OPERATING STAFF COUNCIL MEETING
MINUTES
07/10/03
8:30AM – HSC 406
Present: Elizabeth Buck, Judy Burgess, Sara Clayton, Michele Crase,
Marcia Dick, Linda Jennings, Glenda Jones, Theresa Kinniry, Joe Koch, Jay
Monteiro, Dena Olson, Andy Small, LaRonda Thuestad, and Rachel Turner.
Excused: Ada Hetland
Guests: Tim
Griffin and Jodi Tyrrell
The meeting was called to order at 8:35 a.m. by
President Sara Clayton.
A motion was made to approve the agenda with the
following changes: Election of Officers
became the first item after Approval of Agenda and VII. Old Business, A.
Grievance Procedure Committee, was moved to item number VI. on the agenda. The motion was seconded and passed.
III. Election of Officers for 2003-04.
Selected by vocal affirmation were Sara
Clayton as President and Gay Campbell as Secretary. Selected by
private ballot vote were Linda Jennings as Vice President and Elizabeth Buck as
Treasurer.
A motion was made to accept the minutes as read. The motion was seconded and passed.
Treasurer Elizabeth Buck distributed copies
of a twelve-month treasurer’s report for the Council’s perusal. The
report showed the FY03 budget allocation and listed actual expenditures in chronological order. Buck also distributed copies of the FY04
budget allocation. After discussion, a motion was made to accept the
Treasurer’s report. The motion was
seconded and passed.
1. Clayton
passed copies of the following memos, letters, and emails around the Council for their information:
a. Letter from President Peters
concerning salary increases,
b. Memo from Steve Cunningham regarding New Faculty & Supportive Professional Staff Orientation,
c. Secretarial Advisory Council [SAC]
minutes from June 11, 2003, meeting,
d. Email from UIC forwarding a report
to all present and future SURS beneficiaries,
e. Memo from Steve Cunningham regarding
Version 8 “V-8” Upgrade – PeopleSoft Human
Resource and Payroll Information System,
f. Memo from President Peters regarding
Award Certificates signed by the president or provost,
g. Email regarding an Excel Show and
Tell Workshop offered by the Secretarial Advisory
Council on Wednesday, July 23, 2003,
h. Memo from Steve Cunningham regarding
Graduate Assistantship Processing Transactions,
i. Memo from Steve Cunningham regarding
FY04 Increment Guidelines, and
j. Email from the President’s
secretary, Jo Abbott, asking for nominations for membership on the presidential
commissions. The Council nominated
Marcia Dick for the Presidential Commission
on Persons with Disabilities, Glenda Jones for
the Presidential Commission on the Status of Minorities and the Presidential Commission on the Status of
Women. Judy Burgess, Chuck Schumann,
and Donna
Smith will continue with their three-year appointment on the Presidential Commission on Sexual Orientation.
Clayton will forward the information to Jo Abbott.
2. Donna
Smith passed around a copy of the ISU Open Line Newsletter.
3. Jodi
Tyrrell reported that Steve Cunningham had distributed the FY04 Increment Guidelines to the campus community
that Clayton had already shown the Council and that
salary increments had been processed.
Cunningham reported the Governor is supposed
to sign a SURS administrative bill that will make military service credit purchases less costly by a factor of
50% by picking up the state-match. Kim
Hensley reported that Human
Resource Services is working on their next newsletter that should be coming out soon. The PeopleSoft System upgrade on June 16,
2003, went very well.
4. Rachel
Turner has done a redesign of the Council website. Before she actually puts it on the web, she wanted the Council
members to look at the design and give feedback and comments.
5. Marcia
Dick passed a copy of a mailing from Illinois State University indicating they
are eliminating 23 non-teaching positions. Union employees at ISU are holding 34 of 45
jobs that are being cut. Dick also passed the May 2003 copy of the Offset/Windfall
newsletter around
for the Council to see.
6. Jay
Monteiro volunteered to electronically send each Council member a daily copy of
the Issues Review: NIU Daily News Summary.
A. Grievance
Procedure Committee
The
sub-committee will be meeting next week to discuss the procedure and see if
they have any
comments, changes, and/or questions.
They will report to the Council next month.
A. Personnel/Staff
Developments/Benefits. No Report.
B. Elections
and Appointments
Michele Crase took nominations for the Ex-Officio
member and alternates for the University Council. Joe Koch was nominated as the Ex-Officio member, and Donna Smith
and Linda Jennings were nominated as alternates. All three were selected by vocal affirmation. Donna Smith read from the OSC constitution
the following statement: The President of the OSC, or the President’s
designated alternate, shall be the OSC’s voting member, for the term of office
of the OSC President. Crase also asked that
Council members sign up for service on the committee of their choice and passed
around a sign-up sheet.
C. Public
Relations
Joe Koch reported that the committee did not meet
because of the July 4th holiday.
They will continue their work on the Operating Staff Council handbook
for new Council members.
D. Visiting
Committees. No report.
E. EAC. No report.
F. UAC. No report.
G. University
Council. No report.
H. Special
Events Committee.
LaRonda Thuestad passed around a work schedule
sign-up sheet for StaffFest 03. Koch
will have applications for the Operating Staff Dependent Award at StaffFest
03. The preliminary food count is
around 1200. The Council will meet at
the Convocation Center at 8AM and will decorate before the event starts. The floor plan, the food, and the
decorations have been finalized. Dena
Olson will be sending out the tickets.
Elizabeth Buck and Thuestad shopped for prizes at Wal-Mart and the NIU
Bookstore. Tyrrell got a Heart
Assessment prize from Kishwaukee Hospital.
Thuestad’s sub-committee will be drawing names for prizes on the 30th,
so she needs all prizes by July 29th.
Employees can catch the shuttle at the bus turnaround every half hour,
or they can drive and park.
A. No
new business.
A
motion was made to adjourn the meeting at 9:45 a.m. Motion seconded and passed.
Respectfully
submitted,
Gay
Campbell
OSC
Secretary