- Controller’s Office
- Treasury Operations
Treasury Operations provides cash management services, manages University investments, administers the P-Card program and oversees credit card merchant services. Department responsibilities include monitoring daily cash needs, initiating and approving electronic bank transactions, tracking and issuing debt service payments, coordinating incoming and outgoing international exchange transactions, investing excess funds, assisting P-Card holders, managing the PCI DSS compliance program, and serving as liaison to all financial partners.
Attention Current and Prospective P-Card Cardholders
NIU is implementing a new commercial card program and will not process new cardholder applications between May 15, 2019 and July 15, 2019. An employee who would like to become a cardholder should monitor this website for updates. Current P-Card holders will receive additional information in the coming weeks. For immediate needs or questions, please contact P-Card Administration at P-Card@niu.edu.
The NIU Procurement Card and Declining Balance Card (PC/DBC) program enables authorized employees to use the card for authorized University expenses only. Program policies and procedures apply to all NIU employees participating in the card program.
Chip and PIN Credit Cards
- Chip and PIN Credit Card Memo (PDF)
- Chip PIN Cardholder Brochure (PDF)
- PIN Check User Guide (PDF)
- PIN Check Website
- Reference Guide (PDF)
- Approving Manager Application (PDF)
- Card Holder Application (PDF)
- Declining Balance Card Request (PDF)
- P-Card Equipment Form (XLS) Rev. 05/26/16 - Instructions (PDF)
- P-Card Journal Entry Form (XLS) Rev. 04/12/19 - Instructions (PDF)
- P-Card Transaction Log (PDF)
- Proxy Reconciler Application (PDF)
- Procedures Using Foundation Funds (PDF)
- Request to Add Grant (PDF)
Cash Management Services refers to the daily monitoring of the University’s bank account activity and balances. The review of daily cash needs provides a planning mechanism for the use of funds required specifically for accounts payable, student refunds, payroll, investing, and debt service.
Electronic Funds Transfers
Northern Illinois University primarily uses Automated Clearing House (ACH) and some wires to complete domestic (within the US) transfers.
Requests for outgoing electronic transfers must be initiated through Accounts Payable Services.
Departments should notify Treasury Operations via email (Treasury@niu.edu) of all funds they expect to receive.
Incoming International Wires:
Northern Illinois University has partnered with Flywire to offer an innovative and streamlined way for students and customers to make international payments. Flywire’s mission is to save international students, their families, and international commercial customers money that would otherwise be lost on bank fees and unfavorable foreign exchange rates. In most cases, payments can be made in a payee’s local currency, and the foreign exchange rates are excellent compared to traditional banks. In addition, payments will be posted to university accounts faster, and users will be notified by email when the transfer is complete.
International Student Payments:
Please see the Bursar's website for instructions.
International Non-Student Payments:
To send an international wire to Northern Illinois University for payment other than student tuition and fees, please contact Treasury Operations at Treasury@niu.edu or 815-753-6242.
Outgoing International Wires:
Requests for outgoing, international wire transfers must be initiated through Accounts Payable Services. Payments can be made in most foreign currencies. Suppliers should provide the university with invoices in their local currency. Foreign currency international wires have lower fees and settle faster than USD transactions.
NIU Merchant Services facilitates payment card acceptance and assists DoIT in managing the university’s Payment Card Industry Data Security Standards (PCI DSS) compliance program.
Merchant Request Form (PDF)
PCI DSS is a set of 12 requirements for safely processing credit card transactions. It applies to all merchants who process,
NIU has partnered with Trustwave to provide online self-assessment questionnaires.
The Payment Card Merchant Security Policy can be found on the DoIT website.