1.11 Preside at OSC meetings.
1.12 Enforce all regulations and policies relating to the administration of the OSC.
1.13 Call special meetings of the OSC.
1.14 In consultation with the Executive Committee, issue all notices of meetings, and develop and publish an agenda prior to every regular OSC meeting. (See Article 5: Meetings)
1.15 Serve on the University Advisory Committee as the operating staff representative to the Board of Trustees.
1.16 Serve as the OSC voting representative on the University Council.
1.17 Establish ad hoc committees as needed.
1.18 Serve as the Chair of the Executive Committee of the OSC.
1.21 Assume the duties of the President in the absence of the President.
1.22 Attend meetings and represent the OSC as designated by the President or the OSC.
1.23 Serve as Chair of the Elections/Appointments Committee.
1.24 Serve as a member of the Executive Committee of the OSC.
1.25 Assume the Office of President in the event the elected President cannot fulfill the elected term.
1.31 Assume the duties of the President in the absence of the President and Vice President.
1.32 Keep records of attendance at all OSC meetings, prepare and distribute minutes, maintain files of correspondence, and maintain files of minutes containing all resolutions and proceedings of OSC meetings.
1.33 Prepare correspondence relating to the OSC as requested.
1.34 Prepare and submit a synopsis of all meeting proceedings to the Editor(s) of the Northern Staff News.
1.35 Maintain electronic equipment as necessary to secure accurate recording of minutes.
1.36 Maintain regular contact with operating staff representatives serving on University committees, commissions and other bodies to secure the timely exchange of pertinent information.
1.37 Maintain current copies of the procedure manuals for the following committees: Elections/Appointments, Annual Event, and Outstanding Service Award Selection.
1.38 Serve as a member of the Executive Committee of the OSC.
1.41 Have signatory authority on the OSC university accounts and Annual Event checking account.
1.42 Present monthly Treasurer's report for approval by the OSC. (Expenditures not previously approved by the OSC may be subject to payment by the individual authorizing the purchase and/or the individual incurring the expenses involved.)
1.43 Inquire with appropriate offices about bills that are questionable.
1.44 Sign purchase requisitions.
1.45 Submit to the OSC an annual report of the previous fiscal year's expenditures.
1.46 Submit to the OSC, at a regular meeting, a report of the Annual OSC Event income and expenditures, no later than two months following the event.
1.47 Assume the duties of the President in the absence of the President, the Vice President and the Secretary.
1.48 Serve as a member of the Executive Committee of the OSC.
2.11 General Membership
2.12 Executive Committee
2.13 Elections/Appointments Committee
2.14 Public Relations/Activities Committee
2.15 Personnel/Staff Development/Benefits Committee
2.21 Editor(s) of Northern Staff News:
2.22 Annual Operating Staff Event:
2.23 Outstanding Service Awards Selection Committee:
2.24 EAC Representative:
2.25 Ad Hoc Committees as assigned
The President of the OSC or the President's designee shall be the OSC's voting representative, for the term of office of the OSC President. The OSC shall choose an additional ex-officio member from the operating staff at large. The ex-officio member is required to attend all OSC meetings. Term of office is one year.
3.12 University Council Steering Committee. The President of the OSC or the President's designee for the term of office of the OSC President is the operating staff representative.
3.13 University Council Subcommittees. Members shall be assigned by the Executive Secretary of the University Council from the recognized OSC representatives to the University Council.
Representatives on all committees should be a status operating staff employee. In the event that no status employee is willing to serve on these committees, an NIU annuitant who was a status operating staff employee at the time of retirement would be eligible to serve.
Representatives on committees who retire may serve out the remainder of their term. At the end of the term, a current status operating staff employee must be named.
Appointees to these committees must provide a timely written or oral summary of committee meeting activities to the Secretary of the OSC. The appointees must also be available to appear before the OSC as requested to present clarification of committee activities. University Committees and Commissions are as follows:
The OSC operational and fiscal year shall be from July 1 through June 30 to coincide with the University's operational and fiscal year.
5.12 Attendance at the monthly OSC meeting is mandatory for all council members. After three absences in the period of July 1-June 30, a written notification of absenteeism will be sent to the offending council member. Upon a fourth absence, the member will be removed rom office.
5.2 Special meetings may be called by the OSC President.
5.3 All standing committees shall be subject to call by their respective chair or by the OSC President.
5.4 A simple majority of the OSC members shall constitute a quorum for the handling of the business duly presented at meetings of the OSC. A simple majority vote of members present shall carry a motion except on a motion to amend the Constitution. In the latter instance, a two-thirds (2/3) vote of the entire OSC membership is required.
5.5 All agenda items should be received by the OSC President no later than ten (10) business days prior to each OSC meeting. Items submitted after this deadline may be added to the agenda only with the approval of at least two-thirds (2/3) of the members present.
A representative from the Office of Human Resource Services, the Publications Editor of the Office of Human Resource Services, the representative of the Civil Service Advisory Committee to the Merit Board (EAC), the Ombudsman, and any interested member of the operating staff may attend any regular meeting of the OSC and may also contribute to the OSC any points of interest; however, these visitors do not have voting rights.
Operating staff employees in status positions shall have the right to run for a seat on the OSC with supervisory approval.
7.121 Elections/Appointments Committee shall inform the operating staff at large of an upcoming election with information on candidates, electoral procedure, and deadlines.
7.122 All operating staff employees in status positions shall have the right to vote for the OSC members by secret ballot.
7.123 Elections/Appointments Committee shall prepare and distribute, to operating staff at large, names of candidates and deadlines for return of ballots.
7.124 Elections/Appointments Committee shall count ballots (publicly) and announce elections results.
7.125 The results shall be certified by the OSC at its next meeting and the final tabulation shall be given to the Secretary for the OSC records. The official results will be published in the Northern Staff News.
7.126 Elections/Appointments Committee updates procedure manual and provides Secretary of OSC with copies of updated materials.
Officers shall be chosen from the OSC membership. The new President of the OSC shall have served at least one year on the OSC.
Officers shall be elected, for a one-year term, by the members of the OSC from its membership at the July meeting. Retiring officers shall continue to hold office until the new officers are elected.
7.3 Filling of Vacancies of OSC Members
7.31. Should a vacancy occur during a term, the vacancy shall be filled by the candidate who received the next highest number of votes in the most recent OSC election.
7.32 Should two or more simultaneous vacancies occur during a term, the longer term shall be filled by the candidate receiving the highest number of votes and the other vacancy(ies) shall be filled by the candidate receiving the next highest number of votes.
7.33 When no candidate is available to fill a vacancy, the Elections/Appointments Committee will advertise for the position and interested party(ies) may be requested to appear before the OSC. The OSC shall make the appointment by a simple majority vote of the membership.
7.34 If a vacancy in any division should occur less than three months prior to the end of the OSC year, the vacancy shall be filled during the next regular election.
In the event of a vacancy in an officer's position, the members of the OSC will fill such vacancy by an election held at any regular or special meeting. Each OSC member shall receive prior written notice of the election to be held.
8.1 Any matter of concern to the civil service employees shall be subject to referendum upon presentation of a petition signed by twenty percent (20%) of the status civil service employees.
8.2 A request for a referendum shall be submitted to the President of the OSC who shall present the petition to the OSC members at the next meeting.
8.3 The OSC may also initiate a referendum by a majority vote of the OSC members.
8.4 The OSC shall conduct the referendum by ballots distributed to status civil service employees within thirty (30) days after the OSC meeting at which the petition was presented.
8.5 The results of the referendum and the recommendation of the OSC shall be forwarded by the OSC President to the University administration.
The rules contained in Roberts Rules of Order shall govern this organization except when the Rules are inconsistent with the OSC Bylaws.
Approved: June 12, 1997
Revisions Approved: July 8, 1993
September 9, 1993
June 8, 1995
February 8, 1996
June 9, 1998