The PeopleSoft Sub-Committee governs the implementation, enhancement and efficient use of enterprise administrative systems. This committee establishes priorities and allocates resources for product/system selections, implementations, enhancements and major upgrades.
The PeopleSoft Sub-Committee is a sub-committee of the Information Technology Steering Committee (ITSC).
Operational activities are governed by individual System Operations Sub-Committees:
These three committees keep the PeopleSoft Sub-Committee apprised of these “normal operations” activities that consume approximately 50% of the resources within ERP System Support (developers, administrators and database administrators). Examples of these operational activities include fixes for production problems, the application of patches and service packs (application and PeopleTools), and the upgrade of infrastructure components such as the operating system or database software.
The PeopleSoft Sub-Committee reviews all requests for system modification or enhancement, evaluating the cost/benefit of the requests, evaluating system impacts (with input from technical staff), considering alternative solutions, prioritizing all accepted requests and forwarding all appropriate requests (those provided for informational purposes only as well as those requiring approval) to the ITSC for approval/review. The PeopleSoft Sub-Committee should consider the overall cost of a request (including
In approving projects/tasks, the PeopleSoft Sub-Committee must establish and follow appropriate voting or agreement procedures for approval. The PeopleSoft Sub-Committee determines its own procedures for the consideration of requests and actions. Requests receiving majority approval from the PeopleSoft Sub-Committee but not unanimous support should be referred to the ITSC for information purposes. PeopleSoft Sub-Committee decisions may be appealed to the ITSC on a by-request basis.
The PeopleSoft Sub-Committee only considers requests that:
For requests necessary to meet regulatory requirements, the PeopleSoft Sub-Committee determines the methodology by which the requirement is met, not whether the requirement will be met.
Members may be nominated by anyone, but the IT Steering Committee approves all initial members and subsequent membership changes.
Members are expected to represent the best interest of the entire institution and not just their own unit. However, members are also expected to communicate the activities and decisions of the sub-committee back to their own unit and bring unit concerns back to the sub-committee.
Members will serve three-year terms, with membership terms staggered in equal measure throughout the sub-committee. All members may serve consecutive terms.
|Admissions||Chair: Crystal Garvey, Senior Associate Director|
|Human Resource Services||Liz Guess, Assistant Director of Benefits
Celeste Latham, Associate Vice President
|Office of the Provost||TBD|
|Bursar||Miesha Daley, Bursar|
|Controller||Shyree Sanan, Controller|
|Division of Information Technology (non-voting)||Irene Sanderson, Director
Nick Choban, Senior Director
|Financial Aid||Rebecca Babel, Director|
|Graduate School||Brad Bond, Dean|
|Internal Audit (non-voting)||Danielle Schultz, Director|
|Procurement and Contract Management||Antoinette Bridges, Director|
|Research and Sponsored Programs||Sue Gossman, Associate Director of Award Support|
|Registration and Records||Jerry Montag, Director|
The committee will appoint a chair who will be responsible for:
The PeopleSoft Sub-Committee should schedule meetings on a monthly basis (or as determined by the Chair) to:
All members of the PeopleSoft Sub-Committee are expected to attend and participate in each meeting. If a member is unable to attend, a substitute should be authorized to attend and vote on behalf of the official committee member.
The PeopleSoft Sub-Committee will report to the ITSC via one of the following methods:
Business cases referred to the ITSC by the PeopleSoft Sub-Committee should include the Sub-Committee's recommendations, comments, and the names of members voting against or in absentia and their comments.