OPERATING STAFF COUNCIL MEETING
Present:†† Elizabeth Buck, Judy Burgess, Gay Campbell, Sara
Clayton, Michele Crase, Marcia Dick,
Excused:† Jay Monteiro, Dena Olson, and LaRonda Thuestad.
Jayne, Jim, and
The meeting was called to order by President Sara Clayton at approximately in Room 406 of Holmes Student Center.† The first order of business was a presentation from Clayton to Ada Hetland for her years of active, faithful service on the Council.† Hetland was presented with a plaque, a gift certificate to the bookstore, and a corsage.† Clayton invited the Council to a luncheon for Hetland at at the Blackhawk. Pictures were taken of Hetland and Clayton.
A motion was made to accept the agenda as presented.† The motion was seconded and passed.†††
of Minutes of
A motion was made to accept the minutes as presented.† The motion was seconded and passed.†
Treasurer Elizabeth Buck distributed copies of the
treasurerís report for the eight-month period ended
1.†††††††† Jodi Tyrrell announced that graduate assistantships are now being posted on the HRS website.† If anyone has any assistantships they want posted, they should contact Jeanne Ratfield at Human Resource Services.† The template for the graduate assistantship offer letter is now available on the website, as well.† Students can access the website, as well, to find those departments that have assistantships available.††
††††††††††† A.†††††††† Personnel/Staff Developments/Benefits.† No report.†††
††††††††††††††††††††††† Marcia Dick will contact the University Benefits committee and express civil ††††††††††††††††††††††††††††††††† ††††††††††† service employeesí concerns about possible cuts in dental coverage and CIGNA paying †††††††††††††††††††††††††††† claims very late.
B. Elections and Appointments
The deadline for ballot returns will be
Michele Crase will be conducting the election
C. Public Relations†††††
Joe Koch said the committee did not meet.† However, when the committee for the Operating Staff Dependent Award met, they learned that someone may donate an item for raffle.† Koch contacted Norden Gilbert, the University Counsel and Contracts Administrator from the University Legal Services staff, and asked about any rules and regulations regarding a raffle.† Gilbert recommends that we obtain a city license to conduct a raffle and advise Legal Counsel before we have one.†
Michele Crase reported 37 nominees for the
Outstanding Service Award were received. The subcommittee is contemplating
making changes in the requirements for nominations for this award.† For example, perhaps an employee should have
to work at
D. Visiting Committees/Guests
This past year the Safety and Security Subcommittee
has worked on adding more Call Boxes on campus, especially around the
††††††††††††††††††††††† Sprague reported the Exterior Committee is considering moving the Victory Bell because †††††††††††††††††††††††††† of the changes that are coming to the DuSable circle. This subcommittee was involved ††††††††††††††††††††††††††††††††† with the Lagoon project. Sprague reported they plant and replace trees and flowers ††††††††††††††††††††††††††††††††††† to keep the campus beautiful.†
Sprague is on the Interior Subcommittee.† They have been restudying the campus smoking policy.† They have looked at having smoking areas a certain distance away from buildings, going completely smoke-free, and having designated smoking entrances for each building.† The committee has decided to work with each smoking complaint on a case-by-case basis.† This committee would coordinate with the Exterior Committee in regards to moving ashtrays, benches, etc. The committee is working on the procedures for handling complaints when received. This committee also discusses the absence of an open-flame policy for campus that would include candles, incense, toasters, space heaters, coffee pots, etc. General discussion followed Spragueís report.†
E. EAC.† No report.†
F.†††††††† UAC.† No report.
G.†††††††† University Council.† No report.††††
H. Special Events Committee†
In the absence of Chair LaRonda Thuestad, Gay Campbell distributed the draft of the StaffFest flyer for 2004 to the Council members for their perusal.† Final changes are needed in order to get the flyer to Document Services for printing and distribution.† A sign-up sheet was also passed around the room for the Council to choose a committee to serve on during the event.† A chair is needed for the Prize Committee.†
A short video that was used at the re-dedication of the Duke Ellington Ballroom is lined up for the event.† It is 4 Ĺ minutes in length, with a history of the Duke and why the ballroom was named after him.† Since the ballroom now has new and improved video equipment, the names of those who win door prizes will be on the video screen.†
The visitorís parking lot is free of charge to retirees with a current NIU parking permit.† A note will be put in with the tickets when they are sent out.
VII. Old Business
A. Wellness Fair
Clayton reminded the Council of the Wellness Fair
that will be held
††††††††††† A.†††††††† Council of Councilís Meeting††††††
Andy Small continues to invite people such as John Filan, Governorís Office of Management and Budget, and Michael Rumman, Director of Central Management Services.† Small received these names from Kathy Buettner, the Executive Director of State and Federal Relations for NIU.† Buettner and President Peters have been very helpful in assisting Small send invitations to those individuals in the state representing areas that affect civil service employees. Small reported that preparations for the meeting are going well, but will be happy to hear from Council members who wish to work on committees. Smallís objective at this Council of Councilís meeting would be to have authorities from around the state come and talk about issues employees are concerned about and interested in, and give people opportunity to voice their opinions to those who can make a difference.
†††††††††††† A motion was made to adjourn the meeting at †† Motion seconded and passed.††
OSC Secretary†† †