Operating Staff Council Meeting

Minutes 4/10/08

Human Resource Services, Room 178 – 9 A.M.


Present:            Elizabeth Buck, Gay Campbell, Sara Clayton, Marcia Dick, Linda Jennings, Glenda Jones, Theresa Kinniry, Jay Monteiro, Danell Nixon, Andy Small, Brenda Smith, Karen Smith, Jesse Tellez, LaRonda Thuestad


Absent:             Judy Burgess, Alan Smith


Guests: Jodi Tyrrell


I.          Call to Order


President Jay Monteiro called the regular meeting of the Operating Staff Council to order at 9:05 a.m. on Thursday, April 10, 2008.


II.        Approval of Agenda


A motion was made to accept the agenda. The motion was seconded and passed.


III.       Approval of Minutes of the March 13, 2008, Meeting


A motion was made to accept the minutes with two minor changes.  The motion was seconded and passed.


IV.       Treasurer’s Report


A motion was made to accept the treasurer’s report.  The motion was seconded and passed.


V.        Announcements/Correspondence


-                      Monteiro passed around a letter of thanks from Karen Smith for the Council’s participation in the Wellness Fair.


-                     Monteiro passed around a flyer about the Administrative Professionals Day workshop.


-                     Monteiro reminded all Council members to sign the poster for Virginia Tech so it could be received by them prior to the first anniversary of  the shooting there.


-                     Marcia Dick had fabric squares available for Council members to take. The squares are to be decorated with paints, thread or any way one wants to and returned to the library to be included as part of a memorial quilt that will be displayed in the library.


-                     Gay Campbell reported that there was an article in the Northern Star about the input sessions conducted by the Council regarding Cole Hall. Monteiro said there were a total of 43 people at the four sessions sponsored by the Council. Monteiro said he would compile the notes from all the sessions and forward them to President Peters.


-                     Glenda Jones reported that the Presidential Commission on the Status of Women was hosting a networking luncheon. The topic will be how stress affects eating habits. She said that for every ticket sold to a staff member, a student can attend for free.


-                     Linda Jennings and Theresa Kinniry reported on the Memorial Committee meeting. Both said the process would likely be lengthy and difficult as there are a number of things to consider about a potential memorial for February 14, 2008.


 VI.      Committee Reports


            A.        Personnel/Staff Development/Benefits  - No Report


            B.        Elections and Appointments-


Andy Small reported he has received Candidate Interest Sheets for the  open positions on the Council. Ballots will be compiled and sent to all Operating Staff on campus.


            C.        Special Events –


LaRonda Thuestad reported the theme for the annual StaffFest Luncheon will be “Forward, Together Forward” since this is the official theme of the recovery movement following the shooting. She said there have been 412 responses so far. She has also purchased some prizes for the event and she asked all Council members to solicit businesses and departments for prizes. A chair is still needed for the prize committee.


D.                Public Relations –


Karen Smith reported that work is continuing on the brochure. The winners of the Operating Staff Outstanding Service Award have been announced. The winners are Bonnie Anderson from the English Department, Mary Hamell from CPA Review, Joy Hadley from Mechanical Engineering, and Sharon Dowen from Internal Audit.


E.                 Visiting Committees/Guests – None


            F.         Employee Advisory Council (EAC) – No Report


            G.        UAC – No Report


H.                University Council –


Sara Clayton reported on the University Council meeting. Highlights included:


-                     The parking lot at the Human Resource Services building will be resurfaced this summer.


-                     The certification for the Proton Therapy Center has been approved.


-                     The Ombudsman (Tim Griffin) will now report to the Executive Secretary of the University Council instead of to Ann Kaplan.


-                     There are new minors in Mechanical Engineering.


-                     The NIU Foundation has received $219,000 for the Memorial Scholarship Fund so far. The Foundation has also raised $17.6 million of the proposed $30 million for the True North campaign.


-                     Fifty sabbatical leaves were approved.


I.                   Faculty Senate-


Monteiro reported on the Faculty Senate. Highlights included:


-                     A task force commissioned by the Board of Trustees to review the preparations made in the safety plan following the Virginia Tech shootings.


-                     The professors are talking about putting together a faculty handbook. Monteiro suggested they review the Operating Staff handbook as a guide.


VII.     Old Business  -


            A.        Wellness Fair


Monteiro thanked everyone who helped with the Wellness Fair. He said we earned $143.50 in the 50/50 contest. Dale Benson from ITS won half and the other half will be put toward the Dependent Scholarship Fund.


B. Virginia Tech Anniversary


Monteiro reminded everyone to sign the poster for Virginia Tech.


VIII.     New Business   None.


IX.       Adjournment – A motion was made and approved at 10:50 a.m. to adjourn.