UNDERGRADUATE COORDINATING COUNCIL
119th Meeting
May 1, 2003
Approved


Present:    S. Conklin (EDUC), C. Downing (BUS), P. Eubanks (LAS), W. Goldenberg (VPA), D. Gough (HHS),  J. Hertz (HHS), K. King (EDU), C.T. Lin
                (LAS), K. Millis (LAS), D. Rusin (LAS), D. Sinason (BUS), J. Stewart (EET), W. Tolhurst (LAS) R. Wheeler (Interim Vice Provost).  Student:  K.
                O’Kelly (LAS)

Absent:     N. Osorio (LIB), L. Rigg (LAS), S. Short (EET)

Guests:     K. Van Mol (Catalog Editor/Curriculum Coordinator), Diane Jackman, Associate Dean, College of Education, Chris Sorensen, Dean, College of
                Education, Earl “Gip” Seaver, Chair, Department of Communicative Disorders
 
ADOPTION  OF AGENDA

R. Wheeler added two items: under Announcements add item B. Introduction, and under New Business add item C. A Departmental Name Change in the College of Education.

MOTION: D. SINASON/S. CONKLIN MOVED TO ADOPT THE AMENDED AGENDA.  THE MOTION CARRIED.

ANNOUNCEMENTS

A.     The minutes of the April 3, 2003 meeting were approved electronically.

B.      R. Wheeler introduced Earl “Gip” Seaver who will be the next Vice Provost beginning July 1, 2003.

REPORTS

APASC- D. Sinason

D. Sinason said that there was no APASC meeting so there was nothing to report.

GEC —J. Hertz

On behalf of the GEC, J. Hertz moved that the UCC receive the March 27, 2003 and April 17, 2003 minutes.

J. Hertz said that the March 27 meeting had already been discussed.   She said that at the April 17 meeting the committee approved GEOG 253, and they were given an update about the remaining courses that had not yet been approved.  She said the committee created an interim report form for the math and science courses because during the last review cycle many of the courses were not reviewed until 2000.  She said that Student Association representatives Eric Johnson and Kevin O’Kelly came to the GEC to request that faculty who are teaching general education courses place their syllabi on line to help students select their courses.  She said there was quite a lengthy discussion about this and in the end the committee passed a motion to support, in principle, the idea of placing syllabi for general education courses on line on the general education program web site,  and that we would ask the Student Association to find funding to support a graduate assistant to facilitate that.  She said another item of business was that Paul Stoddard was reelected chair of the GEC and Kendall Thu was reelected assistant chair.

R. Wheeler said regarding the resolution that was passed regarding placing general education course syllabi on line, the understanding with the University Council is that whatever this body determines will be conveyed to the University Council and that they will have the final authority to decide.  He said if the UCC receives the minutes of the April 17 meeting of the GEC then they are in effect approving the resolution as passed regarding placing the general education syllabi on line.  W. Tolhurst was concerned about the effect of the motion since it is in principle and there are no details involved.  R. Wheeler said that when the proposal was first submitted to the University Council it was referred to their Academic Policy Committee where it was discussed and decided it should be referred to the GEC.  W. Tolhurst suggested that the SA contact department secretaries for any course descriptions/booklets that they have advertising their department’s courses and ask for an electronic file that the SA can put on their web site.  D. Sinason asked what promises are we making when we put a syllabus up on the web, especially far in advance of the course offering or when there are multiple people teaching the course?  K. O’Kelly said that there would be a disclaimer on the site saying that this is subject to change, this is not the official syllabus of the course, and you will be receiving the official syllabus on the first day of class.  D. Rusin suggested that the SA have a page of links to the departments or units that are already providing the course information on the web; then there would be no need to have a support person to go chasing after these.  C. Sorensen said that the College of Education has course outlines which list the course objectives, potential text books, gives samples of  kinds of assignments that might be in the class, and in many departments they are available electronically.  She said that how individual faculty decide to work to build upon that is completely up to their discretion.  She said that while they are required to turn in syllabi each semester for their courses, those are often not received in the offices until the week before classes start.   C. Downing suggested that students be given a guest pass to Blackboard where they can access the course syllabus.  R. Wheeler said that there are departments that don’t use Blackboard or use something else.  P. Eubanks said that he did not like to approve anything where we don’t see the details because going from principle to implementation is a long road.  He said more information is almost always a good thing, but on the other hand he has concerns about the notion of students as shoppers.  He said he didn’t think you could select a course by syllabi.  There was considerable discussion on this.

MOTION: K. O’KELLY/K. KING MOVED TO RECEIVE THE GEC MINUTES OF  MARCH 27, 2003, AND MOVED TO RECEIVE THE MINUTES OF APRIL 17, 2003 MINUS THE MOTION ON PAGE 4 REGARDING GENERAL EDUCATION COURSE SYLLABI BEING PLACED ON LINE, AND TO REFER THAT MATTER BACK TO THE GENERAL EDUCATION COMMITTEE FOR FURTHER CONSIDERATION, REFINEMENT, AND THE PROVISION OF MORE DETAILS.  THE MOTION CARRIED.

NEW BUSINESS

C.     Departmental Name Change in the College of Education

Dean Sorensen and Associate Dean Jackman were here to discuss the proposed departmental name change in the College of Education.  Dean Sorensen said that in the College of Education the Department of Leadership in Educational and Sport Organizations (LESO) will be eliminated as of July 1, 2003 and the programs from that department are going to be merged into other existing departments in the college.  She said the Educational Administration and School Business Management programs, previously offered by LESO, are going to be merged into the existing Department of Educational Psychology and Foundations.  She said those two faculty groups have been meeting over the last semester and have come to consensus among themselves about a name change for the newly merged programs.  She said they sent forward a request to have the name Leadership, Educational Psychology and Foundations.  She said this has been approved at the college level but it didn’t make the catalog deadline, and because this is happening July 1 they brought it forward to UCC for consideration so that the catalog can be changed for next year.  R. Wheeler said that in the normal course of events such a proposal would go first to the Committee on the Undergraduate Curriculum, but that committee has held its final meeting of the academic year, so he has brought it to the full UCC to ask for consideration of the proposal acting in the place of the CUC in this particular instance.   R. Wheeler said that the College of Business and the College of Liberal Arts and Sciences have both been contacted and have no objection to this proposed change.  K. Van Mol said that this will also be going for approval at the graduate level on Monday.

MOTION: D. SINASON/C. DOWNING MOVED TO APPROVE THE PROPOSED DEPARTMENTAL NAME CHANGE.  THE MOTION CARRIED.

REPORTS

CIUE – K. King

K. King said that there was no meeting to report on.

CUAE – C.T. Lin

C. T. Lin said that there was no meeting to report on.  R. Wheeler said that in the packet for today’s meeting is an exchange of memos between himself and Norm Jenkins, chair of the Campus Parking Committee, that address an issue that came to the CUAE earlier in the academic year, and specifically a request from the CUAE that the issue of brown stickers vs yellow stickers be considered.  He said in Norm Jenkins’ response he indicated that the Campus Parking Committee will be discussing the matter and presumably will have a report for us at some point.

CUC – J. Stewart

On behalf of the CUC, J. Stewart moved that the UCC receive the April 10, 2003 minutes.

J. Stewart said that after a lengthy discussion about the College of Business’s limited retention policy,    a motion was passed to recommend that limited retention be treated in the catalog in the way limited admission is.  R. Wheeler said that if the university wishes to create a new limited retention section in the front part of the catalog, that would normally be an issue for APASC to consider.  He said APASC has jurisdiction over the limited admissions section of the catalog and this would be a parallel construction and so he would suggest that this particular matter be remanded to APASC for their consideration.

J. Stewart moved to revise his motion to receive the April 10, 2003 minutes with the addition that the recommendation that limited retention be treated in the catalog in the same way as limited admission be remanded to APASC for their consideration.   The motion carried.

R. Wheeler said that APASC will not meet again until next fall and will presumably take up the issue at that time.

M.J. Blaschak was elected as next year’s chair.

HONORS COMMITTEE – D. Gough

On behalf of the HC, D. Gough moved that the UCC  receive the April 4, 2003 minutes.  The motion carried.

D. Gough said that the committee also met on April 25 for the last time this year.  She said that the number of students in the program is growing well with over 1,000 students and that priority registration has been helpful in that.  She said there’s been a lot of recruiting going on as well.  The Convocation for Academic Excellence on April 13 was very well received and well attended by both students and faculty.  She said there were a number of student and faculty awards presented.  She said Gary Glenn received the award for Great Professor.  She said the Honors House is getting very full; their newsletter Prime should come out today on line.  She said they continue to have very good EYE Grant proposals.  She said they talked about some of the committee members helping out with reviewing capstone projects because of the tremendous number that Mike Martin has to review.  She said that at the April 25 meeting they elected Carol DeMoranville as the new chair for 2003-2004.

V.  OTHER REPORTS

A.      UNIVERSITY ASSESSMENT PANEL — N. Osorio/J. Hertz

J. Hertz said that the UAP met for the last time on April 18, 2003 and returned to their discussion on outcome indicators for the university.  She said they completed the review of all the undergraduate and graduate program assessment plans.

NEW BUSINESS

A.     Freshman Admissions

R. Wheeler said that in the packet is a letter that was personally approved by President Peters and that is being sent by our office of Admissions to high school guidance counselors indicating that candidates for freshman admission in the fall who apply after May 1 will be placed on a waiting list and we will notify those students by July 1 if they may be admitted for Fall 2003.  He said for those who are admissible but for whom admission in the fall is not possible we will offer them admission in Spring 2004.  He said we are not anticipating at this time any further changes in our admission procedure for the fall, but we continue to monitor the transfer student situation and should those numbers grow to an alarmingly high level it may be necessary to cut off transfer applications early as well. He said that there are a number of freshman students who leave after the first semester and so that is one reason why the enrollment of the university in the spring is always significantly less than it is in the fall, so there is a certain capacity to admit new students in the spring that is not present in the fall.

B.     Election of Faculty Chair for 2003-2004.

R. Wheeler said that normally the faculty chair meets with the Vice Provost once a month to set the agenda for the next meeting, typically organizes a good part of the annual UCC retreat, and at the end of the year works with the Vice Provost to pull together the annual report of the UCC to the University Council.   D. Rusin said in addition the faculty chair takes ex officio membership on the University Council.  R. Wheeler said that this person does not serve on any of the UCC standing committees.

James Stewart indicated his willingness to serve as the faculty chair for 2003-2004.

MOTION: D. SINASON/S. CONKLIN MOVED THAT JAMES STEWART BE CHOSEN BY ACCLAMATION TO SERVE AS FACULTY CHAIR OF THE UCC FOR 2003-2004.  THE MOTION CARRIED.

Meeting adjourned at 2:14 p.m.

Christine Welch, Secretary