- Controller’s Office
- Treasury Operations
COVID-19 (Coronavirus) Response
Treasury Operations has taken proactive steps to ensure we can continue to serve you during this unprecedented time. We understand that unexpected and urgent needs may arise, and we have prepared a reference page that will provide guidance on how to request spending limit increases for Commercial Card purchases related to the coronavirus (COVID-19) pandemic. You will also find details on how to purchase items that are generally prohibited, upload receipts while working remotely, and use alternate shipping addresses. Our teams are available to assist if you have questions or concerns about Commercial Card matters. Please send messages to Cardservices@niu.edu and someone from our team will get back with you within 24 hours. We appreciate your partnership and your patience as we work through this, together.
We ask that you continue to review our website, as well as the NIU coronavirus updates website.
Treasury Operations provides cash management services, manages University investments, administers the commercial card programs and oversees credit card merchant services. Department responsibilities include monitoring daily cash needs, initiating and approving electronic bank transactions, tracking and issuing debt service payments, coordinating incoming and outgoing international exchange transactions, investing excess funds, assisting commercial cardholders, managing the PCI DSS compliance program, and serving as liaison to all financial partners.
Commercial Card Programs
Card Services administers the university’s Commercial Card Programs. The programs are designed to provide full-time faculty, staff and graduate student employees an efficient, cost effective method for making business-related purchases on behalf of the university. In addition, it offers a process for individuals to make travel arrangements without obligating personal funds. Benefits include fast and convenient purchasing, reduced paper usage, fewer cash transactions, and streamlined procurement and payable processes.
- PaymentNet Mobile Quick Start Guide
- Online Application
- Commercial Card Programs Reference Material (PDF)
- Procedures for using Foundation funding (PDF)
- Application User Guide
- Frequently Asked Questions (PDF)
Report a Lost/Stolen Commercial Card
To report your commercial card lost or stolen, immediately call J.P. Morgan Chase at 800-270-7760. Also, you should notify Card Services at firstname.lastname@example.org. J.P. Morgan Chase will deactivate the card and reissue a new one.
Complete the Request for Change to Account form if you need to:
- Add or delete a cost center
- Add or delete an Approving Manager
- Add or delete a Proxy
- Decrease a credit limit permanently or temporarily
- Increase a credit limit to no more than $25,000/month permanently or temporarily
Complete a Request for Exception form if you need to:
- Increase the single transaction dollar limit for a one-time purchase
- Increase the monthly transaction dollar limit for a one-time purchase
- Request permission to purchase a prohibited item
- Increase credit limit to more than $25,000/month permanently or temporarily
Request for Exception (PDF)
- Commercial Card Agreement (PDF)
- Commercial Card Return (PDF)
- Declining Balance Card Application (PDF)
- Equipment Form and Instructions (PDF)
- Journal Entry Form (XLS)
- JPMC Journal Entry Form (XLS) and Instructions (PDF)
- Request to Add Grant (PDF)
New program participants are required to complete training prior to the distribution of cards. In-person training sessions are available regularly.
Cash Management Services refers to the daily monitoring of the University’s bank account activity and balances. The review of daily cash needs provides a planning mechanism for the use of funds required specifically for accounts payable, student refunds, payroll, investing, and debt service.
Electronic Funds Transfers
Northern Illinois University primarily uses Automated Clearing House (ACH) and some wires to complete domestic (within the US) transfers.
Requests for outgoing electronic transfers must be initiated through Accounts Payable Services.
Departments should notify Treasury Operations via email (Treasury@niu.edu) of all funds they expect to receive.
Incoming International Wires:
Northern Illinois University has partnered with Flywire to offer an innovative and streamlined way for students and customers to make international payments. Flywire’s mission is to save international students, their families, and international commercial customers money that would otherwise be lost on bank fees and unfavorable foreign exchange rates. In most cases, payments can be made in a payee’s local currency, and the foreign exchange rates are excellent compared to traditional banks. In addition, payments will be posted to university accounts faster, and users will be notified by email when the transfer is complete.
International Student Payments:
Please see the Bursar's website for instructions.
International Non-Student Payments:
To send an international wire to Northern Illinois University for payment other than student tuition and fees, please contact Treasury Operations at Treasury@niu.edu or 815-753-6242.
Outgoing International Wires:
Requests for outgoing, international wire transfers must be initiated through Accounts Payable Services. Payments can be made in most foreign currencies. Suppliers should provide the university with invoices in their local currency. Foreign currency international wires have lower fees and settle faster than USD transactions.
NIU Merchant Services facilitates payment card acceptance and assists DoIT in managing the university’s Payment Card Industry Data Security Standards (PCI DSS) compliance program.
Merchant Request Form (PDF)
PCI DSS is a set of 12 requirements for safely processing credit card transactions. It applies to all merchants who process,
NIU has partnered with Trustwave to provide online self-assessment questionnaires.
The Payment Card Merchant Security Policy can be found on the DoIT website.