Present: Elizabeth Buck, Gay Campbell, Sara Clayton, Michele Crase, Marcia Dick, Ada Hetland, Linda Jennings, Glenda Jones, Theresa Kinniry, Joe Koch, Jay Monteiro, Dena Olson, Andy Small, and LaRonda Thuestad.
Excused: Judy Burgess and Donna Smith
Tim Griffin and Jodi Tyrrell
I. Call to Order
The meeting was called to order by President Sara Clayton 8:35 a.m.
II. Approval of Agenda
A motion was made to approve the agenda as presented. The motion was seconded and passed.
III. Approval of Minutes
of February 13, 2003, Meeting
A motion was made to accept the minutes as presented. The motion was seconded and passed.
IV. Treasurer’s Report
Elizabeth Buck distributed copies of the Treasurer’s report for the eight-month
period ending 2/28/03. After Buck led a general discussion of the
Andy Small presented the Past President’s Plaque to the Council and gave the bill for the plaque to Buck. Small will get approval from HSC to have the
plaque mounted outside the Sky Room. A motion was made to accept the treasurer’s report. The motion was seconded and passed.
1. Clayton and Small talked with Steve Cunningham, Associate
Vice President Administration and Human Resources, and he informed them
that the HR
newsletter, Spring 2003 edition, would be distributed during the first part of March.
2. Clayton passed a copy of the minutes from the
March 11, 2003, meeting of the Legislation, Audit and External Affairs
Committee of the Board of
Trustees to the Council for their perusal.
3. Clayton announced that she and Bev Espe, President
of the Supportive Professional Staff Council, would be working on a second
from both Councils for the University Council at the next meeting.
4. Clayton announced that two vans have been scheduled
to go to the SURS orientation in May 2003. The van[s] will
leave the university at 6:45 a.m.
and passengers can plan to be back to DeKalb around 6:00 p.m.
5. Clayton distributed to each Council member a copy of the university’s P-20 initiatives from the University Steering Committee.
6. Jodi Tyrrell announced that the HRS newsletter has been printed and will be distributed to the campus community either today or tomorrow.
7. Tyrrell announced that the Student Employment
office in Swen Parson has moved across the hall from the Bursar’s office
on the second floor. This
office will also serve as a satellite HRS office for any forms one would need to pick up and for mail drops to HRS.
8. Small announced the Community Service Project
the First Ward is sponsoring with Phi Sigma Kappa for a Greek Row cleanup.
He asked if anyone
knew of groups that needed community service hours to contact Michele Bringas who coordinates student volunteer services through the University
Programming & Activities office. Clayton suggested that Small also contact Larry Bolles, Director of the university Judicial Office, because he might
know of other students who would need the service hours.
9. Marcia Dick passed a copy of the latest newsletter from the Offset/Windfall group in Ohio to the Council for their perusal.
VII. Committee Reports
A. Personnel/Staff Development/Benefits. No Report.
B. Elections and Appointments
Michele Crase announced that there are five seats on the Council that need
to be filled for a new term. So far, she has received applications
candidates: Andy Small, Gay Campbell, incumbents, and Charles Cochrane, Michael Crase, and Rachel X. Turner. The deadline for applications is
tomorrow, March 14, 2003.
Crase announced that the Operating Staff Outstanding Service Award Committee
meets around the end of March and will make their selection from
13 nominees this year. A final selection should be made around the first of April.
Crase also announced openings on the following committees:
University Council Steering Committee
University Benefits Committee
Campus Parking Committee
Campus Security and Environmental Quality Committee
Parking Appeals Committee
C. Public Relations
Koch announced that the Northern Staff News should be ready for distribution
to the campus community the first part of next week since it is
currently at Printing. The committee discussed the Governor’s announcement on sick leave vacation payouts and Steve Cunningham’s explanation of
the Governor’s statement. They also discussed the possibility of creating an Operating Staff Council handbook for new members.
D. Visiting Committee/Guests
Campus Security and Environmental Quality Committee member Michele Crase
reported that this committee is actually comprised of several
university committees that combined into one and is designed to protect and enhance the quality of the campus environment. The committee is
chaired by Associate Vice President of Finance & Facilities, Operations, Robert Albanese, and has three subcommittees.
1. Exterior Environmental Subcommittee
This committee looks at the external environment of the campus such as
benches, bike paths, traffic, and gardens. They are involved in working
on a master plan for the development of a campus bike path. They have also instituted a campus beautification gift program for donations that
includes bicycle loop and pad, all-weather bench and pad, landscaped memorial trees, and/or optional plaques and installation.
2. Security and Safety Subcommittee
This committee examines security issues around campus in order to update,
install, and maintain. Inside and outside call boxes around campus
are currently being examined and discussed.
3. Interior Environmental Subcommittee
This committee is examining the campus smoking policy again and is trying
to determine designated areas for smoking. Committees have no
money, so they cannot build shelters for smokers, but is doing what they can for the 10-15% campus population that smoke. Residence halls
will be smoke-free beginning this fall. The committee is also working on an open-flame policy for campus. Open candles and incense can
present a fire hazard as well as a bad or bothersome smell for people enclosed inside the buildings.
E. EAC. No Report.
F. UAC. No report.
G. University Council. No Report.
H. Special Events Committee
LaRonda Thuestad announced that the flyer for Staff Fest Event 03 is ready
to go. A Chair is needed for the Prizes committee.
VIII. Old Business
A. OSC Newsletter
Jay Monteiro showed the rough draft to the Council and reiterated that
the paper is at Printing. It looks very good. The Council felt
we should plan
on a newsletter every month. Gigi Beaird plans to do a “Did You Know” section each month so Council members were urged to give her a call with
their ideas or people that should be in the paper. Small volunteered to do a monthly article entitled “Do You Remember”? for each publication.
B. IEA-NEA Union Status
The Council spent several minutes discussing the possibility of a new Civil
Service Union on campus and what the union wanted to change
employees. According to the IEA-NEA Survey of Issues, the top three reasons for having union representation on campus were as follows:
1. Establish a salary schedule by which all employees
are guaranteed at least a cost of living increase.
2. Equal rights and privileges for all employees.
3. Develop a system for upgrading compensation as job skills/descriptions change.
IX. New Business
A. Grievance Committee. No report.
The Council then discussed the fact that they are co-chairing, along with
the Supportive Professional Staff and the Faculty Senate, the Wellness
be held on March 27, 2003. Clayton will contact Council members for ideas. A sign-up sheet was passed around the Council for those that could
help work at the Fair.
A motion was made to adjourn the meeting at 11:30 a.m. The motion was seconded