Accounts Receivable

• A group/organization wanting to reserve and rent a CR facility space that does not have an active university account, must establish one through The Commercial Accounts Receivable Office, within the Office of the Bursar.
• Groups/organizations establishing an active university account through The Commercial Accounts Receivable Office, within the Office of the Bursar will be invoiced directly from NIU.
• Campus Recreation cannot accept direct payment for rental, staffing, janitorial, etc. services.

STEP 1:

• Contact The Commercial Accounts Receivable Office, within the Office of the Bursar.
• To request account set up information, one may contact directly or use the provided link.
  • Email: AccountsReceivable@niu.edu
    Phone: (815) 753-1885; option #5.
  • http://www.niu.edu/bursar/audience/departments.shtml

STEP 2:

• Click on the Commercial Accounts link
  • http://www.niu.edu/bursar/audience/departments.shtml#commercial

STEP 3:

• Download a Request to Add/Update Customer Record (Excel).
• All Requests to Add/ Update Customer Record forms must be filled in completely and include a telephone number and an SSN, TIN, or FEIN for the customer. 
• A SSN, TIN, or FEIN is necessary for state and federal reporting purposes.
• Sign the form.

STEP 4:

• Upon Completion of form, fax to Dave Lochbaum, Associate Director Campus Recreation 815-753-0245.
• Note: Do not fill in Department Billing Information.

STEP 5:

• Campus Recreation will submit the completed form to The Commercial Accounts Receivable Office, within the Office of the Bursar on behalf of the client.
•  Once an active university account number has been established, Campus Recreation will contact the client and proceed with the contracting process.