OPERATING STAFF COUNCIL MEETING
MINUTES
7/08/04
8:30AM –
Present: Elizabeth Buck, Gay Campbell,
Michele Crase, Sara Clayton, Linda Jennings, Glenda Jones, Theresa Kinniry,
Nancy Schuneman, Donna Smith, and Rachel Turner.
Absent: Marcia Dick,
Margie Foshe, Jay Monteiro, and Andy Small, LaRonda Thuestad.
Guests: Tim Griffin and Jodi Tyrrell.
The regular meeting of the Operating Staff Council
was called to order at 8:40a.m. on Thursday, July 8, 2004, by President Sara
Clayton.
A motion was made to accept the agenda as
presented. The motion was seconded
and passed.
III. Approval of Minutes of June 10, 2004,
Meeting
A motion was made to accept the minutes as amended. The motion was seconded and passed.
IV. Treasurer’s
Report
The treasurer’s report was presented for
discussion and included the FY05 budget for perusal. A motion
was made to accept the Treasurer’s report. The motion was seconded and
passed.
A.
Clayton passed around a copy of a thank-you letter she received from
Carolyn A. Houston, Manager, Benefits Management Division, Bureau of Benefits,
Illinois Department of Central Management Services, in response to a letter from
OSC, forwarded to
B.
Clayton circulated a copy of the Offset Windfall newsletter she had
received from Marcia Dick.
C.
Jodi Tyrrell announced that Human Resource Services would be
distributing [via e-mail] copies of the new grievance procedures for faculty
and staff.
D.
Tyrrell announced that HRS would also be distributing to the campus
community an e-mail regarding the State Officials and Employees Ethics Act.
E.
Tyrrell announced that in August, auditors from the State Universities
Civil Service System will be visiting NIU to conduct the biennial audit of
civil service personnel administration at NIU. Lists of Civil Service position
descriptions that auditors have requested for preliminary review will be sent
to departments before the end of the week.
A.
Personnel/Staff Developments/Benefits. No report.
B.
Elections and Appointments.
1.
Linda Jennings distributed ballots to the Council to vote for the new
executive committee. The following
people were elected:
President – Donna Smith
Vice President – Rachel Turner
Treasurer – Elizabeth Buck
Secretary – Theresa Kinniry
2.
3.
The Council then voted on operating staff to fill vacancies on the
university committees and the following people were selected:
Outstanding Service Award Selection Committee
– Sue Stelling
Campus Parking Committee – Shirley Mashare
Campus Parking Appeals Committee – Joe Koch
Campus Security & Environmental Control
Committee – Lori Sprague
Rachel Turner will e-mail council members with remaining committee vacancies so that recruiting for those committees can start as soon as possible.
C.
Public Relations
1. Nancy Schuneman reported on the changes
to the nomination forms for the Outstanding Service Awards. The suggestions are as follows:
a. Cover Letter: Like to stipulate there be “up
to” four awards. This is
because they want to have the option of only awarding two to three awards if
necessary. It was also decided that
nominees should have worked at NIU a minimum of five years. The committee also wants to emphasize
that recent retirees are eligible for the award. Clayton asked if the stipulation that
employees can only win the award once could be changed. After some discussion, it was decided
that it should be a one-time only award.
The council will consider possibly awarding certificates to outstanding
employees.
b. Criteria: The committee decided that Criteria 1
and Criteria 2 would count for 40% and Criteria 3 would count for only
20%. The council agreed that
Criteria 3 should be clarified to read “…contributions within their
community of residence…” to distinguish it from other
criteria. After much discussion, it
was decided that the percentages were correct.
c. The nomination form
would be printed on the back of the letter. The wording will be changed to clarify
that there must be a total of three letters – one letter of nomination
and two additional letters to support the nomination. The classification of the employee will also
be added to the form to further ensure eligibility and to help clarify the
accomplishments of the individual.
d.
e. It was also decided
the nomination form itself did not have to be signed by all of the letter
writers.
f. Rating Sheet: Criteria #3 has to be divided by 2. The highest measure of excellence would
be 25 not 30.
D. Visiting
Committees – None
F. UAC
–No Report
G. University
Council – Does not meet in the summer
H. Special
Events – Buck reported that the committee met and discussed
decorations. She said the tickets
will be mailed out soon. OSC
members were invited to help stuff envelopes at the Math Office (Watson 320) at
9:30 a.m. on July 22.
VII. Old Business
1. Council
of Councils –
Joe Koch reported that invitations were sent to area politicians.
2. Constitution
– Added wording that the OSC president would have to serve on the
University Council Steering Committee as well as one of the other University
Council committees that has Operating Staff representation. A motion was made to accept the changes
and was seconded. Smith will update
the bylaws and provide all Council members with an updated copy.
VII. New Business – None
VIII. Adjournment – The meeting
adjourned at 10:20 a.m.
Respectfully Submitted,
Theresa Kinniry
OSC Secretary