OPERATING STAFF COUNCIL MEETING
Present: Elizabeth Buck, Gay Campbell, Michele Crase, Marcia Dick, Margie Foshe,
Linda Jennings, Glenda Jones, Theresa Kinniry, Joe Koch, Jay Monteiro, Nancy Schuneman,
Andy Small, Donna Smith, LaRonda Thuestad and Rachel Turner.
Absent: Sara Clayton (EAC)
Guests: Tim Griffin, Karen Smith and Shey Lowman
The regular meeting of the Operating Staff Council was called to order at 8:50a.m. on Thursday, October 14, 2004, by President Donna Smith, following a group photo at Altgeld Hall.
A motion was made to accept the agenda with minor changes. The motion was seconded and passed.
III. Approval of Minutes of September 9, 2004, Meeting
A motion was made to accept the minutes with one minor change. The motion was seconded and passed.
IV. Treasurer’s Report
The treasurer’s report was presented for discussion. A motion was made to accept the Treasurer’s report. The motion was seconded and passed.
A. D. Smith passed around the new holiday schedule for 2005. It has been officially approved by the University Council.
B. D. Smith also passed around a memorandum from Steve Cunningham regarding
Increment Guidelines. The memorandum contains a timeline for the pay increases.
C. D. Smith also passed around an e-mail from a constituent regarding the holiday closure schedule. The e-mail was sent to Steve Cunningham and courtesy copied to D. Smith.
D. D. Smith also passed around the Annual Report from the University Benefits Committee. The committee had a request from to change the policy on bereavement leave from three days to five days. The committee declined to act on the proposal because NIU follows IBHE policies on this matter. The committee suggested that HRS strongly urge supervisors and administrators to apply a liberal sick and vacation leave policy for those employees needing additional time to cope with the stress of bereavement.
A. Personnel/Staff Developments/Benefits.
1. Marcia Dick mentioned that there is a new proposal to allow 30 minutes of release time for employees to exercise. Dick said the proposal will likely require that the 30 minutes be taken in conjunction with the 60-minute lunch hour, or at the start or end of the work day. Participants would have to provide proof of enrollment in a legitimate exercise program in order to be granted the release time. More information is forthcoming. (Nancy Apperson from the Employee Wellness and Assistance will be at the November meeting to further explain the program)
B. Elections and Appointments.
1. Rachel Turner reported that all of the committee vacancies are filled, but there are still two openings on the Commission on the Status of Minorities and also on the Commission on the Status of Women. We will continue to seek representatives for both commissions.
C. Public Relations.
1. The Public Relations Committee met on October 7. The committee discussed the proposal that we consider conducting a survey. The committee was not sure what should be included in the survey or what the objective was in conducting one. After much discussion, it was decided that a survey is really not necessary at this time. Dick suggested we conduct an informal inquiry at the Wellness Fair by providing comment cards at the table.
2. The committee is also continuing work on the handbook for new OSC members. Theresa Kinniry will create a draft copy of the handbook for the next Public Relations Committee Meeting.
3. Monteiro will update the OSC pamphlet. The Council agreed that some of the information on the current brochure is not necessary, so it will be updated accordingly.
4. Monteiro also reminded the Council that articles are always needed for the newsletter.
D. Visiting Committees/Guests.
Human Resource Services Program Assistant Karen Smith and Supportive Professional Staff Council President Shey Lowman were in attendance to explain the new mandatory Ethics Training that is to be completed by all University Personnel.
Ethics Training is slated to begin October 18 and must be completed by November
17. K. Smith pointed out that the
training is mandatory for all employees, including student workers, extra help
and graduate assistants, in addition to all full time SPS, Operating Staff and
Faculty. The training is to be completed
on-line through the State of
1. There were four discharges of employees.
2. There will be four meetings of the
Merit Board next year as opposed to three.
The reason for this was because the board wants to try to meet at one of
the campuses in or near
3. Electronic testing is still in the works.
1. Myron Siegal of the Board of Trustees recently lost a son. D. Smith sent a card on behalf of the OSC.
2. The Board of Trustees approved the salary increase, among other actions.
G. University Council.
Smith said that President Peters was invited to
2. Sub-committees of the University Council will look at textbook prices, creating a calendar through 2015, and will conduct a review of the Omsbudsman Office.
3. Pat Henry, Faculty Advisor to the IBHE,
reported that Illinois went from went from number 1 to number 3 to number 8
according to the National Report Card for Higher Ed. She also reported that IBHE is looking at the
issues of community colleges wanting to issue 4-year degrees and also at the quality
of distance learning institutions, such as
H. Special Events – LaRonda Thuestad reported that the Staffest Luncheon for
next year will be held on August 4, 2005.
VII. Old Business
A. Council of Councils
said that 45 to 50 people are expected to attend. He said the only university not sending a
VII. New Business
A. A motion was made to table the discussion on Evaluations until the next meeting.
B. D. Smith asked if anyone wanted to serve on an advocacy group to assist personnel with problems.
VIII. Adjournment – The meeting adjourned at 10:50 a.m.