faculty elected to represent the colleges of Business, Education, Engineering and
        Engineering Technology, Health and Human Sciences, and Visual and Performing Arts, and two from among the faculty elected to represent the College
        of Liberal Arts and Sciences. These members shall be appointed by the Faculty Senate prior to the selection of other members of the committee, and shall serve
        staggered two-year terms during their membership on the University Council.

        Members from the faculties of the colleges chosen as follows:

        One member from each of the following college councils chosen by members of that college council: Business, Education, Engineering and Engineering
        Technology, Health and Human Sciences, Liberal Arts and Sciences, and Visual and Performing Arts;

        Such members shall not be chosen from the same academic departments as the members selected for the committee from these colleges by the Faculty