May 27, 2025

On Friday, May 30, 2025, Parking Services will move to its new permanent location in the Dorland Building. The official mailing address for Parking Services will be 1425 West Lincoln Highway. The most effective ways to connect with parking representatives will be via email (parking@niu.edu), or phone (815-753-1045). Parking Services will remain closed to in-person support and transactions as processes have been shifted online, and drop-box services will no longer be available. This strategic relocation reflects our ongoing commitment to fiscal responsibility while adapting to evolving workplace arrangements.

The policy regarding competition requirements for small purchases greater than or equal to $20,000 has been updated. Learn more our Policy Library webpage.

The Controller’s Office and NIU Foundation will hold a training session on how to create and submit interagency journals. Please join us from 10:30 a.m. to noon Wednesday, June 4, as we review procedures, policies and correct journal formats. This session is a great refresher for experienced employees and a must for new employees. You can find more information on our events page.

The Division of Information Technology will be changing the university’s minimum password requirements.  These changes will make password management easier for the university community, bring us in-line with current industry recommendations, and move us from passwords (shorter, mixed character) to passphrases (longer, sentence like, easier to remember).  This change will be transparent to you and will take effect the next time you change your password.  If you have any questions, please reach out to us (servicedesk@niu.edu).

*Passwords/passphrases will now be changed as necessary or as desired (no mandatory changes).

We have more great news: Einstein Bros. Bagels, located on the lower level of Founders Memorial Library, will have summer hours. Starting Monday, June 2, Einstein Bros. will be open from 8 a.m. to 1:30 p.m. Monday through Thursday. Whether it’s to grab your morning coffee or satisfy a lunch craving, Einstein Bros. has you covered. Visit our Where to Eat page for a list of hours and locations.

Looking to take your fitness to the next level? Meet one-on-one with a certified personal trainer — in person or online — at a time that works for you!

Our trainers will design a personalized, progressive exercise program tailored to your goals and interests. Each package includes an initial consultation and fitness assessment, plus the number of sessions you choose.

Start your journey today — your goals, your schedule, your trainer!

HSC summer hours are from Monday, May 12, 2025, to Sunday, Aug. 17, 2025.
Sunday to Saturday, 7 a.m. to 8 p.m.

The HSC will be securing entrances with either doors being completely secured or only accessible with a valid OneCard. Hotel South may be accessed without a OneCard from
7 a.m. to 5 p.m.

Holidays:

Applaud a Colleague is a show of appreciation for those coworkers who go above and beyond. These are just a few of the employees throughout the university that go the extra mile:

Tip: Submit your event, lecture, training session or deadline to the NIU calendar to help inform Huskies about everything that is happening on campus. 

Financial Month End Close

The month of May is closing for all financial reporting activity at noon Monday, June 9, 2025. Journals not posted at that time will go into June business. Submit May journals before end of business Friday, June 6. Final May reports are scheduled to be available Tuesday, June 10, 2025. In addition, June reports are scheduled to be available Wednesday, June 11, 2025. These and other important dates can be found on the Controller's Office website.

Fiscal Year 2025 Due Dates for Accounting Transactions

We are preparing to wrap up another fiscal year here at NIU and it is important that we finalize the University’s FY25 financial statements in a timely manner. Please ensure that all FY25 transactions for your department are properly classified and submitted to the Accounting Office by the deadlines listed below:

It is very important to note that transactions required to be processed in FY25 must be received by the requested due dates (do not hold FY25 documents even if the deadline has passed).

Please review all transactions and balances in applicable cost centers, paying particular attention to appropriate cut-off for transactions occurring during the months of June and July. Note that all goods and services received prior to June 30, 2025 must be recorded as an expenditure or accrued as a liability in the current fiscal year. Goods and services received after June 30, 2025 must be recorded as an expenditure in Fiscal Year 2026. University sales and services performed prior to June 30, 2025 must be recorded as revenue in the current fiscal year. University sales or services to be performed after June 30, 2025 must be recorded as revenue in Fiscal Year 2026. If you have any questions concerning how transactions should be recorded, please contact an Accounting Office representative.

This is also a good time to review any accruals in your cost centers to ensure they are up to date. All accrued balances should have support justifying why the amounts are accrued (receivable, payable, deferred, etc.) as of June 30, 2025. The Controller’s Office is responsible for all tuition accruals and no adjustments should be made to tuition accounts. Please reach out if you have any questions.

We appreciate your full cooperation as we work to ensure a successful close out of FY25. Should you have any questions about the year-end process, please email the Controller’s Office at ControllerOffice@niu.edu for assistance.