MINUTES 1/11/07

9 AM – Human Resource Services, Room 178


Present:    Elizabeth Buck, Judy Burgess, Gay Campbell, Sara Clayton, Marcia Dick, Linda Jennings,

Glenda Jones, Theresa Kinniry, Jay Monteiro, Nancy Schuneman, Julia Sober, LaRonda Thuestad, Rachel Turner  


Absent:     Dorothy Razniewski, Andy Small


Guests:    Jodi Tyrrell


I.                    Call to Order


President Rachel Turner called the regular meeting of the Operating Staff Council to order at 9 a.m. on Thursday, January 11, 2007.


II.         Approval of Agenda


A motion was made to accept the agenda. The motion was seconded and passed.   


III.        Approval of Minutes of the December 14, 2006, Meeting


A motion was made to accept the minutes.  The motion was seconded and passed.


IV.        Treasurer’s Report


The treasurer’s report was presented for discussion. A motion was made to accept the Treasurer’s report. The motion was seconded and passed.


V.         Announcements/Correspondence


A.                  Turner passed around a card from Joe Koch thanking the Council for his retirement gift.


B.                  Turner passed around an e-mail from Julia Sober tendering her resignation from the Council.  Sober has taken a job out of state and will be leaving the university.


C.                  Turner also passed around her own letter of resignation from the Council.  Turner has taken an SPS position on campus.


D.                  Turner passed around an e-mail from an employee at the Founder’s Library regarding the recent mid-year increments.  The employee was not eligible for the 1% supplemental increase and wanted to know how classifications were chosen.


VI.        Committee Reports


A.                  Personnel/Staff Developments/Benefits 


Sara Clayton reported that the committee reviewed the policy regarding university closures. The review was suggested because of some employee complaints about having to use benefits on December 1 when the university was officially closed due to a snow storm.  The committee recommended that the Council not take any further action, since there are a number of variables that factor into the decision to close the university.  Jodi Tyrrell said the current policy states that essential personnel should report to work.  The administration is currently reviewing that portion of the policy in an attempt to better define which positions are classified as essential. 


B.         Elections and Appointments


Clayton reported that a special election would have to be held because of the recent resignations of three Council members.  A flyer will be sent through campus mail seeking candidates.  Clayton also pointed out that with the retirement of Joe Koch, a new parliamentarian had to be named. Gay Campbell was nominated and unanimously approved as the new parliamentarian.  A new vice president for the Council was also needed since Clayton will now assume the duties of president following the resignation of Turner.  Nominations were taken from the floor and Jay Monteiro was named the new vice president.


C.         Special Events No Report


D.             Public Relations –


The committee did not meet, but Monteiro reported that the flyers for the Outstanding Service Award have gone out. The deadline for nominations is February 28.


            E.         Visiting Committees/Guests – None.


F.         EAC – No Report.  Next meeting will be held January 25 & 26 at the SURS office.


G.           UAC – No Report


H.                  University Council – No Report  


VII.       Old Business


A.                  Strategic Planning Task Force


Members of the Task Force learned that they were not supposed to share information with the OSC until after all meetings are completed. Members will be invited back when the work of the Task Force is complete.


VIII.      New Business  -


A.             SUCCS Policy Changes


A revision to section 250.140 of the Illinois Administrative Code 80, Delegation of Authority and Responsibilities, has been proposed.  The revision is being suggested to formally put into the statute the authority to research new programs.


B.            AADR Committee


The Affirmative Action and Diversity Resources committee was seeking representatives from the operating staff.  Linda Jennings and Glenda Jones volunteered to serve on the committee and their names will be forwarded to the chair.


C.         Additional Discussion


Discussion took place about the new actuarial changes for retirement benefits. Burgess said the estimator is now on line and is up to date. It was suggested that information about the new SURS actuarials be placed in the next newsletter.


IX.        Adjournment – A motion was made at 10:30 a.m. to adjourn.


Respectfully Submitted,


Theresa Kinniry

OSC Secretary