MINUTES 2/10/05

8:30AM – Holmes Student Center 406


Present:    Elizabeth Buck, Gay Campbell, Sara Clayton, Michele Crase, Marcia Dick, Margie Foshe, Linda

    Jennings, Theresa Kinniry, Joe Koch, Jay Monteiro, Nancy Schuneman, Andy Small, Donna Smith,    

    and Rachel Turner.  


Absent:     Glenda Jones, LaRonda Thuestad


Guests:     Jodi Tyrrell, Tim Griffin


I.                    Call to Order


President Donna Smith called the regular meeting of the Operating Staff Council to order at 8:35 a.m. on Thursday, February 10, 2005.


II.         Approval of Agenda


A motion was made to remove Review of the Ombudsman’s Office from Old Business and to add Retirees on Committees instead.  Buying a new Digital Camera was also added under New Business.  A motion was made to accept the agenda with the changes.  The motion was seconded and passed.   


III.        Approval of Minutes of January 13, 2005, Meeting


A motion was made to accept the minutes. The motion was seconded and passed.


IV.        Treasurer’s Report


The treasurer’s report was presented for discussion. A motion was made to accept the Treasurer’s report. The motion was seconded and passed.


V.         Announcements/Correspondence


1.         Jodi Tyrrell reported that HRS had recently experienced the loss of two employees – Gary Smith and Dick Flournory.  Both were long-time employees of the university.  She also reported that Steve Cunningham sent out a memo about CMS.  HRS is still working to find out about the 4-day workweek for summer.  A final decision cannot be made until the state budget is announced.  She also reported that the annual retirement seminar will be held March 30 from 8 a.m. to 4 p.m.


2.         Donna Smith passed around the ISU newsletter.  She also presented an e-mail from the Secretarial Advisory Council asking the Council to clarify what additional information we would need in regards to their proposal to change the parking permit fee structure.  She also passed around e-mails from Deb Haliczer about the University Benefits Meeting and also the Fitness Release policy and copies of letters Haliczer wrote to President Peters on those proposals.


3.         Smith also attended the University Benefits meeting on January 27.  Items of discussion included trying to get faculty to accept a 9-month appointment but benefits would be paid over 12 months, a proposal for reimbursement for hearing aids, domestic partner dependent tuition waivers, class action suit concerning female contraception, and SURS issues.


4.                   Smith reported that she met with Paul Stoddard and Shey Lowman on January 31.  Items of discussion dealt mostly with various award programs for constituents and pension issues.


5.         Smith also passed around the agenda and some notes from the Reader’s Advisory Board meeting with the staff of the Northern Star.  The meeting was held to invite various representatives on campus to voice their opinions about how well the Northern Star does what it does.


6.         On February 22, Smith, along with Paul Stoddard and Shey Lowman, are scheduled to meet with President Peters at his invite.


VI.        Committee Reports


A.                  Personnel/Staff Developments/Benefits – Did not meet.


B.                  Elections and Appointments.


1.  Rachel Turner reported that Kay Shelton from Founder’s Library has been officially  

     appointed to the Presidential Commission on the Status of Minorities.  Turner also pointed  

     out that she now has a full list of all of the committees and commissions.


C.         Public Relations.


1.       Jay Monteiro reported that four applications had been received for the Dependent Award and two recipients had been chosen for the award.  The committee also recommended that the application deadline be changed to September 30 so it can be awarded in the fall semester.  The committee will begin publicizing the award in August and especially at the annual Staffest luncheon.


2.       Theresa Kinniry reported that work is continuing on the Council Member handbook.  Feedback was received from Elizabeth Buck, Marcia Dick and Donna Smith.  A new draft copy will be prepared for the March meeting for the Council’s final approval.


D.         Visiting Committees/Guests.


1.       The two Operating Staff Dependent Award recipients were on hand to be recognized by the Council.  Sarah

Burke was present with her parents Juanita and Jack.  Jack works at Materials Management on campus.  Ashley Buie was present with her mother Candy.  Candy works at HRS.  Both recipients will receive $500 to be placed toward their education.


E.         EAC


1.       Sara Clayton attended the Merit Board meeting.  She said new officers were elected to the

      board.  She also reported that there were two discharge hearings and both employees were   

      reinstated.  The Pilot Program was given a three-year extension.  The next EAC meetings  

     are April 14 and 15 at UIC-Rockford, July 14 and 15 at Chicago State, and October 5 and 6 

     at EIU with the Council of Councils meeting to follow at EIU on October 7.


F.         UAC  - Did not meet.


            G.         University Council .


1.       Joe Koch reported that the University Council met January 26.  He said that the state universities have made their recommendations for the FY06 IBHE budget.  He said the budget calls for $328 million for SURS, which is a $55 million increase.  The plan also calls for $350 million in capital improvements.  HECA Grants have been cut in half.  We will have to keep an eye on SURS changes. Three terms are up on the BOT.  The University Affairs completed their evaluation of the Ombudsman’s Office.  They recommended that the office be retained in its current form.  They also recommended that a review of the office be completed every eight years as opposed to every four years.  President Peters also offered a resolution in memory of Dan Griffiths, former University Council executive secretary, who had died.


H.                  Special Events – No report.


VII.       Old Business


A.                   The August 2005 meeting of the Council will be in Room 406 at 8:30 a.m., August 4.



B.                   Larry Sallberg who is currently the representative for the Operating Staff to the SURS Member Advisory Committee will soon retire and he would like to stay on the committee.  The OSC had decided at our January meeting that retirees should not serve on committees.  However, Sallberg was appointed to the committee and some Council members noted that SURS issues are relevant to employees even after retirement.  Smith will check with Steve Cunningham regarding the appointment to this committee.


VIII.      New Business


A.             The Annual Wellness Fair will be held on April 6 from 10 a.m. until 4 p.m.  It was decided that  

the OSC will again have a table set up.  We will be given a 6-foot table, two chairs and ˝ of a backboard.  Andy Small made a motion that we spend $100 for prizes for the fair and Joe Koch seconded the motion.  Smith asked Monteiro and the Public Relations Committee to make the arrangements.


B.            It was suggested that the Council purchase a digital camera to be used for OSC events.  Sara

Clayton volunteered to purchase the camera.  A motion was made, seconded and passed to 

allow Clayton to spend no more than $200 on the camera.  Since the existing camera is still in

good working condition, it will be maintained and used for larger events such as Staffest.


C.            Tim Griffin thanked the Council for its support of his office.  Smith thanked him for participating

             in Council meetings.



IX.        Adjournment – The meeting adjourned at 9:45 a.m.



Respectfully Submitted,


Theresa Kinniry

OSC Secretary