New employee's need to have an active NIU email before coming to the OneCard Office to get their ID. You will need to bring a state ID, a state driver's license or a passport with you.
New employee's need to have an active NIU email before coming to the OneCard Office to get their ID. You will need to bring a state ID, a state driver's license or a passport with you.
New employee's need to have an active NIU email before coming to the OneCard Office to get their ID. You will need to bring a state ID, a state driver's license or a passport with you.
OneCard IDs are only issued to extra help employees based on necessity. If you are required to have a OneCard ID, please download and complete the Extra Help Employee Prox Card Form (PDF). Completed forms should be emailed to onecard@niu.edu by the authorized department head.
If you already have a OneCard ID and it is in working order, your ID will not expire and will remain valid as long as you are employed at NIU. Be sure to hold on to your card and take care of it.
All employees should have an NIU issued identification card and the OneCard ID is just that. If you have not been given a OneCard ID since you have been employed, you may be eligible to obtain your first card.
There are many buildings or secured locations around campus that require an employee to "wave" their OneCard ID to gain access.
If you have received your OneCard ID anytime after 2008, you still have your ID, and the card is not broken or damaged, it is not necessary for you to replace your OneCard at this time. There is no updated functionality needed for this printing project and your current ID will work properly for printing.
If you are unsure your OneCard ID is in working order, or obtained after 2008, you may stop by the OneCard ID Services office and we will be happy to test your card.
If your OneCard ID becomes damaged or is not working, make sure to hang on to the card in order to replace it. There is a $10 replacement cost for a new ID for employees, but only if the current ID is returned to the OneCard office. For more information, please see our troubleshooting tips.
There is a $20 replacement cost for a new ID for employees. Payment options are cash or check only. It is highly recommend that you follow the instructions for a lost ID for your security.
Send email to onecard@niu.edu with name, EMPLID, classification (i.e., SPS or Civil Service) and retirement date.
The OneCard office will email back when you have been cleared to receive a retiree OneCard. Please allow one week for verification with HR and processing.
Once the OneCard office responds, please bring in your government issued photo ID and your current OneCard (or there is a replacement fee of $20.00 for a new OneCard).
Please bring in your government issued photo ID and current OneCard (or there is a replacement fee of $20.00 for a new OneCard). There is a possibility that you will leave without receiving a OneCard since we will have to validate your retirement date with HR. (If you email us your request ahead of time, we can avoid this issue by verifying with HR before you pick-up your retiree OneCard).
Faculty/Staff and Retirees – Request New, Lost, or Damaged OneCard by stopping at the OneCard Office. Please bring a state-issued ID, or Passport.
Remote Faculty/Staff and Retirees – Request New, Lost, or Damaged OneCard by sending an email to onecard@niu.edu.
Please include a Copy of state-issued ID or Passport, first and last name, A-ID #, and retiree date if applicable.
You will receive an email from the OneCard office within 1-3 business days to submit your photo.
Provide a clear, recent color photo of only yourself (within 6 months)
Select a plain, light-colored background (no objects in view)
Face the camera straight-on and centered
Avoid photos of a photo (e.g., passport, license)
Capture from top of your head to your waist (include space around head and body)
Submitted photo
Final OneCard ID
Submitted photo
Final OneCard ID
- Background
- Sunglasses
- Headwear
- Too Zoomed In
- Side/Profile
- Group
- Partial Head
- Hands/Gestures
- Face Expressions
- Grainy/Blurry
- Copyright
- Text
- Watermark
- Black & White
- Edited/Filters
Your NIU OneCard will be available for pickup in 2 business days at the OneCard Office during regular business hours.
Special Mailing Request (eligible only for employees who do not work on DeKalb campus) - please email onecard@niu.edu. Also, please ensure that your address is correct in MyNIU-Human Resource System. Mailed OneCard IDs may take 10 to 15 business days to arrive from the mailing date.
IMPORTANT: Any card issued after the initial card has been mailed will be subject to a $20 fee.
For more information, see our OneCard brochure.
Phone: 815-753-9569
Email: onecard@niu.edu
The OneCard ID is the official identification card of Northern Illinois University. It is your key to accessing all functions on campus: