Article 4:
Election Procedures of The University Council

4.1 Election Administration
Elections to the University Council shall be administered and supervised by the Faculty Senate-University Council Rules, Governance and Elections Committee (RGE).

4.2 College and University Libraries Tenure-Track Faculty Representation

4.2.1 Elections of representatives to the University Council from college and University Libraries faculties shall be initiated by the RGE in November of each year for terms beginning the following fall semester. At the same time, the RGE shall inform faculty, through appropriate campus-wide email, that the University Council election process is about to begin. Such notice shall include the names of those representatives whose terms are expiring.

4.2.2 The RGE shall inform each college and the University Libraries of the number of positions to be filled by the faculty of that unit and ask the unit to forward to it a list of nominees drawn from the unit's faculty members qualified for election to, and willing to serve on, the University Council. Each college and the University Libraries shall determine in a faculty referendum its own procedures for developing its list of nominees to be submitted to the RGE. These procedures shall be transmitted to the chair of the University Council and shall remain in force until amended in a subsequent referendum. 

4.2.3 The chair of the University Council will contact each nominee to confirm the faculty member's willingness to serve. The RGE shall then cause to be circulated to the qualified voters among the faculty of each college and the University Libraries an election ballot containing the names of the nominees for election from that unit. The nominees receiving the highest number of votes shall be declared elected. Ties occurring at any stage of the balloting shall be broken by lot.

4.2.4 All elections shall be conducted by secret ballot. 

4.2.5 Each college and the University Libraries may choose to conduct its balloting electronically or by paper ballot. For electronic voting, an RGE designee shall have access to the electronic program used for tabulating the results of the election in order to share results with the RGE. For paper balloting, all paper ballots shall be returned to the Office of the University Council by each individual voter. Paper ballots will be canvassed by the RGE. Upon completion of electronic voting, digital records for ballots cast and final ballot counts shall be forwarded to the Office of the University Council. The electronic and paper ballots will be kept by the Office of the University Council in accordance with state and university record retention policies.

4.3 Instructor Representation
Two instructors as defined in the Instructors Collective Bargaining Agreement, shall be elected.

4.4 Clinical Faculty Representation
One clinical faculty member shall be elected by the Council of Deans.

4.5 Student Representation

4.5.1 Four student members shall be elected by the Student Government Association (SGA). 

4.5.2 One graduate student member shall be elected by the Graduate Council.

4.5.3 Students whose status is “good standing” and who are carrying a minimum of nine semester hours or, in the case of graduate students and the president of the SGA, six semester hours each semester, shall be eligible for membership. To continue as a member, a student must maintain good academic standing and enrollment in at least the number of semester hours indicated above. 

4.6 Supportive Professional Staff Representation
Four Supportive Professional Staff members shall be elected by the Supportive Professional Staff Council.

4.7 Operating Staff Representation
Five Operating Staff members shall be elected by the Operating Staff Council.

4.8 Dean Representative
One dean shall be elected by and from the deans.

 

Proposed amendment approved by University Council 04/11/2012.
Proposed amendment approved by University Council 05/02/2018.

Proposed amendment approved by University Council 04/29/2020.

Contact Us

University Council
Altgeld Hall 103

Kendall Thu
President, Faculty Senate
Chair, University Council
815-753-9306
kthu@niu.edu

Pat Erickson
Administrative Assistant
815-753-1732
pje@niu.edu

Steven Howell
Faculty Personnel Advisor
showell2@niu.edu

Linda Saborío
Faculty Advisory Council to the IBHE
lsaborio@niu.edu

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