MINUTES 12/11/03
8:30AM – HSC 406

Present: Elizabeth Buck, Judy Burgess, Sara Clayton, Michele Crase, Marcia Dick, Ada Hetland, Linda Jennings, Glenda Jones, Theresa Kinniry, Joe Koch, Jay Monteiro, Andy Small, LaRonda Thuestad, and Rachel Turner.

Excused: Gay Campbell, Dena Olson

Guests: Donna Smith and Jodi Tyrrell

I. Call to Order

The meeting was called to order at 8:40 a.m. by President Sara Clayton.

II. Approval of Agenda

A motion was made to approve the agenda. The motion was seconded and passed.

III. Approval of Minutes of November 13, 2003, Meeting

Jodi Tyrrell noted a change should be made to page 3, VI - Visiting Committee Reports, item D-2, concerning Steven Cunningham's statement regarding the January increment. It is based on your current salary as of December 15, 2003, and also, probationary employees are eligible if they were hired before January 1, 2003.

Donna Smith indicated that page 2, Visiting Committee Reports, should read that Larry Sallberg is the representative to the SURS Member Advisory Committee.

Clayton noted that the minutes should also reflect that Tom Morelock attended the Council of Councils meeting (VII-Old Business, B. Council of Councils).

A motion was made to accept the minutes as amended. The motion was seconded and passed.

IV. Treasurer’s Report

Treasurer Elizabeth Buck distributed copies of the November treasurer’s report for the Council’s perusal. A check was written for a sympathy card for Dave Wirsing. The Council also sent flowers but the bill has not yet been received. A motion was made to accept the Treasurer’s report. The motion was seconded and passed.

V. Announcement/Correspondence

1. Clayton reminded the members about the Open Forum and requested that everyone please attend the meeting and the luncheon in the Pheasant Room.

2. Clayton received a committee report from the Presidential Commission on Sexual Orientation that was passed around for Council perusal.

3. Tyrrell stated that she wanted to confirm that the second 1.5% increment, that was approved by the BOT in June, has been distributed and will appear on the January 15th check for salaried employees and the January 31st check for hourly employees.

VI. Committee Reports

A. Personnel/Staff Developments/Benefits. No Report.

B. Elections and Appointments. No Report. Clayton announced that Dawn Galbreath, International Student and Faculty Office, has volunteered to be on the Campus Recreation Committee.

C. Public Relations.

Joe Koch stated that the committee had met briefly the previous Thursday. Jay Monteiro informed the committee that the newsletter has been sent out to everyone. Clayton stated that she had received comments from some people who had read about the title changes in HR. Tyrrell asked to clarify the changes. She stated that two HR series were combined into one, which brought the number of classifications down, but also made it necessary to review everyone's job description in order to fit them into the appropriate classification. There was no money involved, only a classification change. This is the thing to come with the number of classifications being collapsed. Classifications that used to have numbers after them are now all the same. Classifications are becoming more generic. Clayton asked Tyrrell to write a brief clarification about the classifications changes for the January newsletter.

Koch said that there is one application for the Dependent Award. The Outstanding Service Awards materials were discussed. Crase reported that she had sent all the information on the Outstanding Service Awards to all OSC members. She asked that everyone please review the information to be sure the dates are correct. The plan is to have everything ready to send to printing as soon as we return to work the first week in January.

D. Visiting Committees. No report.

E. EAC. Next meeting in January.

F. UAC. No report.

G. University Council

Koch reported that President Peters was not at the meeting because he is off representing NIU. The Rules and Governance Committee reported on the Office Privacy Policy. There were a couple of very minor word changes presented to the University Council that were approved.

There was a first reading of the expanded voting population of the University Council. The OS and SPS will get their second ad hoc person on the UC as a voting member. To maintain compliance with the University Constitution, there will have to be another faculty member added on the UC.

There was a resolution to have a plaque installed in Altgeld Hall in honor of Dave Wirsing. He spearheaded the action for money for the Altgeld renovation.

Linda Jennings reported on the Board of Trustees meeting. The Board has extended President Peter's contract and he was given a raise of 1.5%, in line with other personnel at NIU. President Peters introduced Bob Pritchard who has been appointed to fill Dave Wirsing's position. There were some Action Items that can be read on the web. The NIU football team and Coach Novak were acknowledged for their great winning year. Jennings also noted that NIU has the largest enrollment in ten years.

H. Special Events Committee - No report.

VII. Old Business

A. Letter

Clayton has received e-mails from constituents, the majority of whom are upset because of the possibility that the union could be installed at NIU without an election. She informed them that this was because of the new law that Governor Blagojevich pushed for. There was a general discussion regarding which classifications might be eligible to be in the union, when is the earliest the union could get in, if it does, etc.

B. Open Forum

Clayton reminded everyone about the Open Forum on Friday and asked who was planning to come. She also reminded the Council that the January meeting will be at the Human Resources Building.

VIII. New Business

No new business.


A motion was made to adjourn the meeting at 10:00 a.m. Motion seconded and passed.

Respectfully submitted,

Judy Burgess
Acting OSC Secretary