UNDERGRADUATE COORDINATING COUNCIL
123rd Meeting
December 4, 2003
Approved


Present:     S. Conklin (HHS), L. Derscheid (HHS), C. Downing (BUS), P. Eubanks (LAS), W. Goldenberg (VPA), C.T. Lin (LAS), K. Millis (LAS), N. Osorio
                (LIB), E. Seaver (Vice Provost) D. Sinason (BUS), J. Stewart (EET), L. Townsend (EDUC), E. Wilkins (EDUC), Student: L. Krueger (EDUC).

Absent:     N. Boubekri (EET), A. Doederlein (LAS), L. Rigg (LAS), D. Rusin (LAS)

Guests:     E. Fredericks, Marketing Dept.
                K. Van Mol (Catalog Editor/Curriculum Coordinator)
 
ADOPTION  OF AGENDA

D. Sinason requested that Withdrawal Policy be added under New Business Item A.  J. Stewart also requested to add Grading System under Announcements Item B.

MOTION: D. SINASON/L. DERSCHEID  MOVED TO ADOPT THE AMENDED AGENDA.  THE MOTION CARRIED.

GEC

Student Focus Groups - General Education Courses - Elisa Fredericks

Elisa Fredericks, Assistant Professor in the Marketing Department, College of Business, is a member of the General Education Committee.  She gave her marketing students the assignment to interview students to find out what they thought of general education courses.  She then presented their results.  She said the marketing students developed a questionnaire based on their focus group results and that  the GEC is going to take the questionnaire, edit it, and have other students fill it out so that we can get a big picture about how students feel about general education courses.  E. Seaver said that a large number of students seem to get it and understand it in terms of at least the goals of the general education program here at NIU.

ANNOUNCEMENTS

A.     Electronic Approval of Minutes

The minutes of the November 6, 2003 meeting were approved electronically.

B.     Grading System

J. Stewart said that at yesterday’s Senate meeting the concept was brought up that we may like to have a different grading system in terms of  4.0, 3.0, 2.0 in the calculation of the GPA, to have some levels in between, which would give a difference in GPAs so that you wouldn’t have to choose between giving a 4.0 or a 3.0.  He said there are several suggestions floating around, but nothing even definite in the way of a proposal.  He said everybody was told to go back and poll their faculty for ideas.

REPORTS

APASC - K. Millis

On behalf of APASC, K. Millis moved that the UCC  receive the November 5, 2003 minutes.  The motion carried.

K. Millis said that D. Sinason reported on the November 5, 2003 meeting at the last UCC meeting. He said he could talk about the December 3rd APASC meeting.  E. Seaver said that there are two things at that meeting that need to be brought up today that relate to the catalog, one is the requirement in marketing of a portfolio, which was forwarded to APASC, and the other is the limited admission program in art education.  He said these could be done under the CUC minutes. E. Seaver said that under the failing all courses policy, there is still a group of college advisors that are working on the wording.

GEC -E. Wilkins

E. Wilkins said that the minutes are not yet available.  She said it was a very productive meeting.  She said they looked at a total of 21 course resubmissions, revisions, or interim reports.  E. Seaver said they are doing all the math and science interim reports.  He said because the math and science general education courses were approved fairly recently it was decided rather than have them do a complete resubmission for reapproval of the general education courses, the committee asked them to do an interim report, which basically is a report on their assessments, how the course relates to the goals for general education, what assessments they’re doing, and looking at the data and the assessments that are being carried out.

Honors Committee - W. Goldenberg

In the absence of L. Rigg, W. Goldenberg moved that the UCC receive the November 7, 2003 minutes.  The motion carried.

W. Goldenberg said that they approved a couple of grants to support capstone research projects.  He said they met in the honors lounge in the residence hall and saw the amenities that they have there.  He said they briefly discussed the students’ feelings about having an exclusive place where other students aren’t allowed.  He said it made some students feel uncomfortable, but he thought it was working out okay in general.  He said the director, the assistant director, and the program coordinator all provided reports about what work they’ve been doing.  He gave updates of the three subcommittees:  1) the honors college subcommittee - there’s not much funding for anything at the moment; 2) new courses subcommittee - they are talking to different departments about instituting new courses that would be a part of the honors program; and  3) student involvement subcommittee - they’ve been surveying students on what additional activities they would like to have as part of the honors program.

CIUE- L. Derscheid

The CIUE did not meet in November.

CUAE-C.T. Linn

On behalf of the CUAE, C.T. Lin moved that the UCC receive the November 11, 2003 minutes.  The motion carried.

C.T. Lin said they discussed three topics that are part of the report of the President’s Task Force on Undergraduate Life:  advising, student communications, and campus security.  He said in the advising topic, Missy Gillis, Coordinator of the Transfer Center, and Sheri Kallembach, Associate Director, Registration and Records, talked to the CUAE about CAS (Course Applicability System), which has been implemented on a state-wide basis.  He said CAS is very important because the one area of advising that was identified as a problem in the advising section had to do with understanding which courses transfer.  He said in the student communication area the emphasis was on the use of the student ZID.  He said the decision had been made through enrollment services to start a campaign educating students that the ZIDs will be the official university address for electronic communications on the NIU campus.  He said students will be notified in December that they will no longer receive a schedule booklet in the mail, except the bill.  He said all other communication will be sent electronically to a ZID.  He said, regarding campus safety, the perception about safety is different, more positive, now than it was a few years ago.  He said the committee decided to invite NIU Police Chief Grady to the next CUAE meeting.  E. Seaver said that students will not receive a mailed copy of their schedule, but it will be sent to their ZID.  He said that they have received a printed schedule booklet for the spring semester, but it will probably be the last printed schedule booklet that they receive because the intent is to move it online.

CUC-S. Conklin

On behalf of the CUC, S. Conklin moved that the UCC receive the November 13, 2003 minutes with the exception of anything having to do with changes in physics.  The motion carried.

E. Seaver said that the College of Liberal Arts and Sciences is withdrawing all of the curricular items that have been submitted that relate to physics.  He said they also will have to be taken away from CITC because there are some changes that have been sent along to CITC as well.  He said the Physics Department is rethinking their proposed changes.

E. Seaver said that at yesterday’s APASC meeting they approved the addition of the portfolio as a graduation requirement in the Department of Marketing.  He said APASC also approved the request for a limited admission program in art education, that students must have a minimum 2.75 GPA in all NIU and transfer courses to enroll in art education courses.  He said this will not go into effect until fall 2004.  S. Conklin said that the proposal for UNIV 102, which was the second semester freshman experience called “the leadership experience” was withdrawn.  She said there was a question that CUC did not ask for the proposal to be reviewed for non-duplication across the departments and colleges in the same way that curricular matters within colleges are held to.  She said that they were out of line in not asking for that procedure to be followed.  She said that rather than do that they chose to withdraw the proposal.

S. Conklin said that the African American Critical Thought proposed new course item was tabled, but they took it up again at the November 20 meeting, and that was sent out for review for duplication.  She said that the certificate of undergraduate study in Asian American studies was approved.

MOTION: On behalf of CUC, S. Conklin moved that the UCC receive the November 20, 2003 minutes.  The motion carried.

S. Conklin said that regarding the mission statement from the College of Engineering and Engineering Technology, the precedent has been set for having mission statements, although they may not be labeled as such, and objectives of departments, although they may not be labeled as such, in other parts of the catalog, so the proposal from the college to meet accreditation recommendations by putting this information in the catalog in order to have it published was approved by the CUC.  She said the next item had to do with the new course  IENG 466 being proposed.  She said that was discussed at some length and it was decided to recommend that the affected faculty members in OMIS and IENG talk with each other about this course and the differences that might exist or the duplication, and it could be resubmitted following that discussion.  She said that TLSE 90, which was a zero credit course, was deleted. She said there was a question about the new courses in Spanish, and that there weren’t deletions going on with the additions; but the department anticipates these deletions to come through next year; they wanted to keep them around so that students almost ready to graduate will be able to take them.

V.  OTHER REPORTS

A.  UNIVERSITY ASSESSMENT PANEL — N. Osorio

N. Osorio said the Assessment Panel met November 7 and a couple of items were presented.  He said one was a review of the draft of the university assessment plan presented by Craig Barnard, Coordinator of Assessment Services.  He said they also reviewed the report of the needs assessment survey for the University Health Services that was conducted by the Public Opinion Lab.

OLD BUSINESS
 
There was no old business.

NEW BUSINESS

A. Withdrawal Policy - D. Sinason

D. Sinason said that there was an Honors student who was diagnosed with cancer, and asked his professors for incompletes.  He said four or the five agreed and the fifth said he had to withdraw from the university.  He said fortunately, this was handled at the college level and was resolved.  He was concerned that in a medical situation students had no choice but to withdraw from all of their courses or none of them.  He wondered if the policy should be amended.  E. Seaver said that the Vice Provost for Student Affairs handles the medical withdrawal and the Health Center reviews the documentation.

MOTION: L. TOWNSEND/E. WILKINS MOVED TO REFER THE ISSUE OF MEDICAL WITHDRAWALS AND OTHER WITHDRAWAL POLICIES THAT EXIST TO APASC FOR POSSIBLE POLICY REVISION AND CATALOG LANGUAGE.   THE MOTION CARRIED.
 

Meeting Adjourned 2:03 p.m.
Christine Welch