MINUTES 1/13/05

8:30AM – Holmes Student Center 406


Present:    Elizabeth Buck, Gay Campbell, Michele Crase, Marcia Dick, Linda Jennings, Theresa Kinniry, Joe

Koch, Jay Monteiro, Nancy Schuneman, Andy Small, Donna Smith, LaRonda Thuestad and Rachel Turner.  


Absent:     Sara Clayton, Margie Foshe, Glenda Jones


Guests:     Jodi Tyrrell


I.                    Call to Order


The regular meeting of the Operating Staff Council was called to order at 8:40 a.m. on Thursday, January 13, 2005, by President Donna Smith.


II.         Approval of Agenda


A motion was made to accept the agenda as presented.  The motion was seconded and passed.   


III.        Approval of Minutes of December 9, 2004, Meeting


A motion was made to accept the minutes. The motion was seconded and passed.


IV.        Treasurer’s Report


The treasurer’s report was presented for discussion. A motion was made to accept the Treasurer’s report. The motion was seconded and passed.


V.         Announcements/Correspondence


Linda Jennings pointed out that the Operating Staff Dependent Award applications are due January

14, 2005.  Smith pointed out that she had received an e-mail from Deb Haliczer regarding the January

University Benefits Meeting.  She also passed around the ISU newsletter.



VI.        Committee Reports


A.                  Personnel/Staff Developments/Benefits.


1.         Gay Campbell reported that the committee discussed pap smears for women.  A time frame of one year and one day must have passed in order for an exam to be paid for.  The committee also discussed the new prescription drug plan and which local pharmacies are participating.  The CMS website has a list of participants in the area.  The committee is also monitoring the Illinois teacher’s retirement plan, just to keep abreast of how their benefits are being handled.  Jennings said that her pharmacist indicated that prescriptions must now have a diagnosis code, but she wasn’t sure if that was true.  The committee will look into this.


B.         Elections and Appointments.


1.         Rachel Turner read an interest form  from Kay Shelton from Founder’s Library for the Presidential Commission on the Status of Minorities.  After some discussion of Shelton’s form, the Council voted to recommend that she be appointed to the commission.






C.         Public Relations.


1.       Jennings reported that the deadline for the Operating Staff Dependent Award is January 14.  An article appeared in the newsletter.  Jay Monteiro said three applications have been received. 


2.       Work is also continuing on the Council Member Handbook.  Theresa Kinniry reminded Council members to send any comments or suggestions to her so a new draft can be prepared.  The committee is targeting May or June for a completion date of the handbook.


3.       Nancy Schuneman reported that the call for nominations for the Outstanding Service Award have been sent out.  The deadline for nominations is February 28.


            D.         Visiting Committees/Guests. – None.


E.         EAC – No report.


F.         UAC  - Smith reported that the Board of Trustees met December 9, 2004.  At the meeting, the former Rice Hotel building downtown has been renamed the William R. Monat building in honor of the former president.  It is only the second time in NIU history that a building has been named for someone who is still alive.  Kathy Buettner reported that there are still budget concerns with the FY06 state budget.  Legislators are at odds as to how best to address the problems.  Smith also said that President Peters announced that with the additional 1% salary increase in January, NIU now has the highest increment adjustment in the state.


            G.         University Council – Has not met.


H.                  Special Events – No report.


VII.       Old Business


A.                   The Secretary Advisory Council asked the Council for their input on a proposal to Campus

Parking to consider establishing permit fees on a sliding scale based on individual salaries.   

The Council had several concerns including privacy issues, potential complaints from 

employees about varying price structures, and logistical issues regarding the ability of the 

Parking office to accurately and expeditiously process permit applications.  Smith will send a 

 letter to the SAC president expressing the Council’s concerns.


B.                   Kinniry had mentioned at the December meeting that there is currently a retired person   

serving on the Outstanding Service Award Selection Committee and she wondered if the   

bylaws should be updated to indicate that it was OK for a retiree to serve on the committee to 

                           avoid any problems should anyone question it.  After some discussion and a review of

                           the current bylaws, it was decided that retirees should not serve on committees except  

                           as required by pre-determined guidelines (e.g., If someone retires but also receives the

                           Outstanding Service Award, they can serve on the committee the following year as indicated in

                           the current bylaws).  It was decided that committee members should be current employees and

 every effort should be made to include members from every division on campus.


C.                   As is done every four years as dictated by the university bylaws, University Council is currently  

 reviewing the Office of the Ombudsman to determine if it is needed.  The Council unanimously 

 agrees the Office of the Ombudsman is needed on campus and a letter to that effect will be 

 sent to the review committee.


VIII.      New Business


A.             Since the Staffest date was changed from August 4 to August 11following a request from the    

                          Conference Office, Smith suggested the regular meeting be held August 4 instead of the

                          regularly scheduled time of August 11.  The motion was made and seconded to move the 

                          August meeting to August 4, location TBA.


IX.        Adjournment – The meeting adjourned at 9:40 a.m.



Respectfully Submitted,


Theresa Kinniry

OSC Secretary