Getting My OneCard ID: Faculty & Staff
New Employees
- SPS and Civil Service
If you are required to attend New Employee Orientation with Human Resources, you will not be able to get your OneCard ID until after attending your orientation. Learn about your options for obtaining your employee OneCard ID. You will need to bring a state ID, a state driver's license, or a passport with you.
- Faculty
If you are required to attend New Employee Orientation with Human Resources, you will not be able to get your OneCard ID until after attending your orientation. Learn about your options for obtaining your employee OneCard ID. You will need to bring a state ID, a state driver's license, or a passport with you.
- Extra Help Employees
OneCard IDs are only issued to extra help employees based on necessity. If you are required to have a OneCard ID, please download and complete the Extra Help Employee Prox Card Form (PDF). Completed forms should be emailed to onecard@niu.edu by the authorized department head.
Learn about your options for obtaining your employee OneCard ID.
Current Employees
- I already have my OneCard ID
If you already have a OneCard ID and it is in working order, your ID will not expire and will remain valid as long as you are employed at NIU. Be sure to hold on to your card and take care of it.
- I have not received a OneCard ID yet
All employees should have an NIU issued identification card and the OneCard ID is just that. If you have not been given a OneCard ID since you have been employed, you may be eligible to obtain your first card.
- I need a new OneCard for door/lock-box access
There are many buildings or secured locations around campus that require an employee to "wave" his/her OneCard ID to gain access. If this applies to you, find out what is needed to get a new OneCard ID.
- Do I need a new OneCard ID to use the AnywherePrints printers?
If you have received your OneCard ID anytime after 2008, you still have your ID, and the card is not broken or damaged, it is not necessary for you to replace your OneCard at this time. There is no updated functionality needed for this printing project and your current ID will work properly for printing.
If you are unsure your OneCard ID is in working order, or obtained after 2008, you may stop by the OneCard ID Services office and we will be happy to test your card.
If you have determined you are in need of a new card, either because it has been lost, damaged or not working, or card was obtained prior to 2008, find out what is needed to get a new OneCard ID. - My OneCard ID is damaged or not working
If your OneCard ID becomes damaged or is not working, make sure to hang on to the card in order to replace it. There is a $10.00 replacement cost for a new ID for employees, but only if the current ID is returned to the OneCard office. For more information, please see our troubleshooting tips.
- I have misplaced or lost my OneCard ID
There is a $20.00 replacement cost for a new ID for employees. Payment options are Cash or Check only. It is highly recommend that you follow the instructions for a lost ID for your security.
Replacing an Employee OneCard ID
If you have lost your ID or it is broken and are in need of a new card, there is a $20.00 or $10.00 fee (respectively) to replace it.
As an employee, you may be in need of your OneCard ID for work functionality. The Department Card Replacement form (pdf) will need to be completed and returned to OneCard ID Services if your department is willing to cover the cost to replace your ID.
