Operating Staff Council Meeting

Minutes 5/08/08

HSC 406


Present:          Elizabeth Buck, Judy Burgess, Gay Campbell, Sara Clayton, Marcia Dick, Linda Jennings, Glenda Jones, Theresa Kinniry, Jay Monteiro, Danell Nixon, Andy Small, Brenda Smith, Karen Smith, & LaRonda Thuestad


Absent:            Alan Smith and Jesse Tellez


Guests:           Sam Baker, Tim Griffin, Norm Jenkins, Rose Miller, Pat Siebrasse, & Jodi Tyrrell,


I.                    I.          Call to Order


President Jay Monteiro called the regular meeting of the Operating Staff Council to order at 9:10 a.m. on Thursday, May 8, 2008.


II.                  II.         Approval of Agenda


A motion was made to accept the agenda with addition C. and D. to old business.  The motion was seconded and passed.


III.        Approval of Minutes of May 8, 2008, meeting


A motion was made to accept the minutes with minor changes.  The motion was seconded and passed.


IV.        Treasurer’s Report


A motion was made to accept the treasurer’s report.  The motion was seconded and passed.


V.         Announcements/Correspondence


·         Monteiro updated the Council with the information that the signed poster was sent to Virginia Tech. 

·         NIU Communiversity thank you from 3:00 – 5:00 p.m. on May 13, 2008, at the Convocation Center.  This is a way for the university to say “thank you” to all that helped with recovery from the February 14th tragedy.  Light refreshments will be served.   

·         Rose Miller announced that the Secretarial Advisory Council’s name [SAC] has been changed to the Administrative Professional’s Advisory Council [APAC.]  The paper tests are now computerized.  In addition to the new examinations, the State Universities Civil Service System [SUCSS] has also approved a statewide “Change in Title” for the Secretarial series.  The following changes have been implemented:

Current Title                                        New Title [effective 4/15/08

Secretary II                                          Office Support Assistant

Secretary III                                         Office Support Associate

Secretary IV                                        Office Support Specialist

Secretary Staff                                    Office Manager

Secretary Administrative                     Office Administrator


VI.                Committee Reports


A.                  Personnel/Staff Development/Benefits


The committee did not meet.  Glenda Jones suggested that the Council begin to study ways to develop a program for constituents where work skills could increase.  Karen Smith stated that from time to time she has had opportunity to teach certain clerical skills to people on an individual basis.  Monteiro informed the Council of the Canon Fellowships available.


B.                 Elections and Appointments


Andy Small reported that the 2008 ballots had been reviewed by Monteiro and are being printed, ready to mail soon.  There are eight candidates running for six positions.  Ballots are due back to Small by May 30th and will be counted the first week of June.


Gay Campbell reported that Committee vacancies and interest sheets will be ready for mailing within the next couple of weeks.


                   C.       Special Events               


Danell Nixon and Brenda Smith are co-chairs for prizes this year.  Monteiro

and Thuestad will solicit servers and so far have about 700.  The goal is to 

have around 1200 total servers.


                    D.        Public Relations


The committee did not meet.  No report.



E.               Visiting Committees/Guests  - Sam Baker and Norm Jenkins from the Campus Parking Committee.  They reported that over the past three years there has been a 40% increase in the cost of parking maintenance, lots, meters, etc.  The parking fines have also doubled in the hopes of achieving compliance to the parking rules.  Permit fees will increase this year, also. 


F.                EAC – Sara Clayton reported that the last meeting was on April 17 and 18, 2008, at Eastern Illinois University.  The Systems Office made reports on rule revisions, procedure changes, and the ongoing work in progress on employment & separation procedures. 


Clayton gave the legal update from EAC as 49 written charges for discharge; 14 requested hearings, three withdrew, four resigned before the hearing, three resigned after the hearings, one settled during the hearing, and three are still pending.  


                    G.       UAC – No report.


H.          University Council – met on April 30, 2008.  President Peters reported that

5000 responses came in regarding Cole Hall.  He is expecting support from   the state on whatever decision the university makes on the building.  The Memorial Committee is in place and closed responses for input on April 27, 2008. 

                               True North has now reached $120M.  As of 4/29/08, the February 14                                              Scholarship fund had reach 350K.  NIU has submitted claims from 2/14/08                                    for a grant to help pay for some of the cost.  One summer project this year is                                       the retesting the Text Messaging System for emergency use only.  This                                          could include the parents of NIU students.  The cost of the project is lower if                                        used only for emergencies.  The hope is to have this project implemented by

                               Fall 2008. 


                               Summer 2008 construction projects are:

·         Clean & Seal Parking Deck

·         Anderson Hall – new doors and windows

·         Lincoln Hwy – to be completed by late summer

·         Davis & Zulauf elevators redone

·         Emergency Street repairs – Stadium South, Lucinda West, Lincoln Hall

·         Track & Soccer Field to open by Fall 2008

·         Parking Lots 10, K, and HR to be improved


      Provost Alden reported that Strategic Plan reports were due April 25, with a

      Meeting held on May 2nd for discussion.  The Dean’s Council Retreat on May

      19th will discuss submitted proposals. 


       University Council members who have completed their terms where thanked.

       New and re-elected members where congratulated. 



              VII.                               Old Business


A.         Cole Hall –

        President Peters was happy with the large response to the surveys.  


B.    Memorial Committee -

        Has now met and has received around 200 comments. At the first meeting the committee discussed ideas and locations.


C.    Grievance list -

        Monteiro asked for names of Council members who are advocates, as the list is to be updated every year.



Judy stated they met in April at 8 a.m. in Champaign. Dan Slack in D.C. SURS is growing. House BU562 would require every company in Illinois to invest at least 5% of income in Illinois. SURS doesn’t support the idea. House BU5088 unfunded liabilities? Current constitution protects our pensions. 58% of new hires don’t choose retirement plan. SURS website is SURS.org. SURS filed a lawsuit against Quest. Got $5.8 million dollars


            VIII.       New Business- None


               IX.       Adjournment –

    A motion was made and approved at 12:00 p.m. to adjourn.