Presentation Preparation Checklist

Logistics

  • Time available for the presentation
  • Type of audience (faculty, students, client, etc.)
  • Type of attire to wear
  • Impact of the presentation (e.g. evaluated for a grade)
  • Location of the presentation 
  • Delivery technologies available for the presentation
  • Present alone, or as part of a team or panel
  • Prepare handouts to distribute to audience members or not
  • Alternatives, in case some of the above change at the last minute

Preparation and Design

  • Purpose of the presentation – inform, persuade, entertain, honor, educate, etc.
  • Presentation has an outline
  • Presentation has a beginning, middle and end 
  • Opening statement attracts audience’s attention 
  • Main points of sections have an order – chronological, causal, spatial, topical, problem-solution, etc.
  • Type of audio-visuals to use – slides, audio, video clips, real or scaled objects, etc.
  • Background of slides is simple and not distracting
  • Font size (headings at least 28 pts and bullets at least 24 pts) – large enough to read from the last row of the room
  • Style of titles of slides are distinguishable from bullet points
  • Each slide has no more than 5 to 7 bullet points
  • Each bullet point is not more than 2 to 3 lines, and are phrases but not complete sentences (unless it is a quote or a definition)
  • Titles and bullet points are consistent in font size throughout the presentation
  • Color contrast between background and bullet points is appropriate
  • Slides do not have inappropriate or unnecessary graphics or clip art
  • Presentation material has been proof-read and spell-checked thoroughly
  • Content (text, quotes, figures, tables) from external sources include in-text citations and corresponding references at the end
  • Sound system is adequate to listen to the video or audio clips, if any, included in the presentation
  • Screen size and resolution are adequate for viewing video clips
  • Presentation has been rehearsed, and timing is adequate for the allotted duration
  • Coordinated with other presenters, if it is a team or panel presentation

Delivery

  • Any planned interactions with the audience have been rehearsed
  • The pace of delivery is consistent for all the sections of the presentation
  • There are no unnecessary fillers or sentence starters in the delivery
  • Delivery technologies have been checked and work properly
  • Gestures, eye contact, and body language are appropriate for the presentation
  • Prepared responses for anticipated questions are appropriate
  • Prepared conclusion ends the presentation appropriately, and does not end it abruptly
  • Attire chosen to wear for the presentation is appropriate for the presentation context
  • Any demonstration of software has been verified in advance to make sure it works properly
  • Handouts, if any, are readable as hardcopy of presentation slides