Operating Staff Council Meeting

Minutes 12/13/07

Holmes Student Center, Room 406 – 9 A.M.


Present:            Elizabeth Buck, Gay Campbell, Sara Clayton, Marcia Dick, Linda Jennings, Theresa Kinniry, Jay Monteiro, Danell Nixon, Andy Small, Alan Smith, Brenda Smith, Karen Smith, Jesse Tellez


Absent:             Judy Burgess, Glenda Jones, LaRonda Thuestad


Guests: Tim Griffin, Nancy Schuneman, Jodi Tyrrell, Clair Williams


I.          Call to Order


President Jay Monteiro called the regular meeting of the Operating Staff Council to order at 9:15 a.m. on Thursday, December 13, 2007.


II.        Approval of Agenda


A motion was made to accept the agenda with one addition. The motion was seconded and passed.


III.       Approval of Minutes of the November 8, 2007, Meeting


A motion was made to accept the minutes.  The motion was seconded and passed.


IV.       Treasurer’s Report


No Treasurer’s Report was given.


V.        Announcements/Correspondence


            Monteiro presented …


A.        A Thank You card from the Operating Staff Library Advisory Committee for the Council’s support in locating money for raises.


B.           A Christmas card from the Office of the Ombudsman.


C.            Memo from Human Resource Services (HRS) regarding protocols for 

             payments when the university is closed.


D.          A printed copy of the new Employee Conduct and Accountability booklet.

                        Each employee will receive a copy after the holiday break. The booklet

                        will also be in electronic form on the HRS website and will be updated as



E.          The Secretarial Advisory Council (SAC) is offering CPR classes. The SAC

           will also host the Annual Administrative Professionals luncheon on April

21, 2008. The SAC is looking for additional members. Anyone wishing to

           serve should contact Rose Miller at HRS.


F.           Marcia Dick said that a news conference will be held today to name the

     new football coach.


G.        Jodi Tyrrell reminded everyone they should have received the information

            about the insurance and holiday schedule.


      VI. Committee Reports


            A.        Personnel/Staff Development/Benefits  - No Report


            B.        Elections and Appointments-


Gay Campbell is currently serving on the Campus Security and Quality Control Committee as part of her job. The Council voted to make her the Operating Staff representative for the committee since she is already serving on it.


            C.        Special Events – No report.


            D.        Public Relations –


Nancy Schuneman, chair of the Public Relations Committee, said that Amy Polzin from the Outstanding Service Award Committee attended the last PR Committee meeting and the PR Committee reiterated that the committee should emphasize the three criteria as outlined in the nomination form.


She also presented some questions to the Council regarding the Operating Staff Dependent Award Scholarship. Schuneman said that Dana Gautcher, scholarship coordinator for NIU, suggested the deadline date for the scholarship applications be changed to February 1 to coincide with the deadlines of all other scholarship applications. Schuneman asked if the Council would be interested in changing the deadline date from September 30 to February 1. After much discussion, it was decided that it was too late to change the deadline for this year. The deadline will remain September 30, 2008, this year and then an announcement will be made regarding the application deadline change for next year.


Schuneman also asked if the Council thinks a requirement of a minimum Grade Point Average (GPA) should be required. A minimum GPA had been required in the past, but has not been required in recent years. After some discussion, it was decided that a minimum GPA of 2.0 would be required before a student could be considered for the scholarship.


Schuneman also asked if there should be a minimum amount of time that an NIU employee should work at NIU before their dependent would be allowed to apply for the award. After some discussion, it was decided that employees should have worked at NIU for a minimum of two years before their dependents would be eligible to apply for the scholarship.


E.                 Visiting Committees/Guests –


Clair Williams from University Legal Services spoke to the Council about making the Operating Staff Dependent Award Scholarship an endowment that would continue to produce revenue for years to come. Williams pointed out that a minimum of $25,000 would be needed to establish the endowment and the Council would have three years to raise the money. Williams said the NIU Foundation would be responsible for managing the fund. He also said there would have to be some specific guidelines established for the fund. Williams volunteered to chair a committee to begin work on the campaign. The Council voted to make the endowment committee a sub-committee of the PR Committee. It was also decided that Williams will head up the sub-committee and other Operating Staff employees will be invited to serve on the committee.


The Council also voted whether or not to make the scholarship available to employees whose students attend other state universities. Ten voted to keep the scholarship for only those dependents who attend NIU;  two voted to open it up to employees whose dependents attend other state universities; and two Council members abstained.


            F.         Employee Advisory Council (EAC) –


Employee Advisory Council (EAC) did not meet this month, but Jodi Tyrrell said the Human Resource Directors Advising Committee has been invited to attend a joint meeting with EAC in January 2008. Tyrrell also said the Human Resource directors are making some changes in processes, including creating specialty factors for some classifications.


            G.        UAC – No Report.


H.                University Council –


Monteiro reported on the University Council meeting.


-          President attended a meeting of the Illinois Board of Higher Education at Northeastern on December 4, 2007. At the meeting, the board approved a new PhD for the Art Department.


-          There have still been no decisions made in Springfield about general revenue funds.


-          The Department of Defense signed a $7.2 million federal funding bill to be used for the Proton Cancer Therapy program and also for the College of Engineering in Rockford. A portion of the money will also be used in conjunction with Argonne for an alternative fuel project.


-          The federal government wants to get involved with the accreditation process at universities.


-          Dean Pernell, former Dean of the NIU Law School, went to Florida A & M to set up a new law school there.


-          Provost received 200 Concept Papers. Had a dean’s retreat to discuss.


I.                   Faculty Senate- No Report.


VII.     Old Business  - None.



VIII.    New Business


A.                 Health Services Union


Monteiro reported that several Health Services employees went to the Board of Trustees meeting to voice their concerns about not receiving a pay raise. Monteiro said the main issue is that the union was formed prior to the pay raises being implemented.


B.                 Raises


There will be a .75% pay raise effective January 1, 2008, for people in the designated classes. The raise is implemented in order to bring target classification salaries in line with others across the state.


IX.       Adjournment – A motion was made and approved at 11:35 a.m. to adjourn.