The Award Lifecycle

Receiving Awards

The pages on the left will guide you through getting started on your sponsored project from negotiating incoming awards, the use of pre-spending, to receiving your notice of award. SPA works to set-up your award so you can start your project in a timely manner.

Effective immediately, Sponsored Programs Administration (SPA) will send only one notice of award to the Principal Investigator. Principal Investigators will receive an award package via email from their Grant Administrator. This package will be sent to the Investigator after the grant account has been set up and will include the following project management forms:

  • Notice of award from SPA including terms and conditions of the award, grant account number, name of the grant administrator, and other key information
  • Award Access Authorization Form
  • Sponsor award document
  • Award budget
  • Other documents specific to a particular award may also be included

The Grant Administrator will copy the PI/Project Director, co-PI(s) or project co-directors, the department head(s), the college/division head(s), and the department and college/division business administrator(s) as identified to SPA.

How quickly will you receive your award from SPA?

It is SPA’s goal to provide grant account numbers to Investigators as quickly as possible so that project work can begin on time.

SPA has established an internal deadline of ten business days for providing Investigators with their account number and award package. The ten-day time line begins when SPA receives the sponsor’s final notice of award or fully signed contract. We will strive to shorten this time line where possible.

Awards involving significant negotiation or requiring compliance approvals (e.g. Institutional Review Board) may take longer to set-up. SPA will communicate such delays to the Investigator and will discuss any actions the Investigator needs to take in order for SPA to release the award.

Urgent award notices will take priority based on project start date or other compelling factors. For example, an award for a project that is slated to start in two days will take priority over one that is not slated to start for two months.

Please contact Craig Mulligan, Acting Associate Director, Post-Award Support ( for questions about this new process.