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Job Description
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Job description:
Family Services of S. WI & N. IL Inc. is committed to restoring and enhancing lives in our community through advocacy, education, counseling, and case management. We embrace a holistic, trauma‑informed approach to social challenges, rooted in equity and inclusion, and grounded in our core values of accountability, integrity, open communication, and team‑oriented collaboration.
The Grant Manager advances this mission by securing, managing, and stewarding public and private funding that supports trauma‑informed, equity‑centered services across all departments. Through strategic grant development, compliance oversight, and collaborative planning, this role strengthens the agency’s financial sustainability and community impact.
The Grant Manager is responsible for the full lifecycle of grant funding—from prospecting and application through award management, spend‑down, reporting, and audit coordination. This role ensures compliance with federal, state, local, and foundation requirements while maximizing funding opportunities aligned with agency priorities.
The Grant Manager collaborates closely with Directors of Services, the Chief Resource Officer, the Chief Operating Officer, and the outsourced accounting provider to develop budgets, track allowable costs, and ensure accurate, timely reporting. This position requires strong writing skills, attention to detail, and the ability to manage multiple deadlines in a dynamic environment.
Salary: $26/hour; 37.5 hours per week
Benefits: Health and dental insurance, tenure-based paid vacation and sick leave, paid holidays, life and short-term disability insurance, retirement benefits
Funding: This position is funded through various grants across agency departments
Grant Prospecting, Development and Submission
Research, write, and submit grant proposals to federal, state, local, and foundation funders.
Develop and maintain a calendar of grant deadlines, reporting requirements, and renewal opportunities.
Collaborate with Directors of Services and leadership to develop budgets, logic models, narratives, and measurable outcomes.
Proactively identify new funding opportunities that align with agency priorities and emerging community needs.
Maintain a pipeline of potential funders and track application cycles.
Analyze funding trends and recommend strategic shifts in grant‑seeking efforts.
Grant Management, Compliance & Reporting
Monitor grant spend‑down and ensure timely, allowable use of funds in coordination with the COO and outsourced accounting provider.
Prepare and submit accurate, timely programmatic and financial reports to funders.
Serve as the point of contact for grant‑related audits, monitoring visits, and compliance reviews.
Maintain organized, audit‑ready records of grant applications, awards, reports, and correspondence.
Track and analyze grant performance metrics to inform future applications and program improvements.
Ensure compliance with all grant terms, regulations, and agency policies.
Cross‑Departmental Collaboration & Support
Provide training and guidance to Directors of Services and staff on grant compliance, allowable costs, and reporting expectations.
Support cross‑departmental planning for new funding opportunities and strategic initiatives.
Collaborate with the COO and Payroll & Finance Specialist to ensure accurate documentation of allowable costs.
Communicate grant status, deadlines, risks, and updates to the Chief Resource Officer and leadership team.
Documentation, Systems & Process Improvement
Maintain grant management software or tracking systems for deadlines, deliverables, and funder communications.
Ensure digital records are organized, secure, and accessible for audits or reporting.
Develop internal tools, templates, or workflows to strengthen grant tracking and documentation.
Recommend improvements to grant‑related processes, communication, and cross‑departmental coordination.
Professional Development & Agency Engagement
Participate in agency meetings, strategic initiatives, outreach, and committees to strengthen mission alignment.
Maintain positive public conduct consistent with Family Services’ image in the community.
Perform other duties as assigned that align with the mission, values, and operational needs of the agency.
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Preferred Qualifications
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Experience:
Minimum of 3 years in grant writing, grant management, or nonprofit development
Experience with federal and state grants strongly preferred
Familiarity with audit processes and financial reporting
Strong writing, editing, and analytical skills
Ability to manage multiple deadlines and work independently
Demonstrated commitment to equity, inclusion, and trauma-informed practices
Education: Bachelor’s degree in nonprofit management, public administration, social work, or related field preferred
Physical Ability: Primarily computer-based; must be able to lift small items and manage basic office logistics.
Language Proficiency: Proficiency in English required; Bilingual skills preferred
Equipment Experience/ Proficiency: Proficient in Microsoft Office Suite and general database use
Other: Valid driver’s license, auto insurance, reliable transportation, and ability to drive
This full‑time hourly position requires 37.5 hours per week with flexible scheduling based on professional responsibilities and deadlines. This position is remote, with regularly scheduled in‑person meetings at agency locations as needed.
Success in this role will be evaluated by the quality and competitiveness of grant applications; compliance with reporting and audit requirements; clarity and timeliness of communication; effectiveness of cross‑departmental collaboration; and consistent demonstration of agency values—accountability, integrity, open communication, equity, and resource stewardship.
This role requires managing multiple deadlines, complex documentation, and high-stakes funding relationships. The Grant Manager must demonstrate precision, resilience, and strategic thinking under pressure.
Reports directly to the Chief Resource Officer. Collaborates closely with the President & CEO, Chief Operating Officer, outsourced accounting provider, and Directors of Services.
Family Services of S. WI & N. IL, Inc. is an equal opportunity employer that complies with EEOC rule and regulations. Our agency is committed to diversity, equity and inclusion and doesn’t discriminate based on race, age, disability, gender identity, sexual orientation, or other non-merit characteristics.
Family Services of S. WI & N. IL, Inc. values the lived experience of individuals who have engaged with our services and encourages former clients to apply for employment opportunities. In alignment with our commitment to integrity, equity, and ethical practice, candidates are eligible for employment six months following the termination of services in a program other than the one in which they were served. Eligibility for employment within the program where services were received begins one year after termination of services.
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