Article 2:
Standing Committees of The University Council 

2.1 Faculty Senate-University Council Rules, Governance and Elections Committee

2.1.1 Composition The FS-UC Rules, Governance and Elections Committee shall consist of the following members: 

(A) Eight faculty members, four of whom shall be members of the University Council, and shall be appointed by the chair of the University Council (with the advice and consent of the University Council). The remaining four shall be members of the Faculty Senate and shall be appointed by the president of the Faculty Senate (with the advice and consent of the Faculty Senate). No two faculty members shall be from the same department. Faculty members shall serve one-year terms and shall be eligible for reappointment.

(B) One student appointed by the Student Government Association. The student shall be a member of either the University Council or Faculty Senate. The student member shall serve a one-year term and shall be eligible for reappointment.

(C) One Supportive Professional Staff member and one Operating Staff member who shall be members of either the University Council or Faculty Senate. They shall serve one-year terms and shall be eligible for reappointment.

(D) One instructor from either the Faculty Senate or University Council. The instructor will serve a one-year term and shall be eligible for reappointment.

(E) One nonvoting member selected by and from the deans of the degree-granting colleges, who shall serve a one-year term and shall be eligible for reappointment. 

The committee chair shall be appointed by the University Council chair with the advice and consent of the University Council. 

2.1.2 Duties 

(A) Advise the University Council or Faculty Senate on any question referred to it by the University Council or Faculty Senate involving the interpretation of the NIU Constitution, NIU Bylaws and/or Faculty Senate Bylaws, and including questions relating to the definition or application of academic freedom standards.

(B) Administer and supervise elections to the University Council and Faculty Senate. Faculty Senate representatives on the committee will administer the Faculty Senate elections; University Council representatives on the committee will administer the University Council elections.

(C) Make final rulings on the eligibility of candidates from colleges and the University Libraries and all other election matters not specifically covered by these procedures.

(D) When a university committee or council requires staggered terms for its elected faculty members, determine in advance of the election which seats in each college shall be filled for one-, two-, or three-year terms. Such a determination must be made before the initial election of faculty to such a committee or council, and before the first election after each successive reapportionment of seats on the committee or council. Staggered terms shall be assigned so that, as nearly as possible, there will be an equal number of members of the council or committee elected each year and an equal number of members elected from each faculty constituency each year.

(E) Administer and supervise all referenda that require the vote of the entire faculty of the university.

(F) Monitor legislation that affects higher education and report the status of such legislation to the University Council so that appropriate actions may be taken. 

(G) Serve as a liaison body between Faculty Senate and University Council.

2.2 University Council Personnel Committee

2.2.1 Composition The University Council Personnel Committee shall consist of the following members:

(A) Two tenure-track faculty members selected by and from the tenure-track faculty members serving on University Council.

(B) Two student members selected by and from the student members serving on University Council.

(C) Two operating staff members selected by and from the operating staff members serving on University Council.

(D) Two supportive professional staff members selected by and from the supportive professional staff members serving on University Council.

(E) One instructor member selected by and from the instructor members serving on University Council.

(F) One clinical faculty member serving on University Council.  

(G) The vice provost for faculty affairs who shall serve ex officio as chair, and who shall not vote.

(H) The executive vice president and provost who shall serve ex officio, and who shall not vote.

2.2.2 Duties 

2.2.2.1 Provide the colleges and personnel with university criteria, current policies, and compliance dates for various personnel actions involving tenure-track faculty not covered by the faculty collective bargaining agreement, instructors not covered by the instructors collective bargaining agreement, and staff not covered by a collective bargaining agreement. 

2.2.2.2 Ensure that the personnel policies and procedures of the individual colleges and of the University Libraries are up to date, in compliance with university policies, adequate to the demands and expectations placed upon them, and properly enforced and implemented in all situations. To accomplish this purpose, the committee may undertake analyses of aggregate personnel decisions by departments and colleges for the purpose of determining compliance by such units with university policies. In doing this, the committee shall not, however, undertake investigations or reviews of individual personnel decisions, except as such decisions must be reviewed in the context of a broader aggregate analysis of college and departmental personnel actions. 

2.2.2.3 Approve the personnel policies and procedures of the individual colleges and of the University Libraries, and all proposed changes in such policies, before such policies and procedures can be implemented. 

2.2.2.4 Serve as an appeals board to hear and forward recommendations to the executive vice president and provost on individual cases involving:

(A) Allegations of procedural violations at the college level;
(B) Disagreements on a personnel decision/recommendation between a college and a department;
(C) Disagreements on a personnel decision/recommendation between a dean and a college council or college personnel committee;
(D) Concerns of the executive vice president and provost about a possible violation of personnel procedures or standards which was not resolved at the college level.

2.2.2.5 Perform such other functions as may be assigned to it by these bylaws. 

2.3 Financial Exigency Advisory Committee

If the president believes a financial exigency is imminent, the president, in consultation with the University Council, shall form a Financial Exigency Advisory Committee, some of whose members shall be voting members of the University Council. All procedures, criteria, and guidelines developed by the committee to carry out the provisions of this bylaw and of the board regulations shall be reviewed by the University Council before any exigency-related decisions are undertaken.

2.4 Other Standing Committees
Other standing committees may be established by the University Council.

2.5 Committee/Board Structure

The University Council shall reexamine periodically the internal committee and board structure of the university.

Proposed amendment approved by University Council 09/07/2011.
Proposed amendment approved by University Council 04/02/2014.
Proposed amendment approved by University Council 04/29/2015.
Proposed amendment approved by University Council 04/29/2015.
Proposed amendment approved by University Council 04/29/2015.
Proposed amendment approved by University Council 10-07-2015.
Proposed amendment approved by University Council 05/02/2018.
Proposed amendment approved by University Council 01-29-2020.
Proposed amendment approved by University Council 04/29/2020.
Proposed amendment approved by University Council 12/02/2020.

Contact Us

University Council
Altgeld Hall 103

Kendall Thu
President, Faculty Senate
Chair, University Council
815-753-9306
kthu@niu.edu

Pat Erickson
Administrative Assistant
815-753-1732
pje@niu.edu

Steven Howell
Faculty Personnel Advisor
showell2@niu.edu

Linda Saborío
Faculty Advisory Council to the IBHE
lsaborio@niu.edu

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