Presented 10 21 09

Approved 10 21 09
Athletic Board
Wednesday, September 16, 2009
Holmes Student Center Room #406, 1:00pm

Present: Terry Bishop (Chair), Ken Zehnder, Patrick Dawson (for TJ Lusher), Paul Bauer, Todd Latham, Don Tidrick (for Tim Aurand), Jan Rintala, Kathy Gibbs (for Joe Matty), Jeff Compher, Connie Fox, Hamid Bateni, David Gaebler, Marcia Dick, Matt Streb, Brian Smith, Mauvoleyne Adams, Jaclyn Curtis.

Guests: Dee Abrahamson, Sr. Assoc. AD/Internal Affairs; Sheila Berg, Assoc. AD/Personnel; Robert Collins, Deputy Director of Athletics; Glen Krupica, Deputy Director of Athletics; Patrick Fisher, Head Men's Tennis Coach; Tom Porten, Head Men's Golf Coach.

I. Call to Order - T. Bishop

II. Approval of Amended Agenda - T. Bishop

Terry began by stating that items are being added to 'New Business.' The FY09 Fourth Quarter Report, the FY10 Proposed Athletic Department Budget, FY10 Proposed Men's Basketball Ticket Prices, FY10 Proposed Women's Basketball Ticket Prices, FY10 Complimentary Ticket Policy for Volleyball, Gymnastics, and Wrestling, FY10 Ticket Prices for Volleyball, Gymnastics, and Wrestling, and the FY10 Complimentary Ticket Policy for Football.

Connie Fox made a motion to approve the amended agenda. Paul Bauer seconded the motion. Motion carried unanimously.

III. Approval of June 24, 2009 Meeting Minutes

Todd Latham made a motion to approve the June 24, 2009 meeting minutes. Connie Fox seconded the motion.

Having no additions, deletions or corrections, motion was carried unanimously.

IV. Introduction of New Athletics Department Staff Members

A. Tom Porten, Head Men's Golf Coach

Jeff Compher began by introducing Tom to the Board and providing a bit of Tom's background. Tom then expressed how excited he is to bring championship golf back to NIU. He wants the team to return to the winning ways of the past. The student-athletes have been doing a great job coming together.

Jeff added that we are really utilizing Rich Harvest Farms for both practice and competition. Tom has done a great job with that facility.

B. Eric Luzzi, Head Men's Soccer Coach

Jeff stated that Eric had been the associate head coach under former head coach Steve Simmons, who accepted the head coach position at Oregon State University on July 1. It means a lot to Jeff that several of the Men's Soccer team members came to see him in support of Coach Luzzi. Jeff then asked Eric to share some of his background.

Eric expressed his gratitude for the opportunity to be the head coach of the Men's Soccer team. Only five games into the season, they are already playing former NCAA tournament teams from last year and the team has learned a lot early. They will be playing at Northwestern this coming weekend.

We are a member of one of the most challenging conferences in the country and Eric appreciates the support from the Athletic Department, especially Jeff Compher and Dee Abrahamson. 

C. Patrick Fisher, Head Men's Tennis Coach

Jeff introduced Patrick and then asked him to share some of his background.  Patrick expressed his appreciation for the opportunity at NIU.  He is looking forward to the coming season.

V. Introduction of Athletic Board Members

Terry then asked the Board members to introduce themselves.

VI. Faculty Athletics Representative - Jan Rintala

A.The student-athletes have managed an eighth semester in a row of a 3.0 GPA or better with a 3.025!

B. The Volleyball team has received the AVCA Team Academic Award. To qualify, a team must have a GPA of 3.3 or higher and our team's GPA is 3.324.

VII. Committees

A. Equity/Diversity

No report.

B.Budget

Paul stated that the following items are being presented for consideration today:

1. FY10 Complimentary ticket policy for Volleyball, Gymnastics, and Wrestling. There is no change from last year.
2. FY10 proposed ticket prices for Volleyball, Gymnastics, and Wrestling.
Again, there is no change from last year.
3. FY10 proposed Men's Basketball ticket prices.
There is a greater discount to incentivize people to purchase tickets. The men's schedule has 16 home games this year. We did have good luck last year with the combo packages, as well.
4. FY10 proposed Women’s Basketball ticket prices.
Glen stated that season ticket holders will be seated in the lower bowl and general admission will be in the upper bowl. There are more games but the per-game cost is less. The marketing plan for basketball should be finalized in the next week or two and in early to mid-October we will begin promoting the games.

Ken Zehnder said that in regard to the complimentary ticket policy, he would like to see the total for each of the subgroups. If we were to go over those numbers, it would be an audit finding.

Jan Rintala made a motion to approve the FY10 Complimentary ticket policy for Volleyball, Gymnastics, and Wrestling; the FY10 proposed ticket prices for Volleyball, Gymnastics, and Wrestling; the FY10 proposed Men’s Basketball ticket prices, and the FY10 proposed Women's Basketball ticket prices as a single package. Connie Fox seconded the motion. Motion was carried and items were approved as presented.

C. Student-Athlete Wellbeing

No report.

D. External Relations

No report.

VIII. New Business

A.FY09 Fourth Quarter Report

This item is being presented as information only.  Sheila provided an overview of the report. Terry reminded Board members that if they have questions about the information presented, Sheila is available to answer them.

B. FY10 Proposed Athletics Budget

Paul asked Sheila to provide an overview of the proposed budget. Athletics' relationship with ISP (International Sports Properties) will mean a difference in the budget being presented. Athletics should see an increase in revenue share over time. The relationship will also make a difference in our expenses for marketing and promotions, media production, etc. Jeff then distributed coasters with the 2009 Volleyball and Football schedules on them. These were less expensive to produce than schedule cards and the hope is that when people see them, they will pick them up and take them home. Jeff went on to say that the Mt. Dew cans now have the 2009 Football schedule on them. Marketing efforts have also included door hangers, posters on each floor of our residence halls, and season tickets have been distributed to all students on campus. 

Glen went on to say that ISP also owns the rights to our games programs and has them printed. Athletics provides only the content and ISP does the rest. They also have Athletics' television and radio properties. Athletics' controls the change pages and monitors the advertising. Athletics also has the editorial rights but ISP is responsible for the layout aspect of the game programs.

Todd Latham asked about the move to ISP and if this is unusual. Jeff answered that over 60 institutions across the country partner with ISP. ISP is probably the third largest group of its kind and Jeff has worked with them at two other institutions. The question was raised as to whether ISP hires individuals to sell game programs at the games. Glen said there is very little change with ISP’s use of our teams to sell game programs. With their oversight of radio, television, and print, it does take a large amount of expense off Athletics' budget.

Jan Rintala made a motion to approve the FY10 proposed athletics budget. Connie Fox seconded the motion. Having no further discussion, motion was carried unanimously.

C. NCAA Certification Update - Matt Streb

The site visit by the NCAA peer-review team is scheduled for Sunday through Wednesday, September 27-30.  In Matt's last report to the Athletic Board, he had mentioned there were some callbacks for Athletics to address. The appropriate individuals spent most of the summer doing that and got good feedback. The second set of callbacks was related to Athletics' plans for improvement. Janaan will be e-mailing those plans to everyone and they are informational only because President Peters has already approved them. There are quite a few plans for improvement because of the way the NCAA sets up the process, we are required to develop those plans. Please contact Matt if there are any questions about the visit.

D. Proposed Updated Athletic Board Policies & Procedures Manual

1. Track Changes Version

Terry reviewed the proposed changes to the manual. Discussion ensued regarding responsibilities that were the Board's in the past but which can now be removed from the manual. There are some items coming forward from certification which will become part of the Board subcommittees' responsibilities. There will also be changes once the University Council changes are approved. It is important to update the manual regularly and keep it current. 

Having no further discussion, Paul Bauer made a motion to accept and approve the modifications to the Athletic Board Policies and Procedures Manual as presented. Todd Latham seconded the motion. Motion was carried unanimously.

2. Summary of Proposed Changes to University Constitution and Bylaws

If they are approved by the Athletic Board today, Terry will take the summary of proposed changes to the University Council steering committee immediately following this meeting as those changes will come through them. Terry then reviewed the proposed changes. 

Jan Rintala made a motion to approve the proposed changes to the University Constitution and Bylaws and forward to the University Council. Paul Bauer seconded the motion. Having no further discussion, the motion was carried unanimously.

E. Reaffirmation of 'Presidential Statement on Athletics Policy and Self-Regulating Guidelines'

Terry stated that the Board must annually review and reaffirm the 'Presidential Statement'.  There are no changes to the statement being presented today.

Jan Rintala made a motion to reaffirm the 'Presidential Statement on Athletics Policy and Self-Regulating Guidelines' as presented. Todd Latham seconded the motion. Motion was carried unanimously.

IX. Adjournment

David Gaebler made a motion to adjourn the meeting. Todd Latham seconded the motion. Motion carried unanimously.

The next meeting of the Athletic Board is Wednesday, October 21, 2009, at 1:00pm in Holmes Student Center Room #406. The executive committee will meet Wednesday, October 7, 2009, at 1:00pm in the Athletics Administration Conference Room, Convo #200.