Operating Staff Council Meeting

Minutes 7/12/07

9 AM – Holmes Student Center, Room 406


Present:            Elizabeth Buck, Gay Campbell, Marcia Dick, Theresa Kinniry, Jay Monteiro, Danell Nixon, Alan Smith, Karen Smith, Jesse Tellez, LaRonda Thuestad


Absent:             Judy Burgess, Sara Clayton, Glenda Jones, Linda Jennings, Andy Small, Brenda Smith


Guests: Tim Griffin, Jodi Tyrrell


I.          Call to Order


Vice President Jay Monteiro called the regular meeting of the Operating Staff Council to order at 9:05 a.m. on Thursday, July 12, 2007.


II.        Approval of Agenda


            A motion was made to accept the agenda. The motion was seconded and passed.


III.       Election of Officers


Voting for officers was conducted.  The officers for the coming year are Jay Monteiro – President; Gay Campbell – Vice President; Theresa Kinniry – Secretary; Elizabeth Buck – Treasurer.  Three votes were cast by absentee ballot.


IV.       Approval of Minutes of the June 14, 2007, Meeting


A motion was made to accept the minutes with some grammatical and semantical changes.  The motion was seconded and passed.


V.        Treasurer’s Report


The treasurer’s reports for June was presented.  A motion was made to accept the treasurer’s report. The motion was seconded and passed.


VI.       Announcements/Correspondence


A.        Monteiro passed around the SAC minutes. He said the SAC is compiling a list of notaries on campus.  He also said that a new packet will be given to new secretaries that includes information about campus including a “Who-to-Call” list.


B.        Marcia Dick said that the Interim Dean for the library is Byron Anderson. She said the search for a permanent Dean will resume in the fall.


            C.        Danell Nixon, the newest member of the Council was introduced.


VII.     Committee Reports


            A.        Personnel/Staff Development/Benefits – No Report.


            B.        Elections and Appointments


Monteiro distributed a Committee Interest Sheet for Melissa Folowell-Vargas. Folowell-Vargas expressed an interest in serving on either the Public Relations or Special Events committees.  After review, the Council voted to appoint her to the Special Events committee, pending verification of supervisory approval. 


            C.        Special Events


LaRonda Thuestad reported that everything is on track for StaffFest on August 2, 2007.  She said Glenda Jones has processed 1168 tickets, with a few more expected. Thuestad also said that there are more than 200 door prizes available for this year’s event.


            D.        Public Relations – No Report.


            E.         Visiting Committees/Guests – None.


            F.         EAC – No Report.


            G.        UAC – No Report.


            H.        University Council – No Report.


VIII.    Old Business – None.


IX.       New Business


            A.        Review Duties of OSC Members


Monteiro reviewed some of the duties of Council Members including attending all meetings of the Council. If a member is unable to attend a meeting, they are reminded to let the President know in advance. Monteiro also pointed out that all Council members are required to serve on at least one committee of the Council.


X.        Adjournment – A motion was made at 10:30 a.m. to adjourn.