An education record is any record that contains information directly related to a student that is maintained by the institution. This includes, but is not limited to, grade information, disciplinary documentation and billing and financial aid data. Educational records can appear in a variety of forms, including:
Data stored within computer files
Printouts that relate to specific student information
This information must be handled with the same standard of care, regardless of its form.
What is not considered an educational record?
Records not considered part of an education record include, but are not limited to, records of the law enforcement unit of an educational institution, records made or maintained by a physician or other recognized professional acting in his or her professional capacity, and records that only contain information about an individual after he or she is no longer a student at the institution.