MINUTES 10/12/06

9 AM – Holmes Student Center 406


Present:    Elizabeth Buck, Gay Campbell, Sara Clayton, Marcia Dick, Linda Jennings,

Glenda Jones, Theresa Kinniry, Jay Monteiro, Dorothy Razniewski, Nancy Schuneman,  Andy Small, Julia Sober, LaRonda Thuestad, Rachel Turner  


Absent:     Judy Burgess, Joe Koch


Guests:     Jodi Tyrrell


I.                    Call to Order


President Rachel Turner called the regular meeting of the Operating Staff Council to order at 9 a.m. on Thursday, October 12, 2006.


II.         Approval of Agenda


A motion was made to accept the agenda with one addition.  The motion was seconded and passed.   


III.        Approval of Minutes of the September 14, 2006, Meeting


A motion was made to accept the minutes with minor spelling and grammatical changes.  The motion was seconded and passed.


IV.        Treasurer’s Report


The treasurer’s report was presented for discussion. A motion was made to accept the Treasurer’s report. The motion was seconded and passed.


V.         Announcements/Correspondence


A.         Turner passed around SAC notes.


B.                  Turner passed around the minutes and agenda from the Faculty Senate.


C.         Glenda Jones talked about the Presidential Commission on the Status of Women luncheon on November 3.


D.         Jodi Tyrrell reported that Ethics Training is coming up and to pass an employee must get

100%.  The amount of time taken to complete the test will also be monitored. She said the SUCCS audit was completed. A final report is expected soon.  She also said the E-testing version of the typing test is coming Oct. 27.


E.                  Linda Jennings reported that flu shots are available for students at the Health Service for $15.


VI.        Committee Reports


A.                  Personnel/Staff Developments/Benefits 


Turner said the group talked about mandatory supervisory training and evaluations.  The group discussed what other issues (such as what consequences would there be for failing to comply) would have to be addressed if supervisor training were made mandatory. Clayton pointed out that SIU Carbondale has recently approved mandatory supervisor training.


B.         Elections and Appointments


Clayton said one interest sheet was received for the Presidential Commission for People with Disabilities.  She will forward the information to the president’s office.  She said there are still openings on the Campus Security and Environmental Safety Committee, the Parking Appeals Committee, the Presidential Commission on Status of Minorities, and the Computing Facilities Committee.  An announcement about the vacancies will be included in the next newsletter.


C.         Special Events – No report.


D.         Public Relations –


Jay Monteiro reported that three applications were received for the dependent scholarship.  Two winners were chosen.  The winners are Sarah Burke and Steven Clark.  Both are previous winners of the award.  Monteiro will contact the winners and invite them to the next Council meeting.


            E.         Visiting Committees/Guests. – President Peters.


President Peters addressed the Council.  In terms of the budget, he said if the current governor gets re-elected the budget will be out by December.  If there is a new governor, it could be January or February.  Peters anticipates there will be an increase in the General Revenue line, which is primarily used for salaries.  He said one of the biggest issues right now is pensions.  He said when it comes to funding for education, the emphasis is on K-12 and higher education is not even on the radar screen.  He said it is hard to get policymakers to pay attention to higher education.  He said the university has a discretionary budget and can raise tuition and fees in response to budget cuts.


Peters said that in terms of funding, the university is going to have to look at alternatives.  He said NIU is way behind in fundraising and alumni relations.  He said some institutions have gone quasi-private in order to raise funds, but he said if a university does that, then the mission changes and the institution starts targeting students who are qualified, but also have money.  He said NIU is launching a public capital campaign in May to raise funds.  He said that private monies should never be used for operational expenses.  Operational expenses are the responsibility of the state.  Private donors are more likely to support a scholarship, endowment, program or building than operational needs.   In terms of grants, the president said more work is needed in the competitive research and development grants and in the area of corporate fundraising. 


Small said that the Civil Service system continues to lose positions to the SPS line.  He pointed out that we have lost a lot of Civil Service positions over the years.  President Peters said the university needs to rationalize the ratio of CS to SPS.  He said administrators will always try to find an easier way, but he would raise the issue in his cabinet meeting. 


The president said plans are being made for the Monsanto Building.  He said eventually all of the clinics would be going into the building.  He also said the university will have to rent space in the building to others to help pay for it.  He said Health Services is not moving. 


F.         EAC


Clayton reported that the meeting was held October 4 & 5 at the SIU School of Medicine.  Topics discussed included:


- E-testing.  The test for building service workers is supposed to be available soon.


- Merit pay and evaluations were discussed.


             - Systems web page is changing daily. 


            G.         UAC  No Report.  


H.                  University Council 


Marcia Dick reported on the meeting. Most items discussed at the meeting were discussed in President Peters address to the Council.


VII.       Old Business


A.                  Council of Councils


The 9th annual Council of Councils meeting was held at SIU School of Medicine in Springfield. Small, Judy Burgess, Clayton and Turner attended the event.  Small said that part of the day was spent on health-related activities for all of the participants.  The SURS representative spoke about the pension issue.  He said if the issue goes to a referendum vote, it could have dire consequences for state workers.


VIII.      New Business  -


A.                  Strategic Planning Task Force


Turner said up to three representatives from the operating staff may be chosen to serve on the Strategic Planning Task Force, but a final decision has not yet been made. 


B.                  Parking Fees


The Secretary Advisory Council has proposed that a sliding fee scale be adopted for parking permits.  In a report to the Council, the SAC outlined the proposed structure that would result in an increase in revenue for Parking Services.  The Council supports the premise of a salary-based fee structure.


IX.        Adjournment – A motion was made to adjourn at 11:40.


Respectfully Submitted,


Theresa Kinniry

OSC Secretary