MINUTES 08/14/03
8:30AM – HSC 406

Present: Elizabeth Buck, Judy Burgess, Sara Clayton, Michele Crase, Marcia Dick, Ada Hetland, Theresa Kinniry, Joe Koch, Dena Olson, Andy Small, LaRonda Thuestad, and Rachel Turner.

Excused: Gay Campbell, Linda Jennings, Glenda Jones, and Jay Monteiro

Guests: Donna Smith and Jodi Tyrrell

I.  Call to Order

The meeting was called to order at 8:34 a.m. by President Sara Clayton.

II. Approval of Agenda

A motion was made to approve the agenda with the following additions: Under New Business B) Four-Day work schedule every summer, C) Assistance Group, D) Web Design. The motion was seconded and passed.

III. Approval of Minutes of July 10, 2003 , Meeting

Donna Smith requested that the minutes be changed to reflect her attendance. A motion was made to accept the minutes as amended. The motion was seconded and passed.

IV. Treasurer's Report  

Treasurer Elizabeth Buck distributed copies of the July treasurer's report for the Council's perusal. After discussion, a motion was made to accept the Treasurer's report. The motion was seconded and passed.

V. Announcement/Correspondence

  1. Donna Smith passed around a copy of the ISU Open Line Newsletter.
  2. Jodi Tyrrell announced the second annual HRS Open House is to be held on November 11, 2003. Tyrrell encouraged everyone to attend.
  3. Tyrrell also announced that Operating Staff Services is currently undergoing restructuring in order to create more of a one-stop shop. Employment officers will be divided by division. Each will retain their specialty, but will deal with classification issues and labor relations as well. Ada Hetland requested an updated “who to call list” reflecting changes at HR.

VI. Committee Reports

A. Personnel/Staff Developments/Benefits. No Report.

B. Elections and Appointments. No Report.

C. Public Relations. No Report.

D. Visiting Committees. No report.

E. EAC. Clayton reported the last meeting was held July 17 & 18 at ISU. Several items made up the agenda.

Director Morelock announced that the Systems Office saw slight reductions in their budget. In June, the Systems Office brought in consultants to review different aspects of Systems operations and to advise what changes, if necessary, could be made.

SURS continues to work on reports to show why the State of Illinois should not take over their board. As of June 30, 2003, SURS has 9.71 billion in assets, 17.89 billion in liabilities, and 54.3% funded ratio with a return of about 2.8%. As of September 2003 the rate for contributions will be 8% for FY04.

Expansion of EAC representation is being pursued. They are looking to include a representative from ICCB, IBHE, ISAC, and SURS.

Clayton reported that NIU needs at least 2-3 more hearing officers. If anyone knows of an attorney who would be willing to serve as a hearing officer for NIU, please let her know.

Chicago State University is/has been talking about privatization of their Physical Plant.

Open and Continuous Testing – each university reported on what is happening on their respective campuses.

F. UAC. No report.

G. University Council. No report.

H. Special Events Committee.

LaRonda Thuestad expressed thanks to everyone. She indicated she had received many compliments on StaffFest03. It was also suggested that the event could be expanded to include SPS (Supportive Professional Staff) as well.

Thuestad distributed her final food count for a total of 1275 requested meals. She has not received the final count from the Convocation Center as yet but will forward the information to the Council when received.

It was decided that all suggestions would be considered in early spring when the Council starts planning for next year's event.

VII. Old Business  

A. Grievance Procedure Committee  

Donna Smith indicated that the grievance procedure was completed. The committee felt that the procedure could be condensed (summarized) and become more user friendly. Smith will forward suggestions to Sue Willis per her request.

VIII. New Business  

A. Newsletter

Clayton had received a question as to why continue printing the Newsletter, why not just e-mail to staff. It was discussed and decided that not everyone had access to e-mail and it would be best to continue to print the Newsletter with some changes.

Burgess would like to do a short “Where are they now” item for the Newsletter with the help of Hetland.

After discussion, it was decided due to late publication of the Newsletter, that the minutes would not be included since they are included in their entirety on the web. Donna Mathesius puts OSC minutes on the University Council home page, as well. Since November 2002, the OSC secretary has been sending a copy of the approved minutes to Gigi Beaird and Sandy Little. They are members of the Newsletter committee and are to summarize topics to be included in the Newsletter from the minutes.

B.  4-Day Work Week

Clayton announced that several staff had requested that the Council support a four-day workweek permanently. After discussion it was decided the Council would support the current policy with flextime optional, and pass the item to Steve Cunningham in HRS.

C. Assistance Group

Clayton asked for volunteers to serve on a committee that will meet on an as needed basis to provide assistance for staff. The volunteers are as follows: Marcia Dick, Donna Smith, Andy Small, Judy Burgess, Elizabeth Buck, Michele Crase, Theresa Kinniry, Dena Olson, and Sara Clayton.

D. Web Design

Rachel Turner passed around the new web design for those who had not seen it. She requested that anyone with photos from past events, from dependant award recipients, or from anything else the Council had sponsored that would be suitable for the web page be given to her. It was suggested that she check with Jay Monteiro.


A motion was made to adjourn the meeting at 10:15 a.m. Motion seconded and passed. Respectfully submitted, Dena Olson Acting OSC Secretary