MINUTES 5/11/06

8:30AM – Holmes Student Center 406


Present:    Elizabeth Buck, Gay Campbell, Sara Clayton, Marcia Dick, Margie Foshe, Linda Jennings,  

Theresa Kinniry, Joe Koch, Nancy Schuneman, Andy Small, Julia Sober, LaRonda Thuestad,  and Rachel Turner.  


Absent:     Glenda Jones and Jay Monteiro


Guests:     Tim Griffin and Jodi Tyrrell


I.                    Call to Order


President Rachel Turner called the regular meeting of the Operating Staff Council to order at 8:35 a.m. on Thursday, May 11, 2006.


II.         Approval of Agenda


A motion was made to accept the agenda.  The motion was seconded and passed.   


III.        Approval of Minutes of the April 13, 2006, Meeting


A motion was made to accept the minutes.  The motion was seconded and passed.


IV.        Treasurer’s Report


The treasurer’s report was presented for discussion. A motion was made to accept the Treasurer’s report. The motion was seconded and passed.


V.         Announcements/Correspondence


A.         Turner announced that Jason Hutchison had officially resigned from the Council because of a change in his work schedule.  In an e-mail to Turner, Hutchison expressed his regret for having to leave the Council and wished the Council luck in future endeavors.


B.         Turner passed around a copy of the letter that was sent to Steve Cunningham expressing the Council’s gratitude to Cunningham and the administration for their prompt decision regarding the four-day work schedule for summer. 


C.            Turner thanked those Council members who attended the provost search forums.  She

said a decision will likely be made soon.


D.            Turner reported that the Faculty Senate talked about members’ terms.  Paul

                         Stoddard was re-elected as president of the Faculty Senate.


E.            Turner said the Operating Staff Council Awards Banquet went very well.  There were a   

variety of speakers and live music was provided.  Bobbie Cesarek, Chair of the SPS

Council, sent a letter of congratulations to the winners of the Outstanding Service Awards.  Danell Nixon, one of the recipients of the award, sent an e-mail thanking the Council.


F.            The schedule for next year’s meetings has been established, with the exception of

            January.  Because there are no rooms available in the HSC in January, an alternate

meeting site will have to be found.


G.            Linda Jennings said that she was told that in one department the summer hours were

7:30 a.m. to 5:30 p.m.  It was pointed out that the flex hours worked are not negotiable per department.  There was also some discussion about break times.  Andy Small said some custodial employees told him they were not allowed to leave the building during their break time.  Jodi Tyrrell said the workers should consult their union representative about this.


H.             Sara Clayton said that mandatory supervisor training was talked about at the EAC

meeting.  Turner said a meeting has been scheduled to talk about this at the workplace issues subcommittee of the SPS Council.  Tyrrell pointed out that there are a variety of supervisor training courses offered by Human Resources, but Clayton pointed out that the training is not mandatory.


VI.        Committee Reports


A.                  Personnel/Staff Developments/Benefits


Clayton reminded the Council that the Benefits Fair was immediately following the meeting.


B.         Elections and Appointments


Joe Koch reported that ballots for the Council vacancies would be accepted until May 15th.  He said once all of the ballots are in, several Council members would be asked to tally the votes.  He also said there were several vacancies on several committees and commissions.  He said information about the available slots on various committees and commissions would be sent out after the ballots for Council elections were received.


            Tim Griffin pointed out that a representative from the Operating Staff who had been

chosen as a representative for one of the committees that Griffin serves on, has not

attended one meeting in two years.  Elizabeth Buck reported that one of the committees she was assigned to never contacted her about the meeting schedule.  Nancy Schuneman suggested that someone be appointed to look into this.  Turner referred the matter to the Elections and Appointments Committee for action.


There was discussion concerning information in this year’s ballots for Operating Staff elections.  The instructions on the first page said to vote for 6 candidates and the instructions on the ballot itself said to vote for 5.  It was decided that all ballots would be counted and if there were a number of votes for 6 candidates, and it appeared it would effect the outcome of the voting, other options would be considered.


C.         Special Events


            LaRonda Thuestad reported that invitations to the annual StaffFest luncheon have been sent out.  She said there are 1724 full time, 789 extra help and 855 retired employees for a total of 3368 potential participants this year.


D.         Public Relations


Jennings reported that the committee is still working on updating the OSC brochure.  She

also said that one application for the Dependent Award scholarship has been received.

Dick asked how many times the same person can win the award.  It was pointed out that

the award can be won 5 years by the same person.


            E.         Visiting Committees/Guests. –


Tyrrell said she can ask to Steve Cunningham to come and speak to the Council about pension and increments.  It was decided that June might be a good month for him to come.


            F.         EAC No Report.


            G.         UAC No Report.


            H.         University Council


1.         Marcia Dick reported that a draft of a new course evaluation form was handed out.  She said they are trying to devise a way that the forms could be filled out on line.  Testing services and Faculty Development have been enlisted to help with this process.


2.         Dick said the Council also mentioned the Tax Credit Plan that would offer a tax break based on the students’ grades has been modified.  The plan will now also include the consideration of the household income in making eligibility determinations.


3.         There was no Capitol Bill, and there was some discussion about creating a critical capitol maintenance fund for various projects on campus.


4.         The Annie Glidden road toll booth will be closed for repair until school starts in the fall.   


VII.       Old Business – None.


VIII.      New Business  - None.


IX.        Adjournment – The meeting adjourned at 10:00 a.m.


Respectfully Submitted,




Theresa Kinniry

OSC Secretary